At a Glance
- Tasks: Support daily operations, manage data, and ensure smooth communication in a dynamic academy.
- Company: Join a pioneering academy in Stevenage, known for innovation and excellence.
- Benefits: Enjoy competitive salary, professional development, and a supportive work environment.
- Other info: Work-life balance and career growth opportunities in a vibrant town.
- Why this job: Make a real impact on the school community while developing your administrative skills.
- Qualifications: Experience in administration, strong ICT skills, and excellent communication abilities.
The predicted salary is between 24000 - 28000 £ per year.
The Opportunity
Stevenage is a pioneering town of technological and scientific innovation, globally recognized as a premier hub for the UK’s aerospace engineering, pharmaceutical research, and biotechnology industries. We are seeking a highly organized, detail-oriented Administrative Assistant to join a dynamic academy. In this vital operational role, you will act as a central engine of the school's daily operations, ensuring that communication flows flawlessly, data is managed with absolute precision, and the administrative infrastructure robustly supports our teaching faculty and leadership team.
The School
Operating as an independent academy within a forward-thinking multi-academy trust, our school combines innovative educational practice with robust operational support. We benefit from centralized administrative networks, freeing our frontline staff to focus entirely on maintaining an exceptional operational environment. We implement explicit, highly consistent, school-wide behaviour routines that keep our campus quiet, respectful, and orderly. This structured environment ensures that our main office remains a calm and highly productive workspace where support staff are valued, respected, and fully integrated into the school's long-term success.
The Administrative Team & Operational Culture
You will join a highly successful, collaborative, and warm Main Office team where efficiency, professional discretion, and meticulous accuracy are celebrated. The department operates within a contemporary, well-resourced administrative hub equipped with modern school information management systems (MIS) and advanced digital communication tools. Our office structure explicitly prioritizes a streamlined workflow, ensuring that daily tasks are distributed equitably and administrative bottlenecks are minimized. Staff benefit from shared operational protocols and standard operating procedures, allowing the team to deliver exceptional service to parents, visitors, and staff while maintaining a sustainable individual workload.
Core Responsibilities
- Front-of-House Excellence: Acting as a professional first point of contact for the school, welcoming visitors, managing incoming telephone inquiries, and directing traffic with warmth and clarity.
- Data & Systems Management: Utilizing the school's internal Management Information System (MIS) to maintain accurate, up-to-date records for student attendance, admissions, or general profiling.
- Written Communication: Drafting, formatting, and proofreading high-quality correspondence, newsletters, and operational documents for parents, governors, and external stakeholders with absolute grammatical precision.
- Reprographics & Resource Support: Managing the centralized filing systems, sorting mail, and assisting with the printing and collation of vital academic and resource packs for teaching staff.
- Operational Compliance: Assisting the School Business Manager with essential administrative compliance checks, safeguarding sign-ins, and maintaining a highly organized office environment.
The Successful Candidate
We are looking for a proactive, highly capable professional who loves organization and possesses the communication skills to thrive in a fast-paced environment. Your profile should include:
- Proven Administrative Experience: Strong previous experience working in a busy office or administrative environment, preferably within an educational setting (though corporate backgrounds with transferable skills are highly valued).
- Technical Proficiency: Exceptional ICT skills, including advanced familiarity with Microsoft Office (Word, Excel) and a clear capacity to quickly master school-specific software and database systems.
- Exceptional Interpersonal Skills: A calm, professional, and empathetic demeanour when communicating with students, parents, staff, and external multi-agency partners.
- Meticulous Eye for Detail: The ability to prioritize a varied workload independently, multi-task effectively under tight deadlines, and maintain strict confidentiality at all times.
Why Join Our Support Staff?
- The distinct satisfaction of working within an academy setting where your daily operational input directly impacts the safety, smooth running, and atmosphere of the whole school community.
- Comprehensive internal induction and continuous professional development (CPD) focusing on specialized school administrative systems, safeguarding protocols, and operational management.
- The exceptional lifestyle benefits of living and working in Stevenage—offering a superb blend of modern town amenities, highly affordable housing, historic old-town charm, and unrivalled rail connectivity straight into central London and Cambridge.
- A supportive, forward-thinking business and leadership team that actively respects support staff workload, provides clear holiday structures, and values a healthy work-life balance.
How to Apply
Please submit your current CV to begin the application process.
Administrative Assistant | Academy | Stevenage employer: Marchant Recruitment
Join our dynamic academy in Stevenage, a town renowned for its technological and scientific innovation, where your role as an Administrative Assistant will be pivotal in ensuring smooth daily operations. We offer a collaborative work culture that values efficiency and professional growth, alongside comprehensive training and a supportive leadership team that prioritises work-life balance. Enjoy the benefits of living in a vibrant community with excellent transport links to London and Cambridge, making this an ideal place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant | Academy | Stevenage
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the academy on LinkedIn. A friendly chat can give us insider info about the school culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the academy's values and recent achievements. We want to show that we’re not just interested in the role, but also in being part of their mission.
✨Tip Number 3
Practice common interview questions with a friend. We need to nail our responses, especially around our organisational skills and how we handle busy environments—just like the one at the academy!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’d be a perfect fit!
We think you need these skills to ace Administrative Assistant | Academy | Stevenage
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant ICT skills, as these are key for us at StudySmarter.
Showcase Your Communication Skills:Since written communication is a big part of this role, include examples of your previous work where you’ve drafted or proofread documents. This will show us you have the attention to detail we’re looking for!
Be Professional and Personable:Remember, you’ll be the first point of contact for visitors. Use a friendly tone in your application to reflect your interpersonal skills. We want to see that you can balance professionalism with warmth.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at our academy.
How to prepare for a job interview at Marchant Recruitment
✨Know the Academy Inside Out
Before your interview, take some time to research the academy's mission, values, and recent achievements. Understanding their operational culture will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Administrative Assistant, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or streamlined processes. Be ready to discuss how you prioritise workloads and maintain accuracy under pressure.
✨Master the Tech
Familiarise yourself with common Management Information Systems (MIS) and Microsoft Office tools, especially Word and Excel. If you have experience with specific software used in educational settings, mention it! This will demonstrate your technical proficiency and readiness to hit the ground running.
✨Practice Your Communication Style
Since you'll be the first point of contact for visitors and parents, practice articulating your thoughts clearly and professionally. Role-play common scenarios you might encounter, like handling inquiries or drafting correspondence, to showcase your exceptional interpersonal skills during the interview.
