HR Coordinator (Frieze) in London

About MARI Group

MARI is a global events and experiences company powering world-defining live experiences. Our portfolio of premium live properties spans sports, art, and entertainment — including the Madrid and Miami Open tennis tournaments, Frieze (a leading voice in contemporary art), and Barrett-Jackson (the premium U.S. collector car auction company). MARI also includes TodayTix Group, the global e-commerce leader for cultural experiences, connecting millions of customers with the best in live entertainment.

MARI is reshaping the live events landscape — building a growing portfolio of category-defining events and brands that set the standard for what’s next, across sports, entertainment, art, and lifestyle. At MARI, you’ll work alongside people who are passionate, curious, and driven — people who believe that live experiences have the power to shape culture, and who care about the work, the mission, and each other. We welcome outstanding applicants of all backgrounds and encourage everyone to apply.

About the Role

We’re hiring a highly organised and people-centred HR Coordinator who thrives in the detail, stays calm under pressure, and genuinely cares about getting the employee experience right — from someone’s first day to their last. Sitting within the HR team and reporting to the Senior HR Manager, you’ll keep the people operations engine running smoothly across Frieze and the wider MARI business — managing everything from onboarding and offboarding to payroll administration and HRIS maintenance. Alongside BAU HR responsibilities, you’ll play a hands-on role in resourcing and delivering temporary staff operations across Frieze’s world-class fair programme, including Frieze London, Frieze Masters, and the inaugural Frieze Abu Dhabi. This is a full-time, fixed-term contract role and qualified candidates must be based in London. You’ll be part of a hybrid team that values both connection and flexibility — we’ll cover the details of our hybrid schedule during the interview process.

What Success Looks Like:

• Employee records, the HRIS, and compliance obligations are consistently accurate, up to date, and audit-ready.
• Onboarding and offboarding processes run seamlessly, with new hires across MARI receiving a consistent and welcoming induction experience.
• Contingent worker operations for Frieze London, Frieze Masters, and Frieze Abu Dhabi are delivered on time, compliantly, and without friction.
• Managers and employees feel well-supported, with clear and timely guidance on policies, procedures, and employment matters.
• The Senior HR Manager has a reliable, proactive partner who handles BAU with confidence and flags issues early.

What You’ll Own:

• HR Operations
  • Maintain employee records, HRIS data, and confidential documentation, ensuring compliance obligations are met across all regions.
  • Coordinate onboarding, offboarding, contract changes, and exit processes for Frieze and MARI, and deliver the regular MARI induction to new hires.
  • Manage right to work checks globally and support employees and managers on visa and relocation queries, working alongside the HR Manager and external counsel.
  • Advise employees and managers on company policies, procedures, and employment law, ensuring consistent and compliant application.
  • Support the Senior HR Manager with employee relations casework — including notetaking, helping resolve informal issues, and knowing when to escalate.
  • Maintain organisation charts and keep HR and company Notion pages current and accurate.
  • Support broader HR activities including engagement surveys, performance cycles, L&D initiatives, and the annual compensation review.
  • Contribute to ad-hoc HR projects as needed, without losing momentum on day-to-day responsibilities.
• Event & Fair Support
  • Frieze London & Frieze Masters
    • Manage the end-to-end contingent worker process, ensuring temporary staff are contracted and paid in line with local labour laws, working with a third-party supplier.
    • Co-develop onboarding materials and organise induction sessions for all temporary workers; support manager training.
    • Be present onsite to help ensure events run smoothly.
  • Frieze Abu Dhabi
    • Support the Resourcing Manager and Senior HR Manager in delivering temporary staffing for the inaugural Frieze Abu Dhabi — including posting adverts, hiring, creating onboarding and training materials, supporting manager and culture sessions, and planning onsite operational needs such as catering and uniforms.
  • US Events
    • Support preparation for 2027 US events as directed, including training materials and internal and external job postings.
• What You Bring:
  • Previous experience providing HR support in a fast-paced environment.
  • Solid knowledge across core HR functions including payroll and benefits administration.
  • Hands-on experience managing a HRIS system.
  • Experience working within a global organisation.
  • Meticulous attention to detail and strong organisational skills — you manage competing deadlines without things slipping.
  • Clear and confident communicator, both written and verbal, who adapts their style to the situation.
  • Discreet and professional when handling sensitive information.
  • A genuine team player who rolls up their sleeves when things get busy.
  • Strong Microsoft Office skills across Outlook, Word, PowerPoint, and Excel.
  • CIPD Level 3 qualification (or equivalent), or a willingness to work towards it, is a plus.
  • Working knowledge of UK, EMEA, or US employment legislation is an advantage.

Benefits

Here are some of the Benefits and Perks offered at MARI Group:

• Hybrid work environment (blend of in-office and at-home days).
• Pension match and access to a bespoke pension scheme.
• Paid Parental Leave.
• Employee Assistance Programme.
• Enhanced gyms, wellness and financial wellbeing apps access via Wellhub.
• Flexible Paid Time Off.

Our Diversity & Inclusion Statement

MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti-discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.