At a Glance
- Tasks: Manage reception duties and coordinate facilities for a dynamic office environment.
- Company: Join a busy and professional team in Annesley, Nottinghamshire.
- Benefits: Enjoy a varied role with opportunities for personal growth and development.
- Other info: Perfect for those who thrive in a fast-paced, supportive workplace.
- Why this job: Be the face of the company and ensure smooth operations every day.
- Qualifications: Experience in reception or office administration with strong organisational skills.
We are currently recruiting for a professional and organised Receptionist & Facilities Co-Ordinator to join a busy and dynamic business environment in Annesley, Nottinghamshire. This is a varied position combining front-of-house reception responsibilities with facilities coordination and administrative support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while delivering a high standard of service to visitors, employees, and contractors.
Key Responsibilities
- Meeting and greeting visitors and managing reception duties
- Handling incoming calls and managing shared inboxes
- Coordinating meeting rooms, travel bookings, and hospitality
- Managing incoming and outgoing mail and courier services
- Raising purchase orders, processing invoices, and goods received notes
- Ordering office, kitchen, and stationery supplies
- Coordinating facilities maintenance and contractor visits
- Maintaining statutory compliance records and arranging maintenance checks
- Supporting fire evacuation drills and facilities compliance processes
- General administrative support across the business
Requirements
- Previous experience within reception, facilities, or office administration
- Strong organisational and multitasking skills
- Excellent communication and customer service abilities
- Good working knowledge of Microsoft Office 365
- Ability to prioritise workload and work independently
- Professional, reliable, and proactive approach
Desirable
- Experience using systems such as Oracle, Teams, or facilities management platforms
- Knowledge of office facilities coordination and compliance requirements
This is an excellent opportunity for someone who enjoys a varied role within a professional office environment and takes pride in delivering a high standard of support across reception and facilities functions.
Receptionist & Facilities Co-Ordinator employer: Mane Contract Services
Join a vibrant team in Annesley, Nottinghamshire, where we prioritise employee well-being and professional growth. As a Receptionist & Facilities Co-Ordinator, you will thrive in a supportive work culture that values your contributions and offers opportunities for skill development. Enjoy a dynamic work environment with a focus on collaboration, ensuring that every day brings new challenges and rewards.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Facilities Co-Ordinator
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they interact with clients and employees. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist & Facilities Co-Ordinator, you'll be the face of the company. Role-play common scenarios with a friend or family member to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 3
Prepare some questions to ask during your interview. This shows you're genuinely interested in the role and helps you figure out if the company is the right fit for you. Think about what you want to know about their facilities management processes or team dynamics.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you on their radar. Plus, it shows your professionalism and enthusiasm for the position.
We think you need these skills to ace Receptionist & Facilities Co-Ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Receptionist & Facilities Co-Ordinator role. Highlight your organisational skills and any relevant experience in reception or facilities management to catch our eye!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our dynamic environment. Don’t forget to mention your customer service skills and how you can contribute to our team.
Be Clear and Concise:When filling out your application, keep it straightforward. We love clarity! Make sure your points are easy to read and get straight to the point about your qualifications and experiences.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Mane Contract Services
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Facilities Co-Ordinator. Familiarise yourself with tasks like managing reception duties, coordinating meeting rooms, and handling administrative support. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this position requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will highlight your suitability for the job.
✨Practice Your Communication Skills
As a Receptionist, excellent communication is key. Practice answering common interview questions clearly and confidently. You might also want to role-play greeting a visitor or handling a phone call, so you can showcase your customer service skills during the interview.
✨Familiarise Yourself with Relevant Software
Since the job mentions a good working knowledge of Microsoft Office 365 and possibly other systems like Oracle or Teams, brush up on these tools before your interview. Being able to discuss your experience with these platforms will show that you're prepared and tech-savvy, which is a big plus for the role.
