At a Glance
- Tasks: Coordinate purchasing and dispatch, ensuring timely supply of components and managing orders.
- Company: Join a dynamic team focused on efficient operations and excellent service.
- Benefits: Gain valuable experience, develop organisational skills, and work in a supportive environment.
- Other info: Opportunity for growth and travel between sites for hands-on experience.
- Why this job: Be part of a crucial role that keeps operations running smoothly and impacts the business directly.
- Qualifications: Strong organisational skills, self-motivated, and effective communication abilities required.
The predicted salary is between 30000 - 40000 £ per year.
Our client are looking for an Operations Coordinator to support the purchasing activity. The role is responsible for ordering and proactive follow-up of orders, ensuring the sites are supported with the accurate and timely supply of components. This includes raising purchase orders for both stock and non-stock items using SAP Business One, tracking order progress, and liaising closely with suppliers to manage lead times and resolve any issues. This role would suit a highly organised and proactive individual who can confidently manage high volume of emails, communicate effectively with suppliers and internal teams, and take ownership of orders from placement through to completion.
A full stock check will be required once a month across two sites (Amersham and Egham). The successful candidate will be required to travel to the Egham site every 2 weeks to support their ongoing needs.
Key Responsibilities- Process and dispatch all daily parcels, including packing devices, and arranging appropriate courier or postal services.
- Ensure all stock, service/loan items, and warranty returns are correctly processed and returned to suppliers.
- Raise purchase orders and actively manage outstanding orders, clearly communicating lead times to both sites.
- Maintain full control and oversight of stock management, including housekeeping, stock rotation, replenishment, and routine stock checks.
- Support aftersales and warranty processes.
- Supporting with facilities and H&S activities.
- Ensuring quality and service levels are regularly monitored via trends and feedback from suppliers/customers.
- Working closely with both Workshop Manager and Clinic Coordinator.
- Strong organisational skills, ability to multi-task and effectively prioritise.
- Self-motivation and drive to complete tasks.
- The ability to interact and communicate confidently.
- A flexible team player with a proactive approach.
- Driving Licence and own car (essential).
Purchasing & Despatch Coordinator employer: March Recruitment
As a Purchasing & Despatch Coordinator with our client, you will join a dynamic team that values organisation and proactive communication. The company fosters a supportive work culture, offering opportunities for professional growth while ensuring a collaborative environment across its Amersham and Egham sites. With a focus on employee well-being and development, this role provides a meaningful chance to contribute to the efficient supply chain operations in a thriving industry.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing & Despatch Coordinator
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews like a pro! Research the company, understand their values, and be ready to discuss how your skills align with the role. We want you to shine and show them why you're the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We recommend mentioning something specific from your conversation to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for proactive individuals like you to join our team!
We think you need these skills to ace Purchasing & Despatch Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchasing & Despatch Coordinator role. Highlight your organisational skills and any experience with SAP Business One or similar systems. We want to see how you can manage high volumes of orders and communicate effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive approach and how you’ve successfully managed stock or orders in the past. We love a good story that showcases your skills!
Show Off Your Communication Skills:Since this role involves liaising with suppliers and internal teams, make sure to demonstrate your communication skills in your application. Whether it's through examples in your CV or your cover letter, we want to know how you handle interactions and resolve issues.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to check out more about us and what we do!
How to prepare for a job interview at March Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the role of a Purchasing & Despatch Coordinator. Familiarise yourself with SAP Business One and be ready to discuss how you would manage orders and liaise with suppliers. Showing that you know the ins and outs of the job will impress your interviewers.
✨Show Off Your Organisational Skills
This role requires strong organisational skills, so come prepared with examples of how you've successfully managed multiple tasks in the past. Think about times when you had to prioritise effectively or handle a high volume of emails. Share these stories to demonstrate your ability to stay on top of things.
✨Communicate Clearly
Effective communication is key in this position. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview about how they manage supplier relationships or handle stock checks. This shows you're engaged and interested in the role.
✨Be Proactive
The job description mentions a proactive approach, so think of ways you can showcase this trait. Perhaps share an instance where you took the initiative to solve a problem or improve a process. This will highlight your self-motivation and drive, which are essential for this role.
