Marie Curie Administrators Scotland in Edinburgh

Company Description: Marie Curie is the UK’s leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our mission for the next five years is to close the gap in the number of people missing out on what they need at the end-of-life through three ways:

• Growing and transforming our direct care and support
• Delivering more practical information and support
• Leading in shaping the end-of-life experience

Job Description: We are looking for a highly organised and proactive Administrator to join our dedicated Scotland Administration team at Marie Curie Hospice Edinburgh and Glasgow. In this vital role, you will provide comprehensive clerical and office support to the place-based team, helping to ensure the smooth running of day-to-day operations. You’ll play a key part in supporting managers by booking meetings, preparing agendas, producing accurate minutes, and handling a range of delegated administrative tasks. With excellent communication skills and a keen eye for detail, you’ll deliver a high standard of service to both internal colleagues and external contacts.

What you will be doing:

• Support managers and leaders by organising meetings, preparing agendas, taking accurate minutes, and maintaining action logs
• Deliver a range of administrative tasks including photocopying, proofreading, scanning, filing, and document collation
• Draft basic correspondence for internal and external contacts, ensuring clarity and professionalism
• Maintain confidentiality while supporting day-to-day service operations, including data entry into IT systems
• Answer incoming calls and manage external enquiries professionally, ensuring they are directed appropriately and handled efficiently
• Use Microsoft Office applications and MS Teams regularly to support communication and workflow
• Manage incoming and outgoing mail, and arrange travel and accommodation bookings as required
• Use clinical record systems to log referrals, discharges, and maintain clinic lists and appointments

What we’re looking for:

• Experience working in an administrative role or within a customer-facing environment
• Up-to-date knowledge of administrative procedures, including accurate minute-taking and meeting support
• Proficient in Microsoft Office applications and confident using wider systems to support service delivery
• Excellent communication skills with a collaborative approach to working within a team
• A flexible and adaptable attitude, with the ability to respond to changing service needs
• Strong organisational skills and attention to detail, with a proactive and professional mindset

Additional Information:

Salary: Marie Curie Clinical Pay Scale Band 2 £26,696 to £28,988 pro rata

Contract: x2 Permanent Part Time positions available hours up to 24 hours per week

Base: on site at Marie Curie Hospice Edinburgh and Marie Curie Hospice Glasgow

Benefits You’ll Love:

• Annual leave allowance 27 days plus 10 public holidays (pro rata)
• Competitive Policy for parental/sick Leave
• Continuous Professional development
• Industry leading training programmes
• Season ticket loan for travelling to and from work
• Defined contribution schemes for Pension
• Marie Curie Group Personal Pension Scheme
• Loan schemes for bikes; computers and satellite navigation systems
• Introduce a friend scheme
• Help with eyecare cost
• Entitled to Marie Curie Blue Light Card
• Entitled to Benefit-Hub Discount Scheme
• Life assurance – for all employees

Application Process: Close date for applications: Midnight 2nd October 2026. Interview Dates: W/C 12th October 2026. As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.

At Marie Curie, our values are central to everything we do. They guide how we care for people, how we work together, and how we make decisions every day. We are committed to creating a workplace that is safe for everyone — staff and volunteers alike — supportive, inclusive and rewarding. We take stringent steps to ensure that anyone who joins our organisation are suitable for their roles and are committed to safeguarding all our people from harm. We actively consider our impact on the planet, embedding sustainability into everyday decisions to create a lasting, positive difference for the individuals we care for and the world we share. We believe everyone should have the opportunity to thrive and fulfil their potential. Marie Curie is deeply committed to diversity, equity and inclusion, recognising both the social justice imperative and the strength a diverse workforce brings. We actively encourage applications from people of all cultures, perspectives and lived experiences. We are happy to make reasonable adjustments throughout the recruitment process. If you require any support, please contact us at [email protected]. Every application we receive is personally reviewed by a member of our Talent Acquisition team, and in return, we ask that your application authentically reflects you — your experience, perspective and voice.