At a Glance
- Tasks: Be the friendly face of a corporate family office and support high-level executives.
- Company: Join Marcilly Recruitment, a boutique firm specialising in elite administrative support.
- Benefits: Enjoy a competitive salary, pension, health insurance, and generous holiday allowance.
- Other info: Flexible hours and a chance to work in the heart of Mayfair.
- Why this job: Experience a unique role in a prestigious environment with opportunities for personal growth.
- Qualifications: Previous receptionist experience in luxury settings and strong Microsoft Office skills required.
The predicted salary is between 28000 - 34000 £ per year.
Receptionist & Junior PA
Marcilly Recruitment’s UHNW client is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. The family own the building with six floors, which also includes a couple of tenants. In addition to receptionist duties, the successful Receptionist & Junior PA will provide PA support to family members and high-level company executives when they are in London. This will be very full on when the family are in town. You will also assist the Office Manager of the building as and when necessary.
This role can be solitary as the family only use the office for about 12 weeks of the year. There are peaks and troughs, so it will suit a proactive, self-starter who is always happy to lend their support to any of the team members in London or internationally.
Salary: £30K-£40K DOE
Benefits: pension, discretionary bonus; 22 days holiday + bank holidays, BUPA health insurance
Hours: 08:30 – 18:00 Monday to Friday – flexibility to 5/5:30pm when family & Execs not in town
Location: Mayfair
Start date: ideally ASAP but happy to wait a notice period
Receptionist & Junior PA Responsibilities
- Make refreshments for visitors and the Chairman, CEO and Board and Exec team using ground floor meeting rooms when they are in the office
- Ad-hoc tasks such as printing and errands when required
- Assist the office manager and PAs on busy days
- Book and schedule trusted services such as Addison Lee, Belgrave’s Chauffeurs etc
- Liaise with hotels and car services for visiting AGM members.
- Restaurant reservations and coordination
- Work with Office Manager on AGMs and Board Meeting coordination and catering, ordering and receiving food and drink deliveries.
- Cover for the Office Manager when required.
- Receiving post and distributing, handling couriers incoming and outgoing.
- Keeping a record of all pick-ups and arrivals
- Answer the main reception phone calls
- Receive visitors and contractors, keeping a log and providing access to common areas services when required
- Access control cards are tracked/ issued/ barred from reception and training on the system willbe provided
- Daily building patrol and inspection – checking cleaning standards and fire safety compliance are maintained
- Keep the reception area, meeting rooms, Chairman’s office and entrance tidy at all times
Receptionist & Junior PA Requirements
- Some experience working as a receptionist in an office environment or FOH in luxury hospitality
- Microsoft Office skills and strong Outlook knowledge
- A self-starter, able to think ahead, and be adaptable
- Professional and discreet
- The successful Receptionist & Junior PA will need excellent attention to detail, with both written work and office aesthetics. A good eye to ensure high standards maintained throughout
- The successful candidate must be friendly and approachable with excellent communication both written and spoken
- Comfortable in down times as the office can be very quiet at times, but then also the ability to work under pressure and react quickly to requests and needs in a calm way
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Receptionist & Junior PA in London employer: Marcilly Recruitment Ltd
Join a dynamic team where your contributions as a Team Assistant will be valued and recognised. With a supportive work culture that prioritises employee growth, you will have access to training and development opportunities that empower you to advance your career. Located in a vibrant area, our company offers a competitive salary and a collaborative environment that fosters innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Junior PA in London
✨Tip Number 1
Familiarise yourself with the luxury hospitality sector, as this role requires experience in a similar environment. Understanding the nuances of high-end service will help you stand out during any informal discussions or interviews.
✨Tip Number 2
Showcase your adaptability and proactive nature by preparing examples of how you've successfully managed quiet periods in previous roles. This will demonstrate your ability to remain calm and efficient under pressure, which is crucial for this position.
✨Tip Number 3
Network with professionals in the Mayfair area or those who have worked in family offices. Building connections can provide valuable insights into the culture and expectations of the role, making you a more appealing candidate.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office and Outlook, as these skills are essential for the role. Consider brushing up on any advanced features that could enhance your efficiency in managing tasks and communications.
We think you need these skills to ace Receptionist & Junior PA in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience as a receptionist or in a front-of-house role, especially in luxury environments. Emphasise skills like communication, attention to detail, and adaptability.
Craft a Compelling Cover Letter:Write a cover letter that showcases your personality and warmth. Mention your proactive nature and ability to handle quiet periods, as well as your experience with high-level executives.
Highlight Relevant Skills:In your application, specifically mention your proficiency in Microsoft Office and Outlook, as well as any experience with managing access control systems or coordinating services for visitors.
Follow Up:After submitting your application through our website, consider sending a polite follow-up email after a week to express your continued interest in the position and inquire about the status of your application.
How to prepare for a job interview at Marcilly Recruitment Ltd
✨Showcase Your Warmth
As a Receptionist & Junior PA, your ability to create a welcoming atmosphere is crucial. During the interview, demonstrate your friendly and professional demeanour. A warm smile and positive attitude can go a long way in making a great first impression.
✨Highlight Your Proactivity
This role requires a self-starter who can manage tasks independently. Be prepared to share examples of how you've taken initiative in previous roles, whether it's organising events or streamlining processes. This will show that you're ready to handle the solitary nature of the job.
✨Demonstrate Flexibility
The job involves varying workloads and responsibilities. Discuss your adaptability and willingness to take on different tasks as needed. Mention any experiences where you successfully managed changing priorities or worked under pressure.
✨Communicate Clearly
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with team members and clients in the past, especially in high-pressure situations.
