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- Tasks: Support stores by managing invoices, handling calls, and ensuring timely payments.
- Company: Join MarineMax, a leading company in the marine industry with a supportive team.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Gain valuable experience in finance while working in a dynamic environment.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Be part of a collaborative team that values your contributions.
The predicted salary is between 28800 - 43200 ÂŁ per year.
OVERVIEW: The Accounts Payable (AP) Support representative is responsible for supporting assigned stores in an accurate, consistent, timely manner. This includes, but is not limited to, posting invoices, expensing purchase cards (P-cards), handling phone calls from stores and vendors, reconciling GL schedules, completing monthly electronic binders, processing check requests, and new vendor applications.
KEY TASKS:
- Manage and handle all calls and e-mails from MarineMax stores and vendors.
- Post invoices with the correct vendor number, location, and general ledger account in IDS, stamp invoice posted in Docuware in a timely manner.
- Verify invoices have a Purchase Order and the proper level of approval.
- Research aged accounts payable, parts & sublet invoices, as well as parts and Sublet debits at month end per electronic binders.
- Post all utility invoices into IDS, stamp posted in Docuware and ensure they are paid timely to avoid interruption of services.
- Ensure invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
- Review all POs in “Received” status for month end AP accrual.
- Daily, review invoices in Docuware in “needs review”, “possible duplicate” and “needs correction” status.
- Monthly review invoices on hold in Docuware.
- Code Purchase card (p-card) transactions monthly over $500.
- Research Parts and Sublet items, quarterly, ensuring schedules for each are clean and accurate.
- Other duties as assigned.
KEY RESULT AREAS:
- Ensure all calls and emails are handled timely.
- Ensure all invoices are posted and coded accurately and timely.
- Ensure all posted invoices are stamped posted in Docuware.
- Review RBNI (parts) and Sublet reports quarterly, researching items over 90 days, and creating journal entries to correct errors on schedules.
- Maintain clean, aged, payables reports, RBNI and Sublet schedules.
- Establish and maintain a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
- Effective communication with other MarineMax departments.
Accounts Payable Support employer: MarineMax Brand
Contact Detail:
MarineMax Brand Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Support
✨Tip Number 1
Get to know the company! Research MarineMax and understand their values and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to accounts payable and think about how your past experiences align with the key tasks mentioned in the job description. We want you to feel confident when discussing your skills!
✨Tip Number 3
Network, network, network! Reach out to current or former employees on LinkedIn to gain insights about the role and the company. They might even give you a heads-up about the hiring process or refer you internally!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows that you’re proactive and serious about joining the MarineMax team.
We think you need these skills to ace Accounts Payable Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Support role. Highlight relevant experience, especially in managing invoices and handling vendor communications. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific tasks from the job description that excite you and how you can contribute to our success.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and fluff. Show us you can get to the heart of the matter!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at MarineMax Brand
✨Know Your Numbers
Brush up on your accounting basics, especially related to accounts payable. Be ready to discuss how you would handle posting invoices and managing vendor relationships. Showing that you understand the importance of accuracy in financial transactions will impress the interviewers.
✨Communication is Key
Since this role involves handling calls and emails from stores and vendors, practice clear and concise communication. Think of examples where you've successfully resolved issues or clarified misunderstandings in a professional setting. This will demonstrate your ability to maintain effective relationships.
✨Familiarise Yourself with Tools
Get to know the software mentioned in the job description, like IDS and Docuware. If you have experience with similar systems, be prepared to discuss it. If not, do a bit of research to show your willingness to learn and adapt to new technologies.
✨Prepare Questions
Have a few thoughtful questions ready about the team dynamics or the specific challenges the AP team faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you. Plus, it opens up a dialogue that can make you more memorable.