At a Glance
- Tasks: Manage reception duties and coordinate facilities for a busy office environment.
- Company: Dynamic business in Annesley, Nottinghamshire with a professional atmosphere.
- Benefits: 35 hours per week with opportunities for growth and development.
- Other info: Perfect for those who thrive in a varied role and enjoy supporting a team.
- Why this job: Be the face of the company and ensure smooth operations every day.
- Qualifications: Experience in reception or office administration with strong organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
We are currently recruiting for a professional and organised Receptionist & Facilities Co-Ordinator to join a busy and dynamic business environment in Annesley, Nottinghamshire. This is a varied position combining front-of-house reception responsibilities with facilities coordination and administrative support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while delivering a high standard of service to visitors, employees, and contractors.
Key Responsibilities
- Meeting and greeting visitors and managing reception duties
- Handling incoming calls and managing shared inboxes
- Coordinating meeting rooms, travel bookings, and hospitality
- Managing incoming and outgoing mail and courier services
- Raising purchase orders, processing invoices, and goods received notes
- Ordering office, kitchen, and stationery supplies
- Coordinating facilities maintenance and contractor visits
- Maintaining statutory compliance records and arranging maintenance checks
- Supporting fire evacuation drills and facilities compliance processes
- General administrative support across the business
Requirements
- Previous experience within reception, facilities, or office administration
- Strong organisational and multitasking skills
- Excellent communication and customer service abilities
- Good working knowledge of Microsoft Office 365
- Ability to prioritise workload and work independently
- Professional, reliable, and proactive approach
Desirable
- Experience using systems such as Oracle, Teams, or facilities management platforms
- Knowledge of office facilities coordination and compliance requirements
This is an excellent opportunity for someone who enjoys a varied role within a professional office environment and takes pride in delivering a high standard of support across reception and facilities functions.
Reception & Facilities Coordinator — Office Operations employer: Mane Energy
Join a vibrant and supportive team in Annesley, Nottinghamshire, where your role as a Reception & Facilities Coordinator will be pivotal in maintaining a professional office environment. We pride ourselves on fostering a culture of collaboration and growth, offering ample opportunities for personal development and career advancement while ensuring a healthy work-life balance. With competitive benefits and a commitment to employee well-being, we are dedicated to making your experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Reception & Facilities Coordinator — Office Operations
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see what they're all about. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of interaction with visitors and staff, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Don’t forget to prepare questions for your interviewer. This shows that you’re engaged and serious about the position. Ask about the team dynamics or how they measure success in the role – it’ll make you stand out!
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Reception & Facilities Coordinator — Office Operations
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Reception & Facilities Coordinator role. Highlight your previous experience in reception or office administration, and don’t forget to mention your organisational skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our dynamic environment. Be sure to mention your customer service abilities and how you can contribute to our team.
Show Off Your Tech Skills:Since we use Microsoft Office 365 and other systems, make sure to mention your proficiency with these tools. If you have experience with Oracle or facilities management platforms, definitely include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the recruitment process!
How to prepare for a job interview at Mane Energy
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception & Facilities Coordinator. Familiarise yourself with tasks like managing reception duties, coordinating meeting rooms, and handling administrative support. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this position requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will highlight your suitability for the role.
✨Communicate Like a Pro
Excellent communication is key in this role. Practice articulating your thoughts clearly and confidently. During the interview, be sure to engage with your interviewer by asking questions about the company culture and team dynamics, showing that you're not just interested in the job but also in how you can fit into their environment.
✨Familiarise Yourself with Relevant Tools
If you have experience with Microsoft Office 365 or any facilities management platforms, be prepared to discuss it. If you don’t, take some time to learn the basics of these tools. Showing that you're proactive about learning new systems can set you apart from other candidates.
