Executive Assistant, Global Partnerships (MARI)

About MARI Group

MARI is a global events and experiences company powering world-defining live experiences. Our portfolio of premium live properties spans sports, art, and entertainment — including the Madrid and Miami Open tennis tournaments, Frieze (a leading voice in contemporary art), and Barrett-Jackson (the premium U.S. collector car auction company). MARI also includes TodayTix Group, the global e-commerce leader for cultural experiences, connecting millions of customers with the best in live entertainment. MARI is reshaping the live events landscape — building a growing portfolio of category-defining events and brands that set the standard for what's next, across sports, entertainment, art, and lifestyle.

At MARI, you'll work alongside people who are passionate, curious, and driven — people who believe that live experiences have the power to shape culture, and who care about the work, the mission, and each other. We welcome outstanding applicants of all backgrounds and encourage everyone to apply.

About the Role:

MARI is building one of the most exciting portfolios in live events and experiences — and this role sits right at the centre of it. As Executive Assistant to the SVP, Global Partnerships, you'll be the engine behind one of the company's most senior commercial leaders, keeping a high-velocity sales function running at its best. From orchestrating client meetings and events to driving follow-through on key deals and relationships, you'll work across teams — events, sales operations, design — and have a front-row seat to how global partnerships get built. This is a full-time position and qualified candidates must be based in the greater London area. You'll be part of a hybrid team that values both connection and flexibility.

What Success Looks Like:

• Smooth running of the executive’s diary with timely and accurate follow up notes/actions shared post meetings
• Strong working relationships built across the organisation
• Seamless support and organisation of internal and client events as requested
• Polished and professional communications with internal and external stakeholders

What You’ll Own:

• Diary management including overseeing global travel arrangements, visa preparation and on the ground logistics.
• Expense management
• Coordinating multi-party meetings, global conference calls and videoconferences
• Meeting organisation and preparation, minute taking and subsequent drafting/providing reminders of follow up notes/actions.
• Conduct research, collect and analyse data to prepare reports and documents prior to meetings.
• Monitor, screen, respond to and accurately route incoming communications
• Act as a conduit with the event teams, sales operations and design teams helping to create sales collateral.
• Support on all calls with note taking, creating draft email responses and proposals
• Liaising directly with clients to help workflow and keep pace of communications
• Work closely and effectively with the Senior Vice President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Assisting with Ad hoc Projects.
• Event organization (primarily internal – off-sites, etc.)
• Invitation management and client support at events.
• Preparation of documents and presentations.
• You may also be required to carry out any other duties, which are within the scope and purpose of the job.

What You Bring:

• Previous EA experience for a role of similar scope.
• Excellent organisational skills: able to prioritise and multi-task.
• Strong IT skills – Word, Excel, PowerPoint, and Outlook.
• Adept at juggling multiple tasks as well as having excellent forward planning skills, actively seeking opportunities and proposing solutions.
• High level of attention to detail.
• Commercially aware.
• Complete self-starter who needs little oversight and can manage deadlines.
• Credibility, integrity and excellent judgement.
• Resilient to handle ever changing priorities and liaise at the highest level.
• Very strong interpersonal skills; able to build strong relationships both internally with colleagues and externally with clients.
• Flexibility to attend client events/meetings outside of working hours.

Benefits

Here are some of the Benefits and Perks offered at MARI Group:

• Pension match and access to a bespoke pension scheme
• Paid Parental Leave
• Employee Assistance Programme
• Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
• Flexible Paid Time Off

MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti-discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.