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- Tasks: Support Sales Agents and Operations Manager with administrative tasks in commercial real estate.
- Company: Join Marcus & Millichap, a leading commercial real estate brokerage since 1971.
- Benefits: Earn $25.00 - $29.00 per hour with opportunities for growth and learning.
- Why this job: Be part of a dynamic team and make an impact in the real estate industry.
- Qualifications: 2+ years of admin experience, strong MS Office skills, and a friendly attitude.
- Other info: Great chance to learn and progress in a supportive environment.
The predicted salary is between 20 - 24 £ per hour.
The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as performing various administrative and marketing tasks related to the commercial real estate brokerage.
Responsibilities:
- Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
- Assist the Operations Manager in the processing of sold and closed transactions when necessary.
- Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
- Copy, scan, and create proposal bindings and print jobs for agents.
- Share the telephone and front desk responsibilities with the other support staff.
- Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.
Qualifications:
- Two+(2+) years of administrative experience.
- High School diploma.
- Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.
- Editing and proofreading skills.
- A professional appearance and demeanor.
- Top-notch phone manner.
- Reliable, punctual, and professional.
- Friendly, upbeat personality with a can-do attitude.
- A strong desire to learn and progress within the company.
- Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.
- Previous real estate experience is helpful.
- Background in a banking, finance, or legal office environment preferred.
- Knowledge of Adobe InDesign is a plus.
Administrative Assistant (Brokerage Administrator) in Irvine employer: Marcus & Millichap
Contact Detail:
Marcus & Millichap Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Brokerage Administrator) in Irvine
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills as an Administrative Assistant can contribute to their success. This will help you stand out during the interview process.
✨Tip Number 3
Practice your phone manner! Since you'll be sharing front desk responsibilities, make sure you're comfortable speaking on the phone. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Assistant (Brokerage Administrator) in Irvine
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your relevant experience, especially in administrative tasks and software proficiency, to show us you’re the perfect fit!
Show Off Your Skills: Don’t hold back on showcasing your editing and proofreading skills. Since attention to detail is key in this role, give us examples of how you've successfully managed similar tasks in the past.
Be Professional Yet Friendly: We love a friendly personality! While maintaining professionalism, let your upbeat attitude shine through in your application. It’ll help us see how well you’d fit into our team culture.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Marcus & Millichap
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s operations and the specific software they use. Brush up on your Microsoft Office skills, especially Word and Excel, as these will be crucial in your role.
✨Show Off Your Editing Skills
Since proofreading and editing are key parts of the job, prepare to discuss your experience in this area. Bring examples of marketing packages or documents you've worked on, and be ready to demonstrate your attention to detail.
✨Be Ready to Train
Highlight any experience you have in training others, especially if it relates to software or administrative tasks. This shows that you’re not just a team player but also someone who can help elevate the whole team’s performance.
✨Bring Your A-Game Attitude
A friendly, upbeat personality goes a long way in an administrative role. Be prepared to showcase your can-do attitude and how you handle challenges. Employers love candidates who are reliable and eager to learn!
