Family Office PA in London

Executive Assistant / PA for UHNW Family Office in Belgravia, London.

Role: Family Office PA

Location: Belgravia, London (office based 4 days per week, 1 day WFH, with some flex for more once settled)

Salary: £60,000 – £80,000 DOE

Benefits: generous annual discretionary bonus; medical insurance; enhanced pension; 25 days holiday; gifting and some travel

Hours: Monday to Friday, 09:00 – 18:00 (some flexibility on timings to suit schedules)

Start Date: ASAP – maximum 1 month notice period

Contract: Full-time, permanent

The successful Family Office PA must have experience working in an UHNW family office or with an UHNW entrepreneur.

Family Office PA Responsibilities:

• Support the Chief of Staff in managing the principal's diary, coordinating meetings and travel logistics across multiple businesses and family office interests.
• Help prepare briefing materials, meeting packs, and background research for the principal.
• Assist with inbox management, drafting routine correspondence, and tracking responses.
• Manage a heavy, constant flow of communication from the principal, creating trackers and keeping all work streams up to date.
• Coordinate logistics for meetings, both business and personal, including board meetings, investor calls, and business reviews.
• Plan, research and manage complex travel, both private charter and commercial, visas, accommodation, detailed itineraries.
• Provide proactive administrative support across constantly shifting priorities.
• High-level event management and hospitality, from inception through to completion.
• Track actions, deadlines, and follow-ups across the principal's portfolio, flagging and actioning items as needed.
• Liaise with internal teams and external stakeholders to ensure smooth coordination and timely communication.
• Assist with preparation and follow-up for key meetings.
• Support special projects as required.
• Liaise with the art team and maintain strict records and logistics.
• Support the family office team with high-value asset management.
• Manage expenses, budgets, and financial tracking.
• Support the principal with anything and everything as required on the personal side to ensure his private life runs smoothly.
• Work with the wider team to prepare properties ahead of the principal’s arrival.
• Manage all health and wellness, medical and lifestyle appointments.
• Act as a true right hand to the Chief of Staff.
• Handle all information with absolute discretion and professionalism.

The Ideal Family Office PA Candidate:

• A mid-level Executive Assistant / Private PA who has worked in a genuinely fast-paced environment managing busy workloads with constantly changing priorities.
• The ideal Executive Assistant does not need to have worked as an EA before as long as they have transferrable administrative and operational skills like events, luxury travel or concierge.
• Must have at least 3-4 years working in an office environment with strong MS skills and a good grasp of systems and processes.
• Highly organised, with the ability to stay on top of multiple work streams without letting anything drop.
• Comfortable and happy with detailed, day-to-day administration as well as more exciting project work.
• Adaptable and not tied to a rigid job description — this Executive Assistant role rewards initiative.
• Discreet, professional, and understands the demands of working at this level.
• Comfortable with reasonable out-of-hours communication (largely via WhatsApp) and able to judge what can wait until morning.

Essential Family Office PA Requirements:

• Proven experience in a fast-paced, high-pressure environment.
• Exceptional organisational and tracking skills.
• Impeccable discretion and professionalism.
• Right to work in the UK.
• Available within a maximum 1 month notice period.
• Warm, outgoing and personable individual who is positive in stressful situations.
• A creative problem solver and someone comfortable using their initiative.

This is a truly exceptional opportunity for an Executive Assistant / Private PA to learn from an outstanding Chief of Staff and build a long-term career within a dynamic private office.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days then sadly your application has been unsuccessful.