Exhibitor Production Coordinator, Frieze

This role provides crucial support to the Exhibitor Production team on the Frieze Fairs. The key functions of the role are to support on the processing and drafting of stand plans for the US fairs, to provide production support for Frieze’s other global fairs, assist with the production planning for artist-led programming, and offer administrative and financial assistance to the team.

About the Frieze Production Department

The Production team are responsible for delivering all physical elements of the fairs and ensuring it’s safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets:

• Exhibitor Production – focuses on all production elements related to the Exhibitors at the fairs, including stand builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming production support, Health & Safety.
• Fair Operations – encompasses all other areas of the fair, including tent builds & related infrastructure, F&B, contract management, Partnership lounge support/production, other non-gallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedules, Health & Safety.

Key Responsibilities and Accountabilities

• Support on the delivery of all exhibitor production across all Frieze fairs and other initiatives (e.g. Frieze Sculpture).
• Stand plan processing for the US fairs and any other fairs required at a later date.
• Drafting support to the Exhibitor Production Managers on all fairs.
• Support the team with gallery and Exhibitor Relations department communication.
• Management of the department timeline and liaison with other departments.
• Department administration and budgeting support (e.g. tracking expenses, placing orders, and invoicing).
• Coordination of department vendor pre-fair requirements.
• Develop and maintain strong working relationships with vendors and other key stakeholders in the UK, USA, Middle East and South Korea.
• Support and coordinate exhibitor shipping across all Frieze fairs as required.
• Assist, as required, with the production of artist-led programming across the fairs.
• Provide excellent client service to exhibitors and curators, where required.
• Establish strong and effective relationships with internal team and exhibitors.
• Support on site across fairs with monitoring and managing stand build, including quality control checks.
• Coordinate the updating of exhibitor manuals for each fair.
• Coordinate post-project reviews and create recommendation reports.
• Champion and implement sustainability initiatives.
• Constantly review department processes to find efficiencies and improvements.

Please Note: Overseas travel will be required – candidate must be able to stay in the USA for up to 3 consecutive weeks, twice a year, in Seoul for a minimum of 12 days once a year, and in Abu Dhabi for a minimum of 10 days once a year, subject to the fairs allocated to the candidate. Extended hours will be required when meeting project deadlines and when on site.

Person Specification

Knowledge and Experience

• Experience in using CAD software (e.g. Vectorworks, AutoCAD) for drafting in 2D.
• Experience in providing excellent client service and maintaining strong relationships with external parties.
• Experience working in a fast-paced, high-pressure environment, ideally in events or the arts.
• Prior experience in working in an administrative or coordination role.
• Health & Safety qualification and/or experience.
• Experience in working on art fairs and/or large-scale public events.

Skills and Abilities

• Ability to stay calm under pressure.
• Highly competent with Microsoft Excel and Microsoft Office Suite.
• Strong written and oral communication skills.
• Strong interpersonal and customer service skills.
• Ability to work both independently and as part of a team.
• Excellent attention to detail with a logical approach.
• Ability to calmly and effectively prioritise and execute tasks in a high-pressure environment.
• Excellent proven ability to problem-solve.

Our Diversity & Inclusion Statement: Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do.