At a Glance
- Tasks: Be the heartbeat of our primary academy, managing attendance and supporting staff.
- Company: Join a vibrant primary academy in historic Gloucester with a supportive community.
- Benefits: Enjoy a term-time schedule, professional development, and a healthy work-life balance.
- Other info: Work in a fast-paced office with opportunities for growth and learning.
- Why this job: Make a real difference in students' lives while thriving in a dynamic environment.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 22000 - 26000 € per year.
The Opportunity
Gloucester is a city that balances its rich Roman and medieval history with a rapidly developing modern infrastructure. We are seeking a dedicated and organized School Administrator to join the front-office team of a vibrant primary academy. In this role, you are the "engine room" of the school—the first point of contact for parents and the essential support system that allows our teaching staff to focus on what they do best: educating our children.
The Role & Department
You will work as part of a close-knit administrative team, reporting directly to the School Business Manager. The school office is a fast-paced environment where priorities can shift in a moment; you will need to balance scheduled data tasks with the immediate needs of pupils, parents, and visitors. This role is ideal for someone who thrives on variety, from managing school attendance records to coordinating the logistics of a school trip. We pride ourselves on a "open-door" culture, where the administration team plays a central role in the pastoral care of our school community.
Core Responsibilities
- Front-of-House Excellence: Welcoming visitors, managing a busy switchboard, and acting as a professional ambassador for the school when dealing with parental inquiries.
- Attendance Management: Monitoring daily attendance, contacting parents regarding unexplained absences, and producing weekly reports for the Senior Leadership Team using the school’s MIS (Management Information System).
- Pupil Data & Records: Maintaining accurate electronic and paper student files, ensuring all information—from medical alerts to emergency contacts—is strictly up-to-date and GDPR compliant.
- Financial Support: Assisting with the processing of school dinner payments, uniform orders, and managing the "ParentPay" system or similar digital payment platforms.
- General Administration: Managing incoming/outgoing post, drafting school newsletters, and providing clerical support to the Headteacher as required.
The Successful Candidate
We are looking for a highly organized individual with a warm and professional manner. Requirements include:
- Administrative Experience: Previous experience in a school office or a high-volume administrative environment is highly desirable.
- Technical Proficiency: Strong skills in Microsoft Office (Word and Excel) and, ideally, experience with school software such as SIMS, Arbor, or Bromcom.
- Communication Skills: The ability to communicate clearly and empathetically with children, parents, and external agencies (such as social services or health professionals).
- Multi-tasking: A calm demeanour under pressure and the ability to manage competing deadlines with a high degree of accuracy.
Why Join Us?
- A role that offers genuine variety and the chance to be a key figure in a supportive, community-focused school.
- Access to ongoing professional development, including training in safeguarding, data protection, and advanced school management systems.
- The opportunity to work in a historic cathedral city that offers excellent amenities and strong transport links across Gloucestershire and the South West.
- A term-time-only schedule that provides a healthy work-life balance while contributing to the local community.
How to Apply
Please submit your current CV to begin the application process for this School Administrator position.
School Administrator | Primary Academy | Gloucester employer: Marchant Recruitment
Join our vibrant primary academy in Gloucester, where you will play a pivotal role in supporting our dedicated teaching staff and fostering a welcoming environment for parents and visitors. We offer a supportive work culture with an open-door policy, ongoing professional development opportunities, and a term-time-only schedule that promotes a healthy work-life balance. Experience the unique blend of historic charm and modern amenities in a city that values community and education.
StudySmarter Expert Advice🤫
We think this is how you could land School Administrator | Primary Academy | Gloucester
✨Tip Number 1
Get to know the school! Research the primary academy and its values. When you walk in for your interview, you’ll be able to show that you’re genuinely interested in being part of their community.
✨Tip Number 2
Practice your front-of-house skills! Role-play common scenarios you might face, like handling parental inquiries or welcoming visitors. This will help you feel more confident and prepared when it counts.
✨Tip Number 3
Show off your multi-tasking abilities! Think of examples from your past experiences where you juggled multiple tasks successfully. This will demonstrate that you can thrive in a fast-paced environment like the school office.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace School Administrator | Primary Academy | Gloucester
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your enthusiasm for the role and the school community.
Tailor Your CV:Make sure to tailor your CV to highlight relevant experience that matches the job description. Focus on your administrative skills and any experience in a school environment to show us you’re the perfect fit!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at our primary academy.
How to prepare for a job interview at Marchant Recruitment
✨Know the School Inside Out
Before your interview, take some time to research the primary academy. Familiarise yourself with its values, mission, and any recent news or events. This will not only show your genuine interest but also help you tailor your answers to align with the school's ethos.
✨Showcase Your Multi-tasking Skills
Given the fast-paced environment of a school office, be prepared to discuss specific examples of how you've successfully managed multiple tasks at once. Think of situations where you balanced competing deadlines while maintaining accuracy—this will demonstrate your ability to thrive under pressure.
✨Communicate with Empathy
As a School Administrator, you'll be the first point of contact for parents and visitors. Practice articulating your communication style in a warm and professional manner. Consider role-playing common scenarios, such as handling parental inquiries or addressing concerns, to showcase your empathetic approach.
✨Highlight Your Technical Proficiency
Make sure to brush up on your Microsoft Office skills, especially Word and Excel, as well as any school management systems you’ve used. Be ready to discuss your experience with these tools and how they can help streamline administrative tasks in the school setting.
