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- Tasks: Be the friendly face of a corporate family office while supporting high-level executives.
- Company: Join Marcilly Recruitment, a boutique firm connecting talent with opportunities in London and Dubai.
- Benefits: Enjoy a competitive salary, pension, health insurance, and generous holiday allowance.
- Why this job: Experience a dynamic role with peaks of excitement and the chance to work in a prestigious environment.
- Qualifications: Previous receptionist experience and strong Microsoft Office skills are essential.
- Other info: Ideal for proactive self-starters who thrive in both busy and quiet times.
The predicted salary is between 28000 - 34000 £ per year.
Marcilly Recruitment’s UHNW client is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. The family own the building with six floors, which also includes a couple of tenants. In addition to receptionist duties, the successful Receptionist & Junior PA will provide PA support to family members and high-level company executives when they are in London. This will be very full on when the family are in town. You will also assist the Office Manager of the building as and when necessary.
This role can be solitary as the family only use the office for about 12 weeks of the year. There are peaks and troughs, so it will suit a proactive, self-starter who is always happy to lend their support to any of the team members in London or internationally.
Salary: £35K-£41K
Benefits: pension, discretionary bonus; 22 days holiday + bank holidays, BUPA health insurance
Hours: 08:30 – 18:00 Monday to Friday – flexibility to 5/5:30pm when family & Execs not in town
Location: Mayfair
Start date: ideally ASAP but happy to wait a notice period
Receptionist & Junior PA Responsibilities
- Make refreshments for visitors and the Chairman, CEO and Board and Exec team using ground floor meeting rooms when they are in the office
- Ad-hoc tasks such as printing and errands when required
- Assist the office manager and PAs on busy days
- Book and schedule trusted services such as Addison Lee, Belgrave’s Chauffeurs etc
- Liaise with hotels and car services for visiting AGM members
- Restaurant reservations and coordination
- Work with Office Manager on AGMs and Board Meeting coordination and catering, ordering and receiving food and drink deliveries
- Cover for the Office Manager when required
- Receiving post and distributing, handling couriers incoming and outgoing
- Keeping a record of all pick-ups and arrivals
- Answer the main reception phone calls
- Receive visitors and contractors, keeping a log and providing access to common areas services when required
- Access control cards are tracked/ issued/ barred from reception and training on the system will be provided
- Daily building patrol and inspection – checking cleaning standards and fire safety compliance are maintained
- Keep the reception area, meeting rooms, Chairman’s office and entrance tidy at all times
Receptionist & Junior PA Requirements
- Some experience working as a receptionist in an office environment or FOH in luxury hospitality
- Microsoft Office skills and strong Outlook knowledge
- A self-starter, able to think ahead, and be adaptable
- Professional and discreet
- The successful Receptionist & Junior PA will need excellent attention to detail, with both written work and office aesthetics. A good eye to ensure high standards maintained throughout
- The successful candidate must be friendly and approachable with excellent communication both written and spoken
- Comfortable in down times as the office can be very quiet at times, but then also the ability to work under pressure and react quickly to requests and needs in a calm way
Receptionist & Junior PA employer: Marcilly Recruitment Ltd
Contact Detail:
Marcilly Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Junior PA
✨Tip Number 1
Familiarise yourself with the specific duties of a Receptionist & Junior PA. Understanding the nuances of both receptionist tasks and PA responsibilities will help you demonstrate your readiness for the role during any informal discussions or networking opportunities.
✨Tip Number 2
Network with professionals in the luxury hospitality and corporate sectors. Engaging with individuals who have experience in similar roles can provide valuable insights and potentially lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 3
Showcase your adaptability and proactive nature in conversations. Since the role requires someone who can handle both busy periods and quieter times, sharing examples of how you've successfully managed varying workloads in the past can set you apart from other candidates.
✨Tip Number 4
Research the company culture and values of the family office. Being able to articulate how your personal values align with theirs during interviews or networking events can demonstrate your genuine interest in the position and the organisation.
We think you need these skills to ace Receptionist & Junior PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles in reception or PA support. Emphasise skills like attention to detail, communication, and adaptability, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and professionalism. Mention your understanding of the role's demands and how your proactive nature makes you a perfect fit for the family office environment.
Highlight Relevant Skills: In your application, specifically mention your Microsoft Office proficiency and any experience with scheduling or coordinating services. This will demonstrate your readiness for the tasks outlined in the job description.
Show Enthusiasm for the Role: Express genuine interest in working for a high-net-worth family and your excitement about the unique challenges of the role. This can set you apart from other candidates who may not convey the same level of enthusiasm.
How to prepare for a job interview at Marcilly Recruitment Ltd
✨Show Your Warmth
As a Receptionist & Junior PA, your ability to create a welcoming atmosphere is crucial. Practice a friendly and professional greeting, and be prepared to showcase your interpersonal skills during the interview.
✨Demonstrate Proactivity
This role requires a self-starter who can think ahead. Be ready to discuss examples from your past experiences where you took initiative or solved problems without being prompted.
✨Highlight Attention to Detail
Attention to detail is key in this position. Prepare to provide specific instances where your meticulous nature has positively impacted your work, whether in office aesthetics or written communication.
✨Prepare for Varied Workloads
The job involves both busy periods and quiet times. Be ready to discuss how you manage your time effectively during slower periods while remaining adaptable and responsive when the pace picks up.
