At a Glance
- Tasks: Be the friendly face of a corporate family office and support high-level executives.
- Company: Join a prestigious family office in Mayfair with a warm, professional atmosphere.
- Benefits: Enjoy a competitive salary, pension, health insurance, and generous holiday allowance.
- Other info: Perfect for proactive self-starters who thrive in both quiet and busy environments.
- Why this job: Gain valuable experience in a dynamic role with opportunities to impress top executives.
- Qualifications: Previous receptionist experience and strong Microsoft Office skills are essential.
The predicted salary is between 30000 - 35000 £ per year.
Receptionist & Junior PA
Marcilly Recruitment's UHNW client is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. The family own the building with six floors, which also includes a couple of tenants. In addition to receptionist duties, the successful Receptionist & Junior PA will provide PA support to family members and high-level company executives when they are in London. This will be very full on when the family are in town. You will also assist the Office Manager of the building as and when necessary.
This role can be solitary as the family only use the office for about 12 weeks of the year. There are peaks and troughs, so it will suit a proactive, self-starter who is always happy to lend their support to any of the team members in London or internationally.
Salary: £30K-£40K DOE
Benefits: pension, discretionary bonus; 22 days holiday + bank holidays, BUPA health insurance
Hours: 08:30-18:00 Monday to Friday - flexibility to 5/5:30pm when family & Execs not in town
Location: Mayfair
Start date: ideally ASAP but happy to wait a notice period
Receptionist & Junior PA Responsibilities
- Make refreshments for visitors and the Chairman, CEO and Board and Exec team using ground floor meeting rooms when they are in the office
- Ad-hoc tasks such as printing and errands when required
- Assist the office manager and PAs on busy days
- Book and schedule trusted services such as Addison Lee, Belgrave's Chauffeurs etc
- Liaise with hotels and car services for visiting AGM members.
- Restaurant reservations and coordination
- Work with Office Manager on AGMs and Board Meeting coordination and catering, ordering and receiving food and drink deliveries.
- Cover for the Office Manager when required.
- Receiving post and distributing, handling couriers incoming and outgoing.
- Keeping a record of all pick-ups and arrivals
- Answer the main reception phone calls
- Receive visitors and contractors, keeping a log and providing access to common areas services when required
- Access control cards are tracked/ issued/ barred from reception and training on the system willbe provided
- Daily building patrol and inspection - checking cleaning standards and fire safety compliance are maintained
- Keep the reception area, meeting rooms, Chairman's office and entrance tidy at all times
Receptionist & Junior PA Requirements
- Some experience working as a receptionist in an office environment or FOH in luxury hospitality
- Microsoft Office skills and strong Outlook knowledge
- A self-starter, able to think ahead, and be adaptable
- Professional and discreet
- The successful Receptionist & Junior PA will need excellent attention to detail, with both written work and office aesthetics. A good eye to ensure high standards maintained throughout
- The successful candidate must be friendly and approachable with excellent communication both written and spoken
- Comfortable in down times as the office can be very quiet at times, but then also the ability to work under pressure and react quickly to requests and needs in a calm way
Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business administrative and operations support and private household recruitment in the UK, Europe and Middle East.
Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days, then sadly your application has been unsuccessful.
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Receptionist & Junior PA in City of London employer: Marcilly Recruitment Ltd
Join a dynamic team where your contributions as a Team Assistant will be valued and recognised. With a supportive work culture that prioritises employee growth, you will have access to training and development opportunities that empower you to advance your career. Located in a vibrant area, our company offers a competitive salary and a collaborative environment that fosters innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Junior PA in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a Receptionist & Junior PA role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Practice your pitch! When you get the chance to meet someone from the company or at a networking event, have a quick introduction ready that highlights your skills and why you’d be a great fit for the role. Keep it friendly and professional!
✨Tip Number 3
Stay proactive! If you see a job posting that excites you, apply through our website and follow up with a friendly email. Show them you’re genuinely interested and ready to jump in when the family is in town.
✨Tip Number 4
Be adaptable! The role can be quite varied, so during interviews, share examples of how you’ve handled different situations in the past. This will show you’re the self-starter they’re looking for, ready to tackle anything that comes your way!
We think you need these skills to ace Receptionist & Junior PA in City of London
Some tips for your application 🫡
Show Your Warmth:As a Receptionist & Junior PA, being warm and professional is key. Make sure your application reflects your friendly personality. Use a welcoming tone in your cover letter and let your enthusiasm shine through!
Tailor Your CV:We want to see how your experience aligns with the role. Highlight any previous receptionist or PA roles you've had, especially in luxury settings. Don’t forget to mention your Microsoft Office skills and any relevant achievements!
Be Proactive in Your Application:Since this role requires a self-starter attitude, show us that you can think ahead. In your application, mention specific examples of how you've taken initiative in past roles. We love seeing candidates who are ready to jump in and help out!
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Marcilly Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Junior PA. Familiarise yourself with tasks like managing refreshments, scheduling services, and liaising with high-level executives. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Professionalism
Since this role involves interacting with UHNW clients and executives, it's crucial to present yourself professionally. Dress smartly and maintain a warm, approachable demeanour throughout the interview. Practise your communication skills to ensure you come across as confident and articulate.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, such as busy periods or unexpected requests. Think of examples from your past experiences where you've demonstrated adaptability and proactivity. This will show that you're ready to tackle the challenges of the role.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the company culture, team dynamics, or the expectations for the role during peak times. This not only shows your interest but also helps you gauge if the environment is the right fit for you.
