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- Tasks: Support daily office operations, manage documents, and coordinate meetings and events.
- Company: Join a leading service provider in the UK, known for its dynamic work environment.
- Benefits: Enjoy a 12-month rolling contract with opportunities for growth and development.
- Why this job: Perfect for those looking to gain experience in a fast-paced, supportive team culture.
- Qualifications: A degree in Business or related field is preferred; 1-2 years of experience is a bonus.
- Other info: Onsite role in London, with a focus on teamwork and communication skills.
The predicted salary is between 24000 - 36000 £ per year.
Our client, a leading service provider, is recruiting for an Office Admin Assistant to join their business in the United Kingdom.
Position Type: 12 month rolling contract
Start Date: ASAP
Location: London, Victoria (onsite)
Contact: Zuni Gonzalez | +49 (0) 89 23 88 98 456
Responsibilities:
- General Office Support: Assist with daily office tasks to ensure smooth operations, including managing office supplies and supporting basic office-related functions.
- Document Handling: Organise, file, and distribute office documents and correspondence.
- Meeting & Event Coordination: Help coordinate meetings, team events, and company activities, including scheduling, preparing materials, and handling logistics.
- Onboarding Support: Assist with the onboarding process for new employees, including setting up workstations, arranging IT access, and ensuring all necessary documentation is completed.
- HR Assistance: Support HR tasks such as document management, updating employee records, and helping with internal communications.
- Asset & Sample Management: Oversee office assets and sample inventory, ensuring they are properly tracked, organised, and maintained.
- Office Relocation & Setup Support: Provide assistance with office relocation projects, including packing, organising equipment, coordinating with vendors, and facilitating the move.
Requirements:
- A Bachelor’s degree in Business, Administration, HR, or a related field is preferred.
- 1–2 years of administrative or office support experience is a plus, but not required.
- Good organisational skills with strong attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Comfortable managing multiple tasks in a fast-paced environment.
- Must have legal right to work in the UK.
- Strong written and spoken communication skills in both English and Chinese.
Contact Detail:
Manning Global AG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being proficient in Word, Excel, and PowerPoint will not only help you stand out but also prepare you for the tasks you'll be handling.
✨Tip Number 2
Highlight your organisational skills during any interactions with us. Since the role involves managing documents and coordinating events, showcasing examples of how you've successfully organised tasks or projects in the past can make a strong impression.
✨Tip Number 3
If you have experience with onboarding processes or HR tasks, be ready to discuss this in detail. Even if it's informal experience, sharing how you contributed to a smooth onboarding or supported HR functions can demonstrate your capability for this role.
✨Tip Number 4
Prepare to discuss your ability to manage multiple tasks in a fast-paced environment. Think of specific examples where you've successfully juggled various responsibilities, as this will show us that you're ready for the dynamic nature of the position.
We think you need these skills to ace Office Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Admin Assistant role. Emphasise your organisational skills, attention to detail, and any experience with document handling or office support.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your enthusiasm for the role and how your background in administration or office support makes you a great fit. Don't forget to include your language skills in English and Chinese.
Highlight Relevant Experience: In your application, focus on any previous administrative roles or tasks you've undertaken. If you have experience with meeting coordination, onboarding support, or asset management, make sure to detail these experiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Admin Assistant.
How to prepare for a job interview at Manning Global AG
✨Showcase Your Organisational Skills
As an Office Admin Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, highlighting your attention to detail and ability to prioritise effectively.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office is a requirement, make sure to mention any relevant experience you have with Word, Excel, and PowerPoint. You could even prepare a few examples of how you've used these tools to improve efficiency in previous roles.
✨Prepare for HR-Related Questions
Given that the role involves supporting HR tasks, be ready to answer questions about document management and employee onboarding processes. Familiarise yourself with common HR practices to show your understanding of the role's responsibilities.
✨Communicate Clearly in Both Languages
Since strong communication skills in both English and Chinese are required, practice articulating your thoughts clearly in both languages. You might be asked to demonstrate your language skills during the interview, so be prepared to switch between them if necessary.
