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For Companies At a Glance
- Tasks: Support daily school operations and manage front-of-house duties with warmth and professionalism.
- Company: A high-performing secondary school in West London, known for academic excellence and supportive culture.
- Benefits: Training opportunities, career progression, modern facilities, and free on-site parking.
- Why this job: Be at the heart of a vibrant school community and make a real difference.
- Qualifications: Experience in administration, strong communication skills, and a positive team player attitude.
- Other info: Join a friendly admin team and thrive in a dynamic, multi-tasking environment.
The predicted salary is between 24000 - 36000 £ per year.
A large and high-performing 11–18 secondary school in West London is seeking a proactive, personable and detail-oriented Admin Assistant to join its busy and professional administrative services team from January 2026.
About the Role
- Managing front-of-house duties, responding to emails, phone calls and visitor enquiries with warmth and professionalism.
- Maintaining accurate student and staff records, including updating the school MIS and preparing documents for pastoral and safeguarding teams.
- Supporting the monitoring of student attendance and punctuality, liaising with year teams and parents where required.
- Preparing letters, reports, spreadsheets and documentation for staff across various departments.
- Assisting with the coordination of events such as parents’ evenings, induction days, staff briefings and whole-school activities.
- Providing administrative support to curriculum and pastoral teams, ensuring timely communication and accurate information flow.
- Helping maintain efficient office systems, filing, data organisation and compliance documentation.
- Acting as a reliable point of contact for staff queries and contributing to a positive and well-organised office environment.
This is a varied, fast-paced role ideally suited to someone who enjoys being at the centre of a busy school community and thrives in a multi-tasking environment.
About the School
The school is widely recognised for its strong academic outcomes, excellent pastoral care and highly supportive staff culture. Set within modern facilities and run by a forward-thinking leadership team, the school prides itself on its efficient administrative systems, clear communication structures and emphasis on staff wellbeing. Administrators are valued members of the wider school team and play an essential role in maintaining high standards across the school.
About You
- Prior experience in school administration or a busy office environment (training can be provided for school-specific systems).
- Confident using Microsoft Office, spreadsheets and data systems, with strong written and verbal communication skills.
- Highly organised, calm under pressure and able to manage multiple tasks simultaneously.
- Professional, warm, discreet and able to handle sensitive information with confidentiality.
- A team player with a positive attitude and strong attention to detail.
Why Join?
- Supportive and friendly admin team with excellent leadership.
- Opportunities for training, development and career progression within school operations.
- Modern facilities, clear systems and efficient processes.
- Excellent transport links and free on-site parking.
- A welcoming environment where your contribution will be valued and recognised.
Admin Assistant – West London in Hounslow employer: Marchant Recruitment
Contact Detail:
Marchant Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant – West London in Hounslow
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the school on LinkedIn. A friendly chat can give us insider info about the culture and what they really value in an Admin Assistant.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with their needs, especially around organisation and communication. We want to show them we’re the perfect fit!
✨Tip Number 3
Dress the part! First impressions matter, so make sure we look professional and approachable. A smart outfit can help us feel more confident when we walk into that interview room.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a great way to express our appreciation and reiterate our enthusiasm for the role. Plus, it keeps us fresh in their minds!
We think you need these skills to ace Admin Assistant – West London in Hounslow
Some tips for your application 🫡
Be Yourself: When writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to show your enthusiasm for the role and the school community.
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the job description. We’re looking for someone who can manage multiple tasks and support our team, so give us examples that showcase your organisational skills!
Keep It Professional: While we love a friendly tone, remember to keep your application professional. Use clear language, check your spelling and grammar, and ensure your formatting is neat. First impressions count!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Marchant Recruitment
✨Know the School Inside Out
Before your interview, take some time to research the school’s values, mission, and recent achievements. Understanding their culture and what they stand for will help you tailor your responses and show that you're genuinely interested in being part of their community.
✨Showcase Your Organisational Skills
As an Admin Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office systems. This will demonstrate your ability to thrive in a busy environment and handle the responsibilities of the role.
✨Practice Your Communication Style
Since you'll be the first point of contact for visitors and staff, practice speaking clearly and warmly. Role-play common scenarios, like answering phone calls or responding to emails, to showcase your professionalism and friendly approach during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, training opportunities, and how success is measured in the role. This shows your enthusiasm and helps you gauge if the school is the right fit for you.
