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For Companies At a Glance
- Tasks: Assist the Head of Fiduciary Services with scheduling, travel arrangements, and document preparation.
- Company: Join a global leader in financial services trusted by top hedge funds and corporations.
- Benefits: Enjoy comprehensive health coverage, competitive vacation, and flexible working hours.
- Why this job: Be part of an inclusive culture that values collaboration and personal growth.
- Qualifications: 5+ years in administrative roles, excellent Microsoft Office skills, and strong attention to detail required.
- Other info: Opportunity for professional development and involvement in exciting marketing activities.
The predicted salary is between 36000 - 60000 £ per year.
Position: Executive Assistant
Location: London, United Kingdom
About Us
The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.
What is it like to work here?
We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.
The Opportunity
We are looking for an Executive Assistant join our team as part of our financial services business in London.
As part of the global expansion of the Maples Group’s financial services offering, our London office opened its doors in 2015. Located in Bishopsgate, a commitment to service excellence and investment in our people quickly established London as a key part on Maples’ European footprint, which also includes offices in Ireland, Luxembourg, Netherlands and Jersey.
The Executive Assistant reports to the Head of Fiduciary Services in London. The Executive Assistant is responsible for assisting the Head of Fiduciary Services of MaplesFS in London with corporate, general, secretarial and PA duties.
Key Duties:
- Scheduling and organising meetings, appointments and teleconferences with clients and internal senior management
- General calendar management
- Making travel arrangements and other local hospitality bookings
- Preparing marketing notes and expense reports
- Assist in the preparation and editing of legal documentation, contracts, letters, presentations and memos in line with corporate guidelines
- Support in the planning and execution of marketing activities including conferences and other events
- Coordinating and attending internal committee meetings and taking minutes as a formal record of the meetings, including recording, tracking and following up on action items
- Assisting in tracking team deliverables including time sheets, accounts receivable, compliance deadlines and checklists
- Assisting with the drafting, proof-reading of letters, documents and presentations
- Maintaining complex spreadsheets and databases
- Assisting with other administrative and secretarial duties as needed
What You Bring
- Previous experience in corporate services would be an asset
- At least 5 years’ secretarial, personal assistant or administrative experience in a professional office environment
- A minimum of 2 years of supporting senior management roles
- An excellent knowledge of Microsoft Office
- A minimum typing speed of 55wpm with complete accuracy, and be comfortable using various software, including word processing, spreadsheets and presentation software
- Impeccable attention to detail, professionalism and strong organisational skills
- Must be able to use own initiative, be proactive, work well under pressure to meet deadlines and be able to maintain confidentiality at all time
- Overtime may be required occasionally on evenings and/or weekends
Benefits & Rewards
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development programmes
- Pension plan
- Life insurance
- Travel insurance
- Global mental wellness programme
- Sports clubs and social events
- Flexibility on working hours
- WFH policy
About the Maples Group
Over five decades, the Maples Group has grown from modest beginnings into one of the world\’s preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Maples Group | Executive Assistant employer: Maples Group
Contact Detail:
Maples Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maples Group | Executive Assistant
✨Tip Number 1
Familiarize yourself with the Maples Group's values and culture. Understanding their commitment to collaboration and service excellence will help you align your approach during interviews and discussions.
✨Tip Number 2
Highlight your experience in managing complex calendars and travel arrangements. Be prepared to discuss specific examples of how you've successfully organized meetings and events in a fast-paced environment.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office and other relevant software. Consider preparing a brief demonstration or examples of documents you've created to showcase your skills.
✨Tip Number 4
Prepare to discuss your ability to maintain confidentiality and manage sensitive information. This is crucial for the role, so think of scenarios where you've successfully handled confidential matters.
We think you need these skills to ace Maples Group | Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in secretarial and administrative roles. Emphasize your skills in calendar management, travel arrangements, and document preparation, as these are key duties for the Executive Assistant position.
Craft a Strong Cover Letter: Write a cover letter that reflects your understanding of the Maples Group's values and culture. Mention your ability to work collaboratively and your commitment to service excellence, which aligns with their inclusive environment.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Office and other software, be sure to mention your technical skills clearly. Include your typing speed and any relevant software experience to demonstrate your capability.
Showcase Attention to Detail: In your application, provide examples that showcase your attention to detail and organizational skills. This could include experiences where you successfully managed multiple tasks or maintained complex spreadsheets, which are crucial for this role.
How to prepare for a job interview at Maples Group
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage schedules and prioritize tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings or managed complex calendars in the past.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires excellent knowledge of Microsoft Office, make sure to highlight your experience with Word, Excel, and PowerPoint. You might even want to mention any advanced skills, like creating complex spreadsheets or presentations.
✨Emphasize Attention to Detail
Attention to detail is key in this position. Prepare to provide examples of how your meticulous nature has helped you avoid mistakes in previous roles, especially when drafting documents or managing important communications.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to meet tight deadlines or manage conflicting priorities, and be ready to explain your approach.
