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- Tasks: Join our finance team to manage supplier invoices and payments in both French and English.
- Company: Xplor provides innovative tech solutions for small and medium-sized businesses to thrive.
- Benefits: Enjoy flexible working, unlimited LinkedIn Learning, and 12 weeks paid parental leave.
- Why this job: Be part of a supportive culture that values simplicity, purpose, and community.
- Qualifications: Fluency in French and English with at least 2 years in accounts payable required.
- Other info: Candidates with diverse needs are encouraged to apply; we value inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
Accounts Payable Administrator Bi-Lingual (French & English)
- Full-time
- Department: Finance
- Division: Corporate
At Xplor, we believe that helping people make the most of each day is the most rewarding way to spend ours. We give small and medium-sized businesses cloud-based, intuitive technology solutions that enable them to manage all the hassles of running and growing a business, so business owners can get back to doing what they love. With Xplor Pay, we help businesses get paid quickly and securely – without hidden fees. We built the tech ourselves, and our platform delivers secure, transparent, fast, and accurate payments. We are unified by our purpose of helping people to succeed. So, when you become part of our team, you also become part of the personal connection that strengthens the relationship people have with Xplor products.
About The Role
We are seeking a detail-oriented and bilingual (French and English) Accounts Payable Administrator to join our finance team. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our French-speaking vendors or business units. The role reports to the Assistant Accounts Payable Manager, supporting other administrative functions within the department.
What You\’ll Do
- Process and code supplier invoices accurately and in a timely manner
- Match invoices to Purchase Orders or manually obtain online business approval for non-PO invoices in line with the business approval matrix.
- Reconcile supplier statements and resolve discrepancies
- Maintain vendor accounts and ensure up-to-date contact and banking details are on file
- Onboard new vendors and conduct vendor verification calls
- Prepare and process multi-currency payment runs twice a month
- Ensure all AP Payments are posted daily to assist Finance in weekly and monthly bank reconciliations
- Process and pay employee expenses twice monthly in line with expense policy, posting payments and reconciling expense reports
- Respond to vendor and internal inquiries in French and English via internal ticketing system, phone, or email
- Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information for Finance, ensure AP Payments are posted by WD2, and reconcile AP Control Account
- Liaise with procurement and other departments to resolve invoice or payment issues
- Maintain accurate filing and documentation in compliance with internal controls and audit requirements
- Assist with year-end audit by providing samples for French authorities and auditors
- Work to agreed KPIs
- Perform other ad hoc duties as required
Requirements
- Proven experience in an accounts payable role
- Fluency in French and English (written and spoken) is essential
- Strong knowledge of accounting principles and AP best practices
- Familiarity with ERP systems (SAP, Oracle, NetSuite, or similar)
- Excellent attention to detail and organizational skills
- Ability to work independently and collaboratively in a fast-paced environment
- Proficient in Microsoft Excel and accounting software
- At least 2 years experience in an international multi-site accounts payable function
- Good understanding of AP procedures and techniques
- Good interpersonal skills and ability to quickly build professional relationships with colleagues and vendors at all levels
- Experience with high-volume processing and fast-paced environments
- Accurate with exceptional attention to detail
- Ability to prioritize and coordinate tasks efficiently to meet deadlines
- Remain calm under pressure
Values and Life at Xplor
Our four core values guide us in hiring, recognition, and daily interactions with customers: Make life simple, Build for people, Move with purpose, Create lasting communities.
If these resonate with you, you\’ll thrive at Xplor. Join a global network of talented colleagues supporting your success. We value shared passions and provide tools for great work and rapid growth.
Some of our perks include:
- 12 weeks gender-neutral paid parental leave for primary and secondary caregivers
- #GiveBackDays – 3 extra days off for volunteering
- Unlimited access to LinkedIn Learning and regular career conversations
- Diversity & Inclusion initiatives such as D&I Council and Mentorship Program
- Free mental health support
- Flexible working arrangements
How to apply?
Submit your resume through our careers portal or external job boards. Include the word \”moonshot\” at the top of your message to the Hiring Manager, Sophia Little, Talent Lead. Your information will be kept confidential according to EEO guidelines.
We welcome candidates with diverse needs and encourage you to inform us of any accommodations required during the application or interview process via [emailprotected].
More about us
We are a global platform combining SaaS with embedded payments and tools to help businesses grow. We serve over 106,000 customers across 20 markets, processing over $38 billion in payments in 2024.
Good to know
You must be legally authorized to work in the country you are applying for. We do not sponsor visas. Please apply through our careers portal or external job boards only. We do not rely solely on AI for hiring decisions, and we value diversity in our workforce.
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Accounts Payable Administrator Bi-Lingual (French & English) employer: Mariana Tek
Contact Detail:
Mariana Tek Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator Bi-Lingual (French & English)
✨Tip Number 1
Brush up on your French and English language skills, especially in a business context. Being fluent is essential for this role, so practice common accounting terms and phrases to ensure you can communicate effectively with vendors and colleagues.
✨Tip Number 2
Familiarise yourself with ERP systems like SAP or Oracle, as these are commonly used in accounts payable roles. If you have experience with similar software, be ready to discuss how you've used it to streamline processes in your previous jobs.
✨Tip Number 3
Highlight your attention to detail and organisational skills during the interview. Prepare examples of how you've successfully managed high-volume processing and resolved discrepancies in past roles to demonstrate your capability.
✨Tip Number 4
Research Xplor's core values and think about how they align with your own work ethic. Be prepared to discuss how you embody these values in your professional life, as cultural fit is important to the team.
We think you need these skills to ace Accounts Payable Administrator Bi-Lingual (French & English)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in accounts payable and your bilingual skills in French and English. Use specific examples that demonstrate your attention to detail and familiarity with ERP systems.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at Xplor and how your values align with theirs. Mention your ability to handle high-volume processing and your experience with vendor management.
Use Keywords from the Job Description: Incorporate keywords from the job description into your application materials. This will help your application stand out and show that you understand the requirements of the role.
Follow Application Instructions: Ensure you include the word 'moonshot' at the top of your message to the Hiring Manager, Sophia Little. This shows attention to detail and that you have followed the application instructions carefully.
How to prepare for a job interview at Mariana Tek
✨Brush Up on Your Bilingual Skills
Since the role requires fluency in both French and English, make sure to practice speaking and writing in both languages. Be prepared to answer questions in either language during the interview to demonstrate your proficiency.
✨Know Your Accounting Principles
Familiarise yourself with key accounting principles and accounts payable best practices. Be ready to discuss your previous experience in processing invoices, reconciling accounts, and handling discrepancies.
✨Showcase Your Attention to Detail
This role demands a high level of accuracy. Prepare examples from your past work where your attention to detail made a significant impact, such as catching errors or improving processes.
✨Understand the Company Culture
Research Xplor's core values and mission. Be ready to explain how your personal values align with theirs, especially around making life simple and building for people. This will show that you are a good cultural fit.
