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For Companies At a Glance
- Tasks: Support daily office operations and ensure a welcoming environment for staff and visitors.
- Company: Join a dynamic naval architecture firm in Southampton, known for its innovative approach.
- Benefits: Enjoy a competitive salary of £25-26K p/a and a supportive work culture.
- Why this job: Perfect for detail-oriented individuals who thrive in a varied, fast-paced environment.
- Qualifications: Previous office experience is a plus; strong organisational and communication skills are essential.
- Other info: Flexible, proactive attitude towards changing workloads is highly valued.
The predicted salary is between 20000 - 26000 £ per year.
We’re on the lookout for a dynamic, detail-loving Office Administrator to join our clients Team, a naval architecture firm based in Southampton. If you thrive in a supportive role, enjoy keeping things running like clockwork, and love a bit of variety in your day – this could be the perfect fit.
As the heart of office operations, you'll provide essential day-to-day support across the business, helping maintain a smooth, productive, and welcoming environment for staff and visitors alike.
What You’ll Be Doing- Providing administrative support across all departments
- Ensuring the office environment is well-organised and efficient
- Acting as the go-to person for visiting guests and coordinating their experience
- Supporting regular data entry and reconciliation tasks
- Managing team travel bookings and creating detailed itineraries
- Championing the company culture and values
- Maintaining a flexible, proactive approach to changing workloads and improvement opportunities
- Previous experience in an office-based role (desirable, not essential)
- A detail-oriented mindset with strong organisational skills
- Confident communicator, both written and verbal
- Able to manage your workload and collaborate with others when needed
- Attention to detail
- Team player with a can-do attitude
- Proficient in Microsoft Office
- Experience with Xero or similar accounting software is a bonus
Office Administrator employer: Marine Resources
Contact Detail:
Marine Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the company culture and values of the naval architecture firm. Understanding their mission and how they operate will help you align your approach during interviews and demonstrate that you're a great fit for their team.
✨Tip Number 2
Brush up on your organisational skills by practising time management techniques. Being able to showcase your ability to juggle multiple tasks efficiently will be crucial in an office administrator role, so consider using tools like to-do lists or digital planners.
✨Tip Number 3
Prepare to discuss your experience with Microsoft Office and any accounting software like Xero. Even if you haven't used these tools extensively, being able to talk about your familiarity with them can set you apart from other candidates.
✨Tip Number 4
Practice your communication skills, both written and verbal. As an office administrator, you'll need to interact with various stakeholders, so being able to convey information clearly and confidently will be key to your success in this role.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Administrator role. Emphasise your organisational skills, attention to detail, and any previous office experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills and experiences make you a great fit for the role and how you can contribute to maintaining a smooth office environment.
Highlight Relevant Skills: In your application, be sure to mention your proficiency in Microsoft Office and any experience with accounting software like Xero. These are key skills for the role and will help you stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator.
How to prepare for a job interview at Marine Resources
✨Show Your Organisational Skills
As an Office Administrator, being detail-oriented and organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. This will demonstrate your capability to keep things running smoothly.
✨Communicate Confidently
Since the role requires strong communication skills, practice articulating your thoughts clearly. Be ready to discuss how you've effectively communicated with team members or clients in previous roles, showcasing your ability to be a confident communicator.
✨Demonstrate Flexibility
The job description highlights the need for a proactive approach to changing workloads. Think of instances where you've adapted to unexpected changes or taken on new responsibilities. Sharing these experiences will show that you're ready to tackle whatever comes your way.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office is essential, and experience with Xero or similar software is a bonus. Brush up on your skills and be prepared to discuss how you've used these tools in the past. This will help you stand out as a tech-savvy candidate.
