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- Tasks: Support the CIO and IT team with admin tasks, meetings, and reports.
- Company: Join a dynamic tech-focused company in a fast-paced environment.
- Benefits: Enjoy remote work flexibility with occasional onsite meetings.
- Why this job: Gain valuable experience supporting executives while developing your skills.
- Qualifications: Expert in Microsoft Office; strong communication and organisational skills required.
- Other info: Must be local to MA, NH, or RI; ideal for self-motivated learners.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a dynamic Executive Assistant with a high level of professionalism, organizational skills, and desire to work in a fast-paced, performance-driven environment. This person will provide primary administrative support and coordination for the Chief Information Officer (CIO) and IT Executive Leadership team.
Position Overview: This is a 12+ month contract position, working remotely with occasional onsite presence required (1-2 days per month). The work schedule is Monday through Friday, 9:00 AM to 5:00 PM.
Key Responsibilities:
- Provide proactive executive-level administrative support, anticipating needs before being asked.
- Complete projects and special assignments by establishing objectives, determining priorities, and managing multiple stakeholders.
- Conduct research, collect and analyze data to prepare executive reports and presentations.
- Create and maintain complex charts, graphs, and data visualizations.
- Coordinate executive meetings including agenda preparation, correspondence, presentations, and all follow-up activities.
- Provide calendar management support for C-level executives.
- Attend meetings to record decisions and action items, manage meeting materials.
- Send friendly reminders for overdue action items and manage follow-ups.
- Coordinate off-site executive meetings and events as necessary.
- Manage office supply ordering and facility-related requests.
- Handle confidential documents and correspondence with discretion.
- Provide courteous and efficient support to all IT team members.
Required Qualifications:
- Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio).
- Advanced PowerPoint skills for executive-level presentations.
- Strong Visio skills for creating process flows and organizational charts.
- Excellent written and verbal communication skills.
- Proven ability to work independently with minimal supervision.
- Experience supporting C-level executives in a fast-paced environment.
- Strong organizational and planning skills with attention to detail.
- Ability to multitask and prioritize competing deadlines.
- "Can do" attitude with demonstrated initiative and proactive approach.
- Soft interpersonal skills suitable for executive team interaction.
- General understanding of IT technology/processes.
Ideal Candidate:
We are looking for someone who is confident, flexible, responsive, and eager to learn. The successful candidate will be mature, goal-driven, and highly adaptable to change. Must be self-motivated with exceptional communication skills and the ability to maintain a professional culture while building positive relationships across all levels of the organization.
Remote Work Requirements:
- Dedicated, distraction-free workspace.
- Reliable high-speed internet connection.
- Ability to maintain professional environment during virtual meetings.
Executive Assistant to CIO employer: Marchon Partners
Contact Detail:
Marchon Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CIO
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite, PowerPoint, and Visio. Consider taking online courses or tutorials to sharpen your skills, as this will demonstrate your commitment and readiness for the role.
✨Tip Number 2
Network with professionals in the IT sector, particularly those who work in executive support roles. Attend local meetups or online webinars to connect with individuals who can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience in managing multiple stakeholders and prioritising tasks in a fast-paced environment. Have specific examples ready that showcase your organisational skills and ability to anticipate needs, as these are crucial for the Executive Assistant role.
✨Tip Number 4
Since the position requires occasional onsite presence, ensure you have a reliable plan for commuting to the office when needed. Being able to articulate your flexibility and readiness to adapt to in-person meetings can set you apart from other candidates.
We think you need these skills to ace Executive Assistant to CIO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in providing executive-level support, particularly for C-level executives. Emphasise your organisational skills and any relevant software proficiency, especially in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple tasks. Mention specific examples of how you've successfully supported executives in the past and your familiarity with IT processes.
Highlight Relevant Skills: In your application, clearly outline your advanced skills in PowerPoint and Visio, as well as your excellent communication abilities. Use bullet points to make these stand out and ensure they align with the job requirements.
Show Enthusiasm for the Role: Convey your eagerness to learn and adapt in a fast-paced environment. Mention your 'can do' attitude and how you can contribute positively to the executive team, which will resonate well with the hiring managers.
How to prepare for a job interview at Marchon Partners
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised projects or managed competing deadlines in the past. This will demonstrate your capability to handle the fast-paced environment they are looking for.
✨Demonstrate Proactive Thinking
The job requires anticipating needs before being asked. Think of instances where you took initiative without being prompted. Share these experiences during the interview to highlight your proactive approach.
✨Familiarise Yourself with Microsoft Office Suite
Since expert-level proficiency in Microsoft Office is a must, brush up on your skills, especially in PowerPoint and Visio. Be ready to discuss specific projects where you used these tools effectively, as this will show your technical competence.
✨Prepare for Communication Scenarios
Excellent written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely. You might also want to prepare for potential role-play scenarios where you need to communicate with C-level executives or manage meeting materials.
