Premises Manager - Independent Secondary School - Westminster in London

Premises Manager - Independent Secondary School - Westminster

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Dependent on experience

Premises Manager

Are you an experienced premises or facilities professional who takes pride in maintaining a safe, secure and well-organised school environment? An established Independent Secondary School in Westminster is looking for a proactive and practical Premises Manager to take responsibility for the day-to-day management of its buildings, grounds and facilities.

This is a full-time, permanent position offering the opportunity to become a key member of the school's operational team. The successful candidate will work closely with the Senior Leadership Team and School Business Manager, ensuring the school site is maintained to a high standard and remains a safe, welcoming and fully functioning environment for students, staff and visitors.

The role will be varied and hands-on. You will take responsibility for planned and reactive maintenance, site security, contractor management, health and safety checks, compliance records and general facilities management. You will need to be comfortable identifying issues independently, deciding what action is required and ensuring problems are resolved efficiently.

You will regularly inspect the school's buildings and external areas, identifying maintenance requirements before they become significant issues. Where specialist work is required, you will liaise with approved contractors, arrange access, monitor progress and ensure completed work meets the school's expectations.

The role will also involve managing the practical arrangements around the school day. This includes ensuring the site is opened and secured appropriately, monitoring access points, managing keys and supporting the preparation of facilities for assemblies, examinations, meetings, performances, parents' evenings and other school activities.

Premises Manager - School Information

This is a well-established Independent Secondary School in Westminster with a strong commitment to academic achievement, student wellbeing and providing students with a high-quality educational experience.

The school has developed a positive and professional environment in which students are encouraged to work hard, take responsibility for their learning and make the most of the opportunities available to them.

The school offers a broad and balanced curriculum, supported by extensive extracurricular and enrichment opportunities. Students benefit from specialist facilities and a well-maintained site that supports both academic and wider school activities.

Staff work collaboratively across academic, pastoral, administrative and operational teams. The school recognises that the quality of its buildings and facilities has a direct impact on the experience of students and staff, making the Premises Manager an important member of the wider school community.

You will work closely with senior leaders and colleagues across the school, ensuring premises matters are dealt with promptly and professionally.

Premises Manager - Responsibilities

The successful candidate will take responsibility for a broad range of premises and facilities duties, including:

• Managing the day-to-day operation of the school site

• Completing regular inspections of buildings and external areas

• Identifying maintenance requirements and arranging appropriate action

• Coordinating planned preventative maintenance

• Responding to reactive maintenance issues

• Managing contractors and external maintenance providers

• Arranging contractor visits and controlling site access

• Checking that contractors comply with school procedures

• Monitoring completed maintenance work

• Maintaining accurate premises and maintenance records

• Supporting health and safety procedures across the site

• Monitoring fire safety arrangements and relevant equipment

• Supporting emergency procedures and evacuation arrangements

• Managing keys, access arrangements and security systems

• Supporting the opening and closing of the school

• Monitoring alarms, gates, doors and other security measures

• Managing deliveries and ensuring appropriate access

• Preparing rooms and facilities for examinations and events

• Assisting with furniture and equipment moves

• Monitoring the condition of outdoor areas

• Reporting significant issues to senior leadership

• Obtaining quotations for maintenance work where required

• Supporting premises-related budgets and expenditure

• Contributing to site improvement and refurbishment projects

You will be expected to maintain clear records and ensure that important checks, servicing and maintenance requirements are not overlooked.

Health and Safety

Health and safety will be a significant part of the position. The successful candidate will need to understand the importance of identifying risks and taking appropriate action to protect students, staff and visitors.

You will support the school in maintaining appropriate records relating to inspections, servicing and maintenance and will ensure issues are escalated appropriately.

The Premises Manager will also work with contractors and senior staff to ensure that maintenance and improvement projects are carried out safely and with minimal disruption to teaching and learning.

You will need to be confident responding to unexpected issues. Whether it is a maintenance problem, a security concern or an issue affecting a classroom or communal area, the school needs someone who can remain calm, assess the situation and take appropriate action.

Premises Manager - Experience and Qualifications

The school is looking for a candidate with:

• Previous experience as a Premises Manager, Facilities Manager, Site Manager or similar

• Experience managing a busy building or complex site

• Strong practical maintenance knowledge

• Experience coordinating contractors

• Good understanding of health and safety requirements

• Strong organisational and prioritisation skills

• Ability to maintain accurate records

• Good communication and interpersonal skills

• Ability to work independently and use initiative

• Reliable and flexible approach

• Professional attitude

• Commitment to maintaining a safe environment

A relevant qualification in facilities management, health and safety, building services or a trade would be advantageous.

Previous experience within an education environment would be beneficial, although candidates with strong facilities experience from other sectors will be considered.

The Working Environment

This is not a purely administrative facilities position. The successful candidate will be visible around the school and will be expected to take a practical approach to managing the site.

You will work with a wide range of people every day, including students, teachers, support staff, senior leaders, contractors, parents and visitors. A professional and approachable manner is therefore essential.

The role offers considerable variety. One day may involve coordinating planned maintenance and completing safety checks, while another could involve preparing facilities for a major school event or responding to an unexpected site issue.

The school is looking for someone who takes ownership, pays attention to detail and genuinely cares about maintaining a high-quality environment.

Salary

The salary for this Premises Manager position will be dependent on experience.

Application

Please send your CV for this Premises Manager position as soon as possible.