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- Tasks: Support the International Wholesale Manager with logistics, invoicing, and client support.
- Company: Dynamic international wholesale company with a focus on collaboration.
- Benefits: Competitive salary, bonus opportunities, and flexible working arrangements.
- Why this job: Join a fast-paced environment and make a real impact on global operations.
- Qualifications: Experience in sales administration or supply chain; CRM skills are a plus.
- Other info: Great opportunity for career growth in an international setting.
The predicted salary is between 22400 - 33600 £ per year.
Department: International Wholesale
Reports to: International Wholesale Manager
Role Purpose
The Wholesale Assistant supports the International Wholesale Manager in the day-to-day operational and administrative management of the international wholesale business. This role is essential to ensure smooth execution across logistics, invoicing, CRM management and client support, allowing the Wholesale Manager to focus on commercial strategy and key accounts.
Key Responsibilities
- Sales Administration & Documentation
- Prepare and manage invoices, delivery notes and credit notes
- Ensure consistency between deliveries, billing and financial records
- Coordinate with the finance team regarding payments, discrepancies and credit notes
- Maintain accurate and well-organized wholesale documentation
- Shipping & Logistics Support
- Coordinate and monitor international shipments
- Act as a key point of contact with freight forwarders, warehouses and logistics partners
- Track deliveries and proactively resolve shipping issues or delays
- Prepare and manage shipping documentation (packing lists, AWB, BL and related documents)
- CRM & Data Management
- Manage and update the CRM system (Zedonk): Client accounts and contact details, Shipment, delivery and invoicing data
- Ensure data accuracy and consistency across systems
- Support ongoing optimization of CRM processes and reporting
- Wholesale Customer Support
- Act as an operational point of contact for international wholesale clients
- Respond to client requests related to deliveries, invoicing, returns and credit notes
- Coordinate internally to ensure timely and professional issue resolution
- Reporting & Commercial Support
- Prepare wholesale operational reports (shipments, deliveries, returns, invoicing)
- Support sell-in / sell-out tracking if needed
- Assist during markets, sales periods and showroom appointments when required
- Process & Team Support
- Contribute to continuous improvement of wholesale operational processes
- Support cross-functional collaboration with sales, finance and supply chain teams
- Help ensure clear communication across all wholesale stakeholders
Profile & Skills
- Experience
- Previous experience in a Wholesale Assistant, Sales Administration, Operations or Supply Chain role
- Experience within an international wholesale environment is a strong plus
- Technical Skills
- Experience using a CRM or ERP system (Zedonk is a strong advantage)
- Strong Excel / Google Sheets skill
- Solid understanding of wholesale operations, logistics and invoicing processes
- Languages
- Fluent English required
- Soft Skills
- Highly organised, detail-oriented and reliable
- Strong multitasking and prioritisation skills
- Proactive and solution-oriented mindset
- Strong communication and customer service skills
- Comfortable working in a fast-paced, international environment
Role Impact
- Smooth and efficient wholesale operations on a daily basis
- Well-managed international shipments and accurate documentation
- Reliable, up-to-date CRM data supporting commercial decisions
- High-quality operational support for international wholesale clients
- Strong day-to-day support to the International Wholesale Manager
Salary & Contract
Salary: €28,000 gross per year + bonus on target achievement
Contract type: Permanent / Fixed-term / Friday working from home
Start date: As soon as possible
Wholesale Account Executive employer: Marie-Chantal
Contact Detail:
Marie-Chantal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wholesale Account Executive
✨Tip Number 1
Network like a pro! Reach out to people in the wholesale industry on LinkedIn or at events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its wholesale operations. Show us that you understand their business and how you can contribute to their success. Tailor your answers to highlight your relevant experience!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are eager to join our team. Plus, it makes it easier for us to keep track of your application.
We think you need these skills to ace Wholesale Account Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Wholesale Account Executive role. Highlight any relevant experience in sales administration, logistics, or CRM management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the wholesale industry and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Show Off Your Skills: Don’t forget to showcase your technical skills, especially if you have experience with CRM systems like Zedonk or strong Excel abilities. We’re all about efficiency and accuracy, so let us know how you can help!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Marie-Chantal
✨Know Your Numbers
Make sure you brush up on your Excel and Google Sheets skills before the interview. Be ready to discuss how you've used these tools in previous roles, especially in relation to sales administration and invoicing. Showing that you can handle data effectively will impress the interviewers.
✨Understand the Logistics
Familiarise yourself with the logistics and shipping processes relevant to wholesale operations. Be prepared to talk about any experience you have coordinating shipments or resolving shipping issues. This will demonstrate your understanding of the role's key responsibilities.
✨Showcase Your CRM Savvy
If you have experience with CRM systems, especially Zedonk, make sure to highlight it. Discuss how you've managed client accounts and maintained data accuracy in past positions. This will show that you're ready to hit the ground running in managing the CRM for the company.
✨Be Proactive and Solution-Oriented
During the interview, share examples of how you've tackled challenges in previous roles. Emphasise your proactive approach to problem-solving and your ability to communicate effectively with clients and team members. This will align well with the company's need for a reliable and detail-oriented Wholesale Account Executive.
