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For Companies At a Glance
- Tasks: Manage commercial heating projects, scheduling, invoicing, and client communication.
- Company: Join a growing team in the commercial heating industry.
- Benefits: Collaborative environment with opportunities for impact and growth.
- Why this job: Play a vital role in ensuring project success and customer satisfaction.
- Qualifications: Experience in HVAC or related fields, strong organisational skills required.
- Other info: Fast-paced office environment with a supportive team culture.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organized and detail-oriented Commercial Heating Operations Coordinator to manage the administrative and operational aspects of our commercial heating projects. This role is responsible for scheduling jobs, pricing and invoicing work, ordering parts, and maintaining clear communication with clients regarding job progress. The ideal candidate will help ensure projects run smoothly, on schedule, and within budget.
Key Responsibilities
- Schedule commercial heating service, maintenance, and installation jobs
- Coordinate with technicians, suppliers, and management to ensure efficient job execution
- Prepare accurate job pricing, estimates, and proposals
- Generate and process invoices for completed and ongoing commercial heating projects
- Order parts, equipment, and materials; track deliveries and inventory as needed
- Communicate regularly with clients to provide updates on job status, timelines, and any changes
- Maintain organized records for jobs, invoices, purchase orders, and client communications
- Resolve scheduling conflicts or delays and communicate solutions proactively
- Support technicians and management with administrative and operational needs
Qualifications & Skills
- Previous experience in HVAC, commercial heating, construction, or a related industry preferred
- Strong organizational and time-management skills
- Experience with scheduling, invoicing, and job costing
- Comfortable pricing jobs and working with estimates and margins
- Proficient with office software and job management or accounting systems
- Excellent written and verbal communication skills
- Ability to manage multiple projects and deadlines simultaneously
- Detail-oriented with strong problem-solving abilities
Work Environment
- Office-based with regular communication with field technicians and commercial clients
- Fast-paced environment requiring adaptability and strong multitasking skills
Why Join Us
- Be a key part of a growing commercial heating operation
- Work in a collaborative, supportive team environment
- Opportunity to make a direct impact on customer satisfaction and project success
Locations
Contract Administrator in Bromley, London employer: Mark May
Contact Detail:
Mark May Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator in Bromley, London
✨Tip Number 1
Network like a pro! Reach out to people in the HVAC and construction industries. Attend local events or join online forums to connect with potential employers and get insider info on job openings.
✨Tip Number 2
Show off your skills! Prepare a portfolio that highlights your previous projects, especially if you've worked on commercial heating jobs. This will give you an edge and show employers what you're capable of.
✨Tip Number 3
Practice makes perfect! Before interviews, rehearse common questions related to scheduling, invoicing, and project management. This will help you feel more confident and articulate your experience effectively.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the initiative. It shows you're genuinely interested in joining our team and helps us keep track of your application.
We think you need these skills to ace Contract Administrator in Bromley, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight your experience in HVAC or commercial heating, and showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to scheduling, invoicing, and client communication. We love a good story!
Show Off Your Skills: Don’t forget to highlight your proficiency with office software and job management systems. If you've got experience with invoicing and job costing, let us know! We’re looking for someone who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, and we’ll be able to review your application faster. We can’t wait to hear from you!
How to prepare for a job interview at Mark May
✨Know Your Stuff
Make sure you brush up on your HVAC knowledge and understand the basics of commercial heating operations. Familiarise yourself with common terms, processes, and challenges in the industry so you can speak confidently about them during the interview.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be ready to share examples of how you've successfully managed multiple projects or schedules in the past. Use specific instances to demonstrate your time-management skills and how you keep everything running smoothly.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you would keep clients updated on job progress and handle any potential issues that may arise during a project.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company’s operations, team dynamics, and expectations for the role. This shows your genuine interest and helps you determine if it’s the right fit for you.
