At a Glance
- Tasks: Support the SVP, Global Partnerships by managing schedules and coordinating events.
- Company: Join MARI Group, a leader in global live events and experiences.
- Benefits: Enjoy flexible paid time off, wellness apps, and a pension match.
- Other info: Dynamic, inclusive workplace with opportunities for personal growth.
- Why this job: Be at the heart of exciting live events and build global partnerships.
- Qualifications: Previous EA experience and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
About MARI Group
MARI is a global events and experiences company powering world-defining live experiences. Our portfolio of premium live properties spans sports, art, and entertainment — including the Madrid and Miami Open tennis tournaments, Frieze (a leading voice in contemporary art), and Barrett-Jackson (the premium U.S. collector car auction company). MARI also includes TodayTix Group, the global e-commerce leader for cultural experiences, connecting millions of customers with the best in live entertainment. MARI is reshaping the live events landscape — building a growing portfolio of category-defining events and brands that set the standard for what's next, across sports, entertainment, art, and lifestyle.
At MARI, you'll work alongside people who are passionate, curious, and driven — people who believe that live experiences have the power to shape culture, and who care about the work, the mission, and each other. We welcome outstanding applicants of all backgrounds and encourage everyone to apply.
About the Role:
MARI is building one of the most exciting portfolios in live events and experiences — and this role sits right at the centre of it. As Executive Assistant to the SVP, Global Partnerships, you'll be the engine behind one of the company's most senior commercial leaders, keeping a high-velocity sales function running at its best. From orchestrating client meetings and events to driving follow-through on key deals and relationships, you'll work across teams — events, sales operations, design — and have a front-row seat to how global partnerships get built. This is a full-time position and qualified candidates must be based in the greater London area. You'll be part of a hybrid team that values both connection and flexibility.
What Success Looks Like:
- Smooth running of the executive’s diary with timely and accurate follow up notes/actions shared post meetings
- Strong working relationships built across the organisation
- Seamless support and organisation of internal and client events as requested
- Polished and professional communications with internal and external stakeholders
What You’ll Own:
- Diary management including overseeing global travel arrangements, visa preparation and on the ground logistics.
- Expense management
- Coordinating multi-party meetings, global conference calls and videoconferences
- Meeting organisation and preparation, minute taking and subsequent drafting/providing reminders of follow up notes/actions.
- Conduct research, collect and analyse data to prepare reports and documents prior to meetings.
- Monitor, screen, respond to and accurately route incoming communications
- Act as a conduit with the event teams, sales operations and design teams helping to create sales collateral.
- Support on all calls with note taking, creating draft email responses and proposals
- Liaising directly with clients to help workflow and keep pace of communications
- Work closely and effectively with the Senior Vice President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Assisting with Ad hoc Projects.
- Event organization (primarily internal – off-sites, etc.)
- Invitation management and client support at events.
- Preparation of documents and presentations.
- You may also be required to carry out any other duties, which are within the scope and purpose of the job.
What You Bring:
- Previous EA experience for a role of similar scope.
- Excellent organisational skills: able to prioritise and multi-task.
- Strong IT skills – Word, Excel, PowerPoint, and Outlook.
- Adept at juggling multiple tasks as well as having excellent forward planning skills, actively seeking opportunities and proposing solutions.
- High level of attention to detail.
- Commercially aware.
- Complete self-starter who needs little oversight and can manage deadlines.
- Credibility, integrity and excellent judgement.
- Resilient to handle ever changing priorities and liaise at the highest level.
- Very strong interpersonal skills; able to build strong relationships both internally with colleagues and externally with clients.
- Flexibility to attend client events/meetings outside of working hours.
Benefits
Here are some of the Benefits and Perks offered at MARI Group:
- Pension match and access to a bespoke pension scheme
- Paid Parental Leave
- Employee Assistance Programme
- Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
- Flexible Paid Time Off
MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti-discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.
Executive Assistant, Global Partnerships (MARI) employer: Mari Group
MARI Group is an exceptional employer that champions a vibrant work culture, where passion and collaboration drive the creation of world-class live experiences. Located in the greater London area, employees benefit from a hybrid work model, generous paid time off, and a commitment to diversity and inclusion, ensuring a supportive environment for personal and professional growth. With opportunities to engage in high-profile events and work alongside industry leaders, MARI offers a unique platform for those looking to make a meaningful impact in the live events sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, Global Partnerships (MARI)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. The more connections you make, the better your chances of landing that Executive Assistant role at MARI.
✨Tip Number 2
Prepare for interviews by researching MARI's recent events and partnerships. Show your passion for live experiences and how your skills can contribute to their mission. Tailor your responses to highlight your organisational prowess and ability to juggle multiple tasks.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you're ready to impress during interviews.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of the MARI team and contributing to their exciting portfolio of events.
We think you need these skills to ace Executive Assistant, Global Partnerships (MARI)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role at MARI. Highlight your previous EA experience and showcase how your skills align with the job description. We want to see how you can keep our high-velocity sales function running smoothly!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for live events and how you can contribute to MARI's mission. We love seeing candidates who are genuinely excited about the role and the company.
Showcase Your Organisational Skills:In your application, emphasise your excellent organisational skills and ability to juggle multiple tasks. We need someone who can manage diaries, coordinate meetings, and keep everything running like clockwork, so make sure to highlight relevant experiences!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you're proactive and keen to join our team at MARI!
How to prepare for a job interview at Mari Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at MARI. Familiarise yourself with the key responsibilities like diary management, event organisation, and communication skills. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
MARI is all about smooth operations, so be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and keep everything running like clockwork, especially in high-pressure situations.
✨Demonstrate Strong Interpersonal Skills
Since this role involves liaising with various teams and clients, it’s crucial to showcase your interpersonal skills. Prepare anecdotes that illustrate how you've built strong relationships in previous roles, and how you handle communication with different stakeholders.
✨Be Ready for Flexibility Questions
Given the hybrid nature of the role and the need to attend events outside of regular hours, be prepared to discuss your flexibility. Share examples of how you've adapted to changing priorities or schedules in the past, and express your enthusiasm for being part of a dynamic team.
