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- Tasks: Manage contracts and support external contractors in a dynamic engineering environment.
- Company: Join a leading engineering firm with a focus on innovation and safety.
- Benefits: Competitive pay, flexible hours, and a supportive team culture.
- Why this job: Be part of a crucial team that ensures smooth operations and compliance.
- Qualifications: Post-secondary education and strong communication skills required.
- Other info: Opportunity for growth in a regulated manufacturing setting.
The predicted salary is between 25000 - 36000 £ per year.
Location: Swindon
Shifts: Monday - Friday 8:30am - 4:40pm. Flexibility with starting earlier and finishing earlier
Pay Rate: £13.33
The Engineering Contracts Administrator supports the Engineering function by managing the full lifecycle of external contractor engagement. This includes contract administration, supplier performance tracking, compliance oversight, contractor onboarding, and coordination of site works in a regulated manufacturing environment.
Key Responsibilities
- Manage and maintain engineering service contracts and supplier records
- Support contract renewals, cost tracking, and supplier performance
- Onboard and induct external contractors
- Track EHS and GMP training and compliance records
- Coordinate contractor visits, schedules, and work permits
- Maintain documentation for audits and inspections
- Promote site Health & Safety and GMP standards
Required Skills & Experience
- Post-secondary education
- Experience using ERP systems (e.g. SAP) - beneficial
- Experience with CMMS systems - beneficial
- Good IT skills (Microsoft Office)
- Strong communication and organisation skills
- Ability to work independently and as part of a team
Working Environment
- Office and manufacturing setting
- Laptop provided
- Occasional cleanroom access (no makeup or jewellery permitted)
Apply now and a member of our team will be in touch!
Administrative Assistant in Swindon employer: Manpower
Contact Detail:
Manpower Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Swindon
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, or join online groups. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. The more comfortable you are, the better you'll come across during the real deal.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love hearing from enthusiastic candidates like you!
We think you need these skills to ace Administrative Assistant in Swindon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with contract administration and any relevant IT skills, especially if you've used ERP or CMMS systems before. We want to see how your background fits with what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team in Swindon. Mention your strong communication and organisation skills, and don’t forget to show your enthusiasm for the role. We love a bit of personality!
Showcase Relevant Experience: When filling out your application, make sure to showcase any relevant experience you have with managing contracts or supplier performance tracking. If you've worked in a regulated environment before, let us know! It’s all about showing us you can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Manpower
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in a regulated manufacturing environment. Familiarise yourself with contract administration and supplier performance tracking, as these are key aspects of the role.
✨Showcase Your IT Skills
Since good IT skills are essential, be prepared to discuss your experience with ERP systems like SAP and CMMS systems. If you have examples of how you've used Microsoft Office effectively in previous roles, share those during the interview.
✨Demonstrate Strong Communication
Communication is crucial for this position. Think of specific instances where you successfully communicated with contractors or team members. Highlight your ability to coordinate schedules and manage documentation clearly and efficiently.
✨Emphasise Health & Safety Awareness
Given the importance of Health & Safety and GMP standards in this role, be ready to discuss how you've promoted these in past positions. Showing that you prioritise safety and compliance will set you apart from other candidates.
