Production Administrator in London

Department: Production

Reports to: Production Manager with dotted line to Production Coordinator

Our Values:

• Every day the energy, creativity and passion of Manolo permeates through our business.
• We believe in the artist and the artisan; we are innovative while still protecting our heritage.
• We believe in working proactively and being solution focussed.
• We believe in upholding family values; we treat everyone with honesty and respect while nurturing our teams to deliver excellence.
• We believe in making people smile.

Purpose of Position:

To provide day to day administrative support to the Production team. The role will be responsible for processing purchase orders onto internal intranet system.

Key Responsibilities:

• Cross check Purchase Orders (PO) quantities against Sales Orders (SO).
• Raise Purchase Orders (PO).
• Change or amend any POs or SOs as necessary and inform other systems’ account managers.
• Ensure Purchase Orders’ trackers and logs are maintained and updated regularly.
• Contact the IT team to resolve any issues that might encounter using a dedicated tracker.
• Raise all labels and send them to factories.
• Log in all production samples (press orders, special orders, ecommerce photography orders, gifting orders) received in office and distribute them to each relevant department.
• Quality control on Photography pairs and promptly communicate issues to relevant factories upon discussion and agreement with the whole Production team.
• Maintain and update material stock for production.
• Maintain and update packaging stock for production.
• Ensure all labels are sent to factories in a timely manner.
• Provide support to the team when needed and carry out reports upon Production Manager and Production Coordinator’s request.
• Provide administrative support to the Senior Repair & Return Specialist as required, including analysing and organising QC reports (downloading, saving, and maintaining records), coordinating shipments to factories or customers, and assisting with ad hoc tasks.
• Be responsible for box labels’ stock levels.
• Prepare Long Term Declarations on a seasonal basis in a timely manner.
• Reporting as needed.
• Carry out reports on a weekly or ad hoc basis.
• Any other tasks as requested.

Skills and Experience Required:

• Italian language skill is mandatory.
• No previous experience required, however, any previous studies or experience related to production or supply chain would be beneficial.
• Highly proficient in MS Office, PLM.
• Strong numeracy skills.
• Excellent accuracy and attention to detail.
• Ability to prioritise tasks, and ensure delivery of results within tight deadlines.
• Ability to work under pressure and manage conflicting demands.
• Positive; work well within a team.
• Excellence: High level of finesse and excellence required in delivery of all tasks.

Our Benefits:

• 4 pairs of Ambassador Shoes per year.
• 50% Friends and Family Discount.
• 25 days holiday with an additional day off for your birthday, plus bank holidays.
• Option to buy an additional 5 days holiday.
• Hybrid working model (core hours 10am-4pm).
• Pension Contribution.
• Private Medical Insurance.
• 2 Executive Coaching Sessions per year.
• Enhanced Family Friendly Policy.
• Workplace Nursery – salary sacrifice based childcare scheme.
• Cycle to work scheme.
• Employment Engagement Calendar.

Manolo Blahnik is an equal opportunity employer and are committed to preserving a caring, diverse and inclusive culture with people who feel a real sense of belonging. We recruit and reward based on capability and performance. By joining Manolo Blahnik, you will be part of our 50 to 500 Commitment to “be a force for good” which seeks to create a lasting legacy and positively contributing to its continued expansion and success balancing our impact on people and the planet. Our diverse and multicultural teams ignite our creativity, and we celebrate the differences that we collectively bring. We are committed to equal employment and progression opportunities and the elimination of any form of discrimination. We all hold a responsibility to recognise and respect our diversity and to support this in our words and actions.

If you need reasonable adjustments at any point in the application or interview process, please let us know.