At a Glance
- Tasks: Support our team by managing records, communication, and visitor access in a vibrant school environment.
- Company: Join a friendly school community dedicated to student success and well-being.
- Benefits: Enjoy ongoing training, health benefits, and a chance to make a real impact.
- Other info: Great opportunity for growth in a supportive environment.
- Why this job: Be the first point of contact and help create a welcoming atmosphere for everyone.
- Qualifications: GCSEs in English and Maths, strong ICT skills, and a commitment to confidentiality.
The predicted salary is between 22000 - 24000 £ per year.
We’re looking for a professional, organised, and friendly Administrative Assistant to join our team. This role requires a hands‑on approach to administration, excellent organisational skills, and strong attention to detail. This is not a passive role; it requires someone who can anticipate needs, prepare in advance, and maintain meticulous records while ensuring clear and timely communication with staff, students, parents, and external partners.
What you’ll be doing:
- Maintaining and updating records and information systems in line with GDPR.
- Ensuring that attendance of pupils is recorded in line with school policy and procedures.
- Adhering to school absence procedures.
- Updating and maintaining the school calendar.
- Assisting with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary.
- Acting as the first point of contact for parents, carers and visitors arriving at the school.
- Dealing with telephone and face‑to‑face enquiries efficiently and in a professional, courteous, and supportive manner.
- Controlling access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures.
What we’re looking for:
- Essential: GCSEs in English and Maths.
- Experience in an administrative role handling confidential information.
- Strong ICT and communication skills.
- Organised, reliable, and a team player.
- Committed to safeguarding and confidentiality.
- Desirable: Experience in a school environment.
- Familiarity with Arbor MIS and safeguarding procedures.
Why join us?
- Supportive and friendly school community.
- Ongoing training and development opportunities.
- A rewarding role where you’ll make a real impact.
Benefits:
- Access to health and well‑being.
Administrative Assistant in Hawley employer: Mapesbury School
Join our supportive and friendly school community as an Administrative Assistant, where your organisational skills and attention to detail will make a real impact on the lives of students and families. We offer ongoing training and development opportunities, ensuring you grow alongside us while enjoying a rewarding role in a vibrant educational environment. With a commitment to safeguarding and well-being, you'll find a fulfilling workplace that values your contributions and fosters a collaborative spirit.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Hawley
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the education sector, especially those who have worked as administrative assistants. They can give you insider tips and might even refer you directly to the hiring team.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration and communication. Think about examples from your past experiences that showcase your organisational skills and attention to detail. We want to see how you handle real-life scenarios!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with common software used in schools, like Arbor MIS. If you can demonstrate your ability to quickly adapt to new systems, it’ll definitely set you apart from other candidates.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role and highlighting a key point from your conversation can leave a lasting impression. Plus, it shows you’re proactive, which is exactly what we love to see!
We think you need these skills to ace Administrative Assistant in Hawley
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you can keep things running smoothly and efficiently, so share examples of how you've managed records or schedules in the past.
Be Professional and Friendly:Since this role involves being the first point of contact for parents and visitors, it's crucial to convey a friendly yet professional tone in your application. Let us know how you handle enquiries and maintain a positive atmosphere.
Attention to Detail is Key:We’re looking for someone who pays attention to the little things. Make sure your application is free from typos and errors, and consider mentioning any experience you have with maintaining meticulous records or handling confidential information.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Mapesbury School
✨Know Your Stuff
Before the interview, make sure you’re familiar with the school’s policies and procedures, especially around GDPR and safeguarding. This shows that you’re proactive and serious about the role.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed records or handled administrative tasks in the past. Being able to discuss specific situations where your organisational skills shone will impress the interviewers.
✨Practice Your Communication
Since this role involves a lot of communication, practice how you would handle different scenarios, like dealing with parents or managing enquiries. Clear and confident communication is key!
✨Be Personable and Professional
Remember, you’ll be the first point of contact for many. Show your friendly side while maintaining professionalism. A warm smile and a positive attitude can go a long way in making a great first impression.
