Office Administrator (School-Based Role)
Full-Time
Term Time Only
Westminster
A well-established and welcoming independent school in Westminster is seeking a highly organised and proactive Office Administrator to join its administrative team. This is a varied and rewarding role, combining front-of-house reception duties with wider administrative responsibilities to support the smooth day-to-day running of the school.
Working closely with the Office Manager and wider staff team, the successful candidate will play a key role in ensuring excellent communication with parents, staff, and visitors, while maintaining high standards of organisation, safeguarding, and professionalism.
Key Responsibilities
Reception & Front Office
Manage the main school reception, acting as the first point of contact for visitors, parents, and pupils
Answer telephone and email enquiries in a professional and timely manner
Coordinate incoming and outgoing post and general communications
Monitor pupil attendance, update school systems, and follow up on absences
Ensure safeguarding procedures are followed, including visitor sign-in and site security
Administrative Support
Support the Office Manager and wider team with general administrative tasks
Maintain accurate pupil records using school systems (e.g. SIMS, ParentMail, Arbor)
Assist with school communications, including parent correspondence
Support the organisation of internal events and school activities
Manage registers, attendance reporting, and daily administrative processes
Student Welfare & First Aid
Provide first aid support where required and maintain accurate records
Manage pupil medication and communicate with parents regarding welfare needs
Admissions & Pupil Administration
Support the onboarding of new pupils, including admissions processes and data management
Liaise with parents and external agencies regarding pupil information and transitions
Maintain accurate and up-to-date records for safeguarding, medical, and attendance purposes
Additional Duties
Assist with after-school clubs and extracurricular administration
Support school-wide processes such as census returns and data updates
Contribute to the wider life of the school and attend relevant training and development
Person Specification
Essential
Previous experience in an administrative or receptionist role (ideally within a school setting)
Strong organisational skills and attention to detail
Excellent communication and interpersonal skills
Proactive, flexible, and able to manage a varied workload
Confident ICT skills, including Microsoft Office
Desirable
Experience using school systems such as SIMS, Arbor or ParentMail
Understanding of school administration processes and safeguarding procedures
Experience working in a fast-paced educational environment
Personal Qualities
A positive, approachable, and professional manner
Strong team player with a willingness to support colleagues
Ability to build strong relationships with parents, pupils, and staff
Commitment to contributing to the wider life and ethos of the school
Working Hours
Monday to Friday (shift pattern between 08:00–18:00)
Term time only, including attendance on designated inset days
How to Apply
If this sounds like the right role for you, please submit your CV below.
