Administrative Assistant
Application Deadline: 6 February 2026
Department: Corporate/Administrative
Employment Type: Full Time
Location: Abingdon
Description
The Lane Group is a Virginia-based engineering consulting firm with a strong legacy of providing specialized consulting and infrastructure engineering services to public‑sector clients. The firm is known for delivering technically complex projects through hands‑on leadership, rigorous quality control, and long‑standing relationships with state and local agencies. The Lane Group’s senior leaders are actively engaged in project execution, client coordination, and mentoring technical staff, ensuring consistent, high‑quality outcomes across its portfolio.
The Lane Group is now proudly part of Rinker Design Associates, LLC (RDA), a well‑established Virginia civil engineering firm with more than four decades of experience supporting transportation, infrastructure, and public works projects throughout the Commonwealth. RDA operates as a subsidiary of Trilon Group, a national family of infrastructure consulting firms focused on transportation, water, utilities, and community development. This partnership allows The Lane Group to maintain its strong local identity while benefiting from expanded technical resources, collaboration, and long‑term organizational stability.
Position Summary
The Administrative Assistant / Clerical role supports the efficient operation of assigned departments by performing a wide range of administrative, clerical, and coordination tasks. This position serves as a key support function within the organization, ensuring smooth day‑to‑day office operations, effective communication, and timely administrative support for technical and management staff.
What You’ll Do
- Answer and route incoming phone calls, screening inquiries as appropriate.
- Greet, welcome, and assist visitors, clients, and staff.
- Maintain organized filing systems, both electronic and hard copy.
- Retrieve information from records, emails, meeting minutes, and other documents and prepare written summaries as requested.
- Respond to and resolve routine administrative inquiries and requests.
- Coordinate and schedule meetings, appointments, and travel arrangements for managers or supervisors.
- Prepare meeting agendas, schedules, and related materials.
- Distribute incoming mail and assist with daily accounts receivable deposits.
- Reproduce and assemble project plans, specifications, and reports.
- Set up engineering reports and specifications in Microsoft Word and Excel, make required revisions, and produce final formatted documents.
- Maintain office supplies and coordinate maintenance of office equipment.
- Track expenses, petty cash usage, and related administrative records.
- Assist with training and direction of clerical staff, as assigned.
- Perform other related duties as needed to support office and project operations.
What You’ll Need
- High school diploma required, associate or bachelor’s degree in a related field preferred.
- Approximately 3–5 years of administrative or clerical experience.
- Strong verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or similar software.
- Strong organizational skills with exceptional attention to detail.
- Working knowledge of clerical procedures, recordkeeping, and filing systems.
- Ability to work independently, manage priorities, and meet deadlines.
- Valid driver’s license and ability to travel between offices as needed.
Benefits & Culture Highlights
At The Lane Group and Rinker Design Associates, you’re more than just administrative support, you’re a valued member of a collaborative, professional team that plays a critical role in delivering high‑quality infrastructure projects.
We offer a comprehensive benefits package which includes:
- Medical, dental, and vision insurance
- 401K Retirement Plan; Roth Contributions
- Health Savings Account (HSA)
- Flexible Spending Accounts (FSA)
- Life, AD&D, short-term and long-term disability
- Paid time off, including 8 federal holidays
RDA is an Equal Opportunity Employer and maintains a drug‑free workplace.
Applicants that require an employment visa sponsorship now or in the future will not be considered.
