At a Glance
- Tasks: Be the friendly face of a corporate family office and support high-level executives.
- Company: Join a prestigious family office in Mayfair with a warm, professional atmosphere.
- Benefits: Enjoy a competitive salary, pension, health insurance, and generous holiday allowance.
- Other info: Perfect for proactive self-starters who thrive in both quiet and busy environments.
- Why this job: Gain valuable experience in a dynamic role with opportunities to impress top executives.
- Qualifications: Previous receptionist experience and strong Microsoft Office skills are essential.
The predicted salary is between 30000 - 35000 £ per year.
Receptionist & Junior PA
Marcilly Recruitment's UHNW client is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. The family own the building with six floors, which also includes a couple of tenants. In addition to receptionist duties, the successful Receptionist & Junior PA will provide PA support to family members and high-level company executives when they are in London. This will be very full on when the family are in town. You will also assist the Office Manager of the building as and when necessary.
This role can be solitary as the family only use the office for about 12 weeks of the year. There are peaks and troughs, so it will suit a proactive, self-starter who is always happy to lend their support to any of the team members in London or internationally.
Salary: £30K-£40K DOE
Benefits: pension, discretionary bonus; 22 days holiday + bank holidays, BUPA health insurance
Hours: 08:30-18:00 Monday to Friday - flexibility to 5/5:30pm when family & Execs not in town
Location: Mayfair
Start date: ideally ASAP but happy to wait a notice period
Receptionist & Junior PA Responsibilities
- Make refreshments for visitors and the Chairman, CEO and Board and Exec team using ground floor meeting rooms when they are in the office
- Ad-hoc tasks such as printing and errands when required
- Assist the office manager and PAs on busy days
- Book and schedule trusted services such as Addison Lee, Belgrave's Chauffeurs etc
- Liaise with hotels and car services for visiting AGM members.
- Restaurant reservations and coordination
- Work with Office Manager on AGMs and Board Meeting coordination and catering, ordering and receiving food and drink deliveries.
- Cover for the Office Manager when required.
- Receiving post and distributing, handling couriers incoming and outgoing.
- Keeping a record of all pick-ups and arrivals
- Answer the main reception phone calls
- Receive visitors and contractors, keeping a log and providing access to common areas services when required
- Access control cards are tracked/ issued/ barred from reception and training on the system willbe provided
- Daily building patrol and inspection - checking cleaning standards and fire safety compliance are maintained
- Keep the reception area, meeting rooms, Chairman's office and entrance tidy at all times
Receptionist & Junior PA Requirements
- Some experience working as a receptionist in an office environment or FOH in luxury hospitality
- Microsoft Office skills and strong Outlook knowledge
- A self-starter, able to think ahead, and be adaptable
- Professional and discreet
- The successful Receptionist & Junior PA will need excellent attention to detail, with both written work and office aesthetics. A good eye to ensure high standards maintained throughout
- The successful candidate must be friendly and approachable with excellent communication both written and spoken
- Comfortable in down times as the office can be very quiet at times, but then also the ability to work under pressure and react quickly to requests and needs in a calm way
Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business administrative and operations support and private household recruitment in the UK, Europe and Middle East.
Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days, then sadly your application has been unsuccessful.
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Receptionist & Junior PA in City of London employer: Marcilly Recruitment Ltd
Join a dynamic team where your contributions as a Team Assistant will be valued and recognised. With a supportive work culture that prioritises employee growth, you will have access to training and development opportunities that empower you to advance your career. Located in a vibrant area, our company offers a competitive salary and a collaborative environment that fosters innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Junior PA in City of London
✨Get Involved in Industry Events
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We think you need these skills to ace Receptionist & Junior PA in City of London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Marcilly Recruitment Ltd.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Marcilly Recruitment Ltd. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Marcilly Recruitment Ltd
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Marcilly Recruitment Ltd, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Marcilly Recruitment Ltd, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Marcilly Recruitment Ltd could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Marcilly Recruitment Ltd as they’re likely seeking a candidate who can enhance their workplace culture.
