Private PA Job Description
Marcilly Recruitment is delighted to be working with an HNW family who is seeking a highly capable Private PA to support their busy household and lifestyle. This is a superb opportunity to work closely with a family who value professionalism, precision, and discretion, whilst being part of a collaborative, high-performing team.
The successful candidate will have proven experience as a Private PA within a HNW or VIP household, with exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities calmly and efficiently. You will be trusted to work autonomously, anticipate needs, and deliver consistently at a high standard.
The household runs smoothly but at pace, with three very busy children (two nannies), regular travel commitments, and staffed London residence. You will oversee household staff and operations, ensuring everything runs seamlessly whilst also supporting the family’s day-to-day schedule – which is forever changing – and their wider projects.
This role will be based between their buzzy offices in Soho and the private household, working closely with their operations and administrative team. It is a fantastic working environment with a collaborative team who all get on really well, and they are a lovely family to support. The successful Private PA must be super warm and personable with no ego, someone who is hungry, proactive and fun to be around. They require a Private PA who enjoys working as part of a professional team while being equally comfortable managing tasks independently within the household.
Salary: £60,000 – £70,000 DOE
Benefits: Generous bonus scheme; private health and dental care; pension; global travel insurance; subsidised gym membership' 25 days holiday
Start date:1 months' notice max
Location: London-based (split between household and office)
Hours: 09:00 – 18:00, with flexibility for evenings, weekends, and occasional holiday support as required
This is an exceptional role for someone who thrives in a fast-paced environment, enjoys managing a wide range of responsibilities, and takes pride in creating order and efficiency in a principal’s private and family life.
Private PA Responsibilities
- Family diary and travel management: Oversee a busy family calendar, book private and commercial travel, cars/logistics, hotels and resorts; produce detailed itineraries and manage last-minute changes.
- Social calendar management: Arrange restaurant reservations, cultural outings, and personal appointments in London and abroad, staying up to date with the best dining and event options available.
- School schedules: Coordinate children’s school timetables, extracurricular activities, and liaise with nannies, tutors, and teachers.
- Household staff management: Oversee rotas, leave tracking, performance reviews, payroll, and recruitment of new staff when required.
- Household operations: Manage suppliers, contractors, and maintenance issues, ensuring the property is maintained to the highest standard.
- Event planning: Organise private events and parties, including children’s birthdays, handling invitations, RSVPs and logistics.
- Support for extended family: Assist the principal’s extended family when visiting London with travel, appointments, and other arrangements.
- Errands and personal shopping: Source gifts, manage purchases, and ensure household items are well stocked.
- Ad hoc projects: Carry out research, sourcing, and assist with personal and household projects as needed.
Private PA Skills & Experience Required
- Proven Private PA experience within a HNW or VIP household
- Excellent diary management and organisational skills
- Outstanding attention to detail and ability to prioritise under pressure
- UK-based experience and strong knowledge of London
- Passion for food, restaurants, and international dining scenes (a network of contacts is a plus)
- Fluent in English with excellent spelling and grammar
- Flexible and willing to provide support outside traditional hours
- Discreet, proactive, and able to communicate confidently with principals, staff, and external stakeholders
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Private PA in City of London employer: Marcilly Recruitment Ltd
Join a prestigious UHNW family in Chelsea, London, where you will enjoy the autonomy of crafting seasonal, healthy menus in a supportive and fully staffed environment. With flexible hours and the added benefit of live-out accommodation, this role not only promotes work-life balance but also offers opportunities for personal growth and culinary creativity. Experience a rewarding career that values your expertise while allowing you to thrive in a vibrant community.
