School Office Administrator Vacancy in Westminster - Competitive Salary!

A well-established and welcoming independent school in Westminster is seeking a highly organised and proactive Office Administrator to join its administrative team. This is a varied and rewarding role, combining front-of-house reception duties with wider administrative responsibilities to support the smooth day-to-day running of the school.

Working closely with the Office Manager and wider staff team, the successful candidate will play a key role in ensuring excellent communication with parents, staff, and visitors, while maintaining high standards of organisation, safeguarding, and professionalism.

• Manage the main school reception, acting as the first point of contact for visitors, parents, and pupils.
• Answer telephone and email enquiries in a professional and timely manner.
• Coordinate incoming and outgoing post and general communications.
• Monitor pupil attendance, update school systems, and follow up on absences.
• Ensure safeguarding procedures are followed, including visitor sign-in and site security.
• Support the Office Manager and wider team with general administrative tasks.
• Maintain accurate pupil records using school systems (e.g. SIMS, ParentMail, Arbor).
• Assist with school communications, including parent correspondence.
• Support the organisation of internal events and school activities.
• Manage registers, attendance reporting, and daily administrative processes.
• Provide first aid support where required and maintain accurate records.
• Manage pupil medication and communicate with parents regarding welfare needs.
• Support the onboarding of new pupils, including admissions processes and data management.
• Liaise with parents and external agencies regarding pupil information and transitions.
• Maintain accurate and up-to-date records for safeguarding, medical, and attendance purposes.
• Assist with after-school clubs and extracurricular administration.
• Support school-wide processes such as census returns and data updates.
• Contribute to the wider life of the school and attend relevant training and development.

• Previous experience in an administrative or receptionist role (ideally within a school setting).
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proactive, flexible, and able to manage a varied workload.
• Confident ICT skills, including Microsoft Office.

• Experience using school systems such as SIMS, Arbor or ParentMail.
• Understanding of school administration processes and safeguarding procedures.
• Experience working in a fast-paced educational environment.

• A positive, approachable, and professional manner.
• Strong team player with a willingness to support colleagues.
• Ability to build strong relationships with parents, pupils, and staff.
• Commitment to contributing to the wider life and ethos of the school.

Monday to Friday (shift pattern between 08:00–18:00) Term time only, including attendance on designated inset days.

If this sounds like the right role for you, please submit your CV below.