At a Glance
- Tasks: Support school operations by managing records, communications, and logistics.
- Company: Foundation School in Reading with a collaborative and supportive environment.
- Benefits: Gain valuable experience in a stable, local authority-maintained school.
- Other info: Located in a tech hub with excellent transport links and career growth opportunities.
- Why this job: Join a dynamic team and make a real difference in students' lives.
- Qualifications: Previous administrative experience and strong Microsoft Office skills required.
The predicted salary is between 24000 - 28000 £ per year.
We require a highly organized, proactive, and meticulous administrative specialist to support our central school operations team. The role involves managing day-to-day office logistics, executing data management tasks across internal school systems, and providing efficient clerical support to faculty teams and senior leadership.
KEY TASKS & DAILY OPERATIONS
- Information Systems Management: Maintain and update student records, attendance data, and contact logs on the internal Management Information System (MIS), ensuring absolute accuracy and compliance with data protection policies.
- Communications & Copywriting: Draft, format, and distribute school-wide newsletters, parental letters, and email notifications, ensuring all external communications are professional, clear, and issued on schedule.
- Reprographics & Faculty Support: Coordinate large-scale printing, resource collation, and laminating projects for teaching staff, ensuring classrooms are fully equipped with required physical learning materials ahead of lessons.
- Admissions & Event Support: Assist the operational team with the administration of student admissions, options processing, and the coordination of logistics for parents' evenings, open days, and school trips.
- Inventory & Supplies Procurement: Monitor stock levels of essential office stationery, first aid supplies, and staff room resources, raising purchase orders and checking incoming deliveries against invoices.
ENVIRONMENT & STRUCTURE
- Foundation Framework: Operating as a stable, local authority-maintained Foundation School, our governing body holds direct responsibility for the school's running, maintaining a strong sense of institutional autonomy and a deeply collaborative local identity.
- Behaviour Systems: The campus implements highly consistent, school-wide behaviour routines that maintain a quiet, respectful, and orderly atmosphere, ensuring the central administrative suite remains a calm, productive, and focused workspace.
PROFILE REQUIREMENTS
- Experience: Proven administrative or clerical experience within a busy office environment, with school office experience highly valued alongside transferable corporate or commercial administration skills.
- Technical Skills: Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook) and a demonstrated capability to rapidly adapt to bespoke data management platforms and entry systems.
- Organizational Aptitude: Exceptional time-management skills, a sharp eye for detail, and the ability to prioritize a varied workload under pressure while maintaining a welcoming, professional demeanour.
REGIONAL CONTEXT
- Tech & Innovation Hub: Located in Reading, the school is situated in one of the UK’s premier technology and commercial corridors, benefiting from a thriving local economy and significant regional infrastructure investment.
- Connectivity: The location offers premier transport links, situated close to the M4 corridor with rapid, direct rail connections via Great Western Railway and the Elizabeth Line, linking seamlessly across the Thames Valley and into central London.
APPLICATION INTAKE
Please submit your current CV to begin the application process.
Administrative Assistant | Foundation School | Reading employer: Marchant Recruitment
As a Foundation School in Reading, we pride ourselves on fostering a collaborative and supportive work environment that values each team member's contributions. Our commitment to employee growth is evident through ongoing professional development opportunities, while our prime location within a thriving tech hub ensures easy access to excellent transport links and a vibrant community. Join us to be part of a dedicated team that prioritises excellence in education and administrative support.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant | Foundation School | Reading
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the Foundation School on LinkedIn. A friendly chat can give us insider info about the role and help you stand out when applying.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Brush up on Microsoft Office applications and any specific software mentioned in the job description. We want to see that you're ready to hit the ground running with data management tasks.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administrative Assistant | Foundation School | Reading
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience in managing office logistics and data management, as well as any school-specific skills that align with what we’re looking for.
Show Off Your Skills:Don’t forget to showcase your technical skills! We want to see your proficiency in Microsoft Office and any other data management platforms you’ve used. Be specific about your capabilities and how they relate to the tasks mentioned in the job description.
Keep It Professional:When drafting your application, maintain a professional tone throughout. This includes formatting your documents neatly and ensuring there are no typos or grammatical errors. Remember, clear communication is key!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and allows you to keep track of your application status easily.
How to prepare for a job interview at Marchant Recruitment
✨Know Your Stuff
Before the interview, make sure you’re familiar with the school’s operations and values. Research their approach to administrative tasks and how they manage communications. This will show that you’re genuinely interested in the role and understand what it entails.
✨Showcase Your Skills
Be ready to discuss your experience with Microsoft Office and any data management systems you’ve used. Prepare specific examples of how you’ve successfully managed office logistics or supported a team in previous roles. This will highlight your technical skills and organisational aptitude.
✨Demonstrate Your Organisational Skills
During the interview, share strategies you use to stay organised and manage your time effectively. You might mention tools or methods you employ to prioritise tasks, especially in a busy environment. This will reassure them that you can handle the varied workload.
✨Ask Thoughtful Questions
Prepare some questions about the school’s administrative processes or how they handle communication with parents and staff. This not only shows your interest but also gives you insight into their operations, helping you determine if it’s the right fit for you.
