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- Tasks: Support stores by managing invoices, handling calls, and ensuring timely payments.
- Company: Join MarineMax, a leading company in the marine industry with a supportive team culture.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be part of a dynamic team and make a real difference in financial operations.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Great chance to learn and develop your career in finance.
The predicted salary is between 28800 - 43200 ÂŁ per year.
OVERVIEW: The Accounts Payable (AP) Support representative is responsible for supporting assigned stores in an accurate, consistent, timely manner. This includes, but is not limited to, posting invoices, expensing purchase cards (P-cards), handling phone calls from stores and vendors, reconciling GL schedules, completing monthly electronic binders, processing check requests, and new vendor applications.
KEY TASKS:
- Manage and handle all calls and e-mails from MarineMax stores and vendors.
- Post invoices with the correct vendor number, location, and general ledger account in IDS, stamp invoice posted in Docuware in a timely manner.
- Verify invoices have a Purchase Order and the proper level of approval.
- Research aged accounts payable, parts & sublet invoices, as well as parts and Sublet debits at month end per electronic binders.
- Post all utility invoices into IDS, stamp posted in Docuware and ensure they are paid timely to avoid interruption of services.
- Ensure invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
- Review all POs in “Received” status for month end AP accrual.
- Daily, review invoices in Docuware in “needs review”, “possible duplicate” and “needs correction” status.
- Monthly review invoices on hold in Docuware.
- Code Purchase card (p-card) transactions monthly over $500.
- Research Parts and Sublet items, quarterly, ensuring schedules for each are clean and accurate.
- Other duties as assigned.
KEY RESULT AREAS:
- Ensure all calls and emails are handled timely.
- Ensure all invoices are posted and coded accurately and timely.
- Ensure all posted invoices are stamped posted in Docuware.
- Review RBNI (parts) and Sublet reports quarterly, researching items over 90 days, and creating journal entries to correct errors on schedules.
- Maintain clean, aged, payables reports, RBNI and Sublet schedules.
- Establish and maintain a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
- Effective communication with other MarineMax departments.
Accounts Payable Support Specialist employer: MarineMax Brand
Contact Detail:
MarineMax Brand Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Support Specialist
✨Tip Number 1
Network like a pro! Reach out to current employees at MarineMax on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by practising common questions related to accounts payable. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills during the interview! Bring examples of how you've handled invoices, reconciled accounts, or improved processes in previous roles. Real-life stories make you memorable.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can set you apart from other candidates. Plus, it shows you're keen!
We think you need these skills to ace Accounts Payable Support Specialist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Accounts Payable Support Specialist role. Highlight relevant experience, especially in handling invoices and vendor communications, to show us you’re the perfect fit!
Showcase Your Attention to Detail: In this role, accuracy is key! Use examples from your past work where you’ve successfully managed invoices or reconciled accounts. This will help us see that you can handle the nitty-gritty details we care about.
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point about your skills and experiences. This makes it easier for us to see your potential!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at MarineMax Brand
✨Know Your Numbers
As an Accounts Payable Support Specialist, you'll be dealing with invoices and financial data. Brush up on your accounting terminology and be ready to discuss how you’ve handled similar tasks in the past. Familiarise yourself with common software used in AP, like IDS and Docuware, so you can speak confidently about your experience.
✨Show Your Communication Skills
This role involves a lot of interaction with stores and vendors. Prepare examples of how you've effectively communicated in previous roles, especially when resolving issues or clarifying information. Think about times when you had to manage difficult conversations and how you handled them.
✨Be Detail-Oriented
Attention to detail is crucial in accounts payable. During the interview, highlight your ability to spot discrepancies and ensure accuracy in your work. You might even want to bring up specific instances where your attention to detail saved time or money for your previous employer.
✨Build Relationships
The job requires establishing strong relationships with various teams. Be prepared to discuss how you’ve collaborated with others in the past. Share examples of how you’ve built rapport with colleagues or clients, and how that positively impacted your work environment.