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- Tasks: Be the friendly face of a corporate family office and support high-level executives.
- Company: Join Marcilly Recruitment, a boutique firm specialising in elite administrative support.
- Benefits: Enjoy a competitive salary, pension, health insurance, and generous holiday allowance.
- Why this job: Experience a unique role in a prestigious environment with opportunities for personal growth.
- Qualifications: Previous receptionist experience in luxury settings and strong Microsoft Office skills required.
- Other info: Flexible hours and a chance to work in the heart of Mayfair.
The predicted salary is between 28000 - 34000 £ per year.
Receptionist & Junior PA
Marcilly Recruitment’s UHNW client is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. The family owns the building with six floors, which also includes a few tenants. In addition to receptionist duties, the successful candidate will provide PA support to family members and high-level company executives when they are in London. This role can be solitary, as the family uses the office about 12 weeks a year, with peaks and troughs, requiring a proactive, self-starter who is flexible and supportive to team members locally and internationally.
Salary: £35K-£41K
Benefits: pension, discretionary bonus, 22 days holiday plus bank holidays, BUPA health insurance
Hours: 08:30 – 18:00, Monday to Friday, with flexibility to 17:00/17:30 when the family and executives are not in town
Location: Mayfair
Start date: Ideally ASAP, but willing to wait for a notice period
Responsibilities
- Prepare refreshments for visitors, including the Chairman, CEO, and Board and Executive team, in ground floor meeting rooms when they are in the office
- Perform ad-hoc tasks such as printing and errands as required
- Assist the office manager and PAs during busy periods
- Book and coordinate trusted services like Addison Lee and Belgrave’s Chauffeurs
- Liaise with hotels and car services for visiting AGM members
- Handle restaurant reservations and coordination
- Support the Office Manager with AGMs and Board Meetings, including catering, ordering, and receiving deliveries
- Cover for the Office Manager when needed
- Manage incoming and outgoing post and couriers, keeping records of pickups and arrivals
- Answer reception phone calls
- Greet visitors and contractors, log access, and facilitate services in common areas
- Manage access control cards, including issuing, tracking, and training on the system
- Conduct daily building patrols and inspections to ensure cleanliness and fire safety compliance
- Maintain tidiness of reception, meeting rooms, the Chairman’s office, and entrance areas
Requirements
- Experience as a receptionist or FOH in luxury hospitality or office environment
- Proficiency in Microsoft Office and Outlook
- Self-motivated, proactive, and adaptable
- Professional, discreet, and attentive to detail
- Excellent communication skills, friendly and approachable
- Comfortable with quiet periods and able to react calmly and efficiently under pressure
Marcilly Recruitment is a boutique London and Dubai-based firm specializing in business administrative, operational support, and private household recruitment across the UK, Europe, and Middle East.
Due to high application volumes, we cannot respond to every applicant. If you do not hear from us within five working days, your application has been unsuccessful.
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Receptionist & Junior PA employer: Marcilly Recruitment Ltd
Contact Detail:
Marcilly Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Junior PA
✨Tip Number 1
Familiarise yourself with the luxury hospitality sector, as this role requires experience in a similar environment. Understanding the nuances of high-end service will help you stand out during any informal discussions or interviews.
✨Tip Number 2
Showcase your adaptability and proactive nature by preparing examples of how you've successfully managed quiet periods in previous roles. This will demonstrate your ability to remain calm and efficient under pressure, which is crucial for this position.
✨Tip Number 3
Network with professionals in the Mayfair area or those who have worked in family offices. Building connections can provide valuable insights into the culture and expectations of the role, making you a more appealing candidate.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office and Outlook, as these skills are essential for the role. Consider brushing up on any advanced features that could enhance your efficiency in managing tasks and communications.
We think you need these skills to ace Receptionist & Junior PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a receptionist or in a front-of-house role, especially in luxury environments. Emphasise skills like communication, attention to detail, and adaptability.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and warmth. Mention your proactive nature and ability to handle quiet periods, as well as your experience with high-level executives.
Highlight Relevant Skills: In your application, specifically mention your proficiency in Microsoft Office and Outlook, as well as any experience with managing access control systems or coordinating services for visitors.
Follow Up: After submitting your application through our website, consider sending a polite follow-up email after a week to express your continued interest in the position and inquire about the status of your application.
How to prepare for a job interview at Marcilly Recruitment Ltd
✨Showcase Your Warmth
As a Receptionist & Junior PA, your ability to create a welcoming atmosphere is crucial. During the interview, demonstrate your friendly and professional demeanour. A warm smile and positive attitude can go a long way in making a great first impression.
✨Highlight Your Proactivity
This role requires a self-starter who can manage tasks independently. Be prepared to share examples of how you've taken initiative in previous roles, whether it's organising events or streamlining processes. This will show that you're ready to handle the solitary nature of the job.
✨Demonstrate Flexibility
The job involves varying workloads and responsibilities. Discuss your adaptability and willingness to take on different tasks as needed. Mention any experiences where you successfully managed changing priorities or worked under pressure.
✨Communicate Clearly
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with team members and clients in the past, especially in high-pressure situations.
