Office & Culture Manager in London

Requisition ID: 176The OpportunityWe are seeking an experienced and proactive Office Manager to join Voy. As an integral part ofour People Team, the Office Manager will focus on maintaining and enhancing the efficiency andfunctionality of our office space, while also assisting with various administrative tasks andfacilitating initiatives across Voy globally.This role is crucial to ensuring smooth daily operations across the business. The ideal candidatewill be highly organised, detail-oriented, and capable of handling a variety of tasks with minimalsupervision. This role reports to the Head of People Partnering and People Operations, and you willalso work closely with our CEO and CPO, providing executive assistant support to the wider SeniorLeadership Team.What you'll doLondon HQ Management• Ensure a welcoming, clean and well-organised office environment by overseeing supplies,equipment maintenance and continuous improvement to enhance our workspace for allour team members• Take full ownership of office-related tasks such as room bookings, greeting visitors,managing deliveries, and maintaining an efficient front of houseTravel & Diary Management• Book and coordinate travel arrangements for employees and teams across the business• Manage diary and calendar scheduling for the whole of the Senior Leadership Team (SLT),ensuring effective time management and prioritisationExecutive Assistance to SLT• Provide proactive executive assistant support to the CEO and wider SLT from arrangingbusiness dinners to coordinating interviews and visitor schedules.Event Coordination• Take full ownership of planning and delivering social and Inclusion, Diversity, Equity andAccessibility (IDEA) events, including PRIDE month, Black History Month, InternationalWomen's Day, Mental Health Awareness Week, monthly socials and holiday parties,fostering a positive and inclusive company cultureHealth & Safety and Compliance• Ensure the London HQ complies with all health and safety regulations, maintaining a safeand compliant work environment for all employees• Work with the Head of Risk and Compliance to manage health & safety monitoringOffice Budget Management• Manage the office budget, prioritising spending based on the company's business goals• Monitor expenses related to office supplies, events, and maintenance to ensure financialefficiencyInternal Communication• Create and manage internal communications related to office administration, employeeengagement, and company-wide initiatives• Act as the point of contact for all office-related enquiries from employees across theorganisation