Document Controller in Birmingham

Duration: Initial 6 months with potential extension

Start Date: ASAP

Hours: 40 hours per week

Security Clearance: Active SC Clearance required

Expenses: Reimbursable for approved travel to other office, client, or site locations away from the base office.

Role Overview

We are seeking an experienced and highly organised Document Controller to join our project team based in Birmingham. This is a full-time contract opportunity initially for six months, with the potential for extension.

The successful candidate will be responsible for managing project documentation and company records throughout the project lifecycle, ensuring accuracy, quality, compliance, and integrity of all controlled documents. This role requires strong experience working with Electronic Document Management Systems (EDMS) and the ability to collaborate effectively with internal project teams, clients, and external contractors.

Key Responsibilities

• Document Control & Management
  • Control the numbering, filing, sorting, storage, retrieval, and distribution of project documentation.
  • Maintain document registers, trackers, and databases to ensure accurate record keeping.
  • Register, update, and manage documents within Electronic Document Management Systems (EDMS).
  • Ensure all documentation complies with project standards, templates, procedures, and formats.
  • Perform quality assurance and compliance checks before document issuance.
  • Manage project files from project initiation through to close-out.
  • Monitor document workflows and ensure timely review, approval, and distribution.
• Stakeholder Coordination
  • Liaise with project teams, clients, contractors, and external stakeholders regarding document control requirements.
  • Manage transmittals and information exchange between the company, contractors, and project teams.
  • Ensure external engineering contractors comply with document management procedures, standards, specifications, and work instructions.
  • Support project teams by providing document status updates and ad-hoc reporting when required.
• Administration & Compliance
  • Maintain accurate audit trails and document history records.
  • Produce document control reports and management information as required.
  • Participate in document control training and continuous improvement initiatives.
  • Support compliance with company policies, quality standards, and project governance requirements.

Essential Requirements

• Qualifications & Security
  • Active SC Clearance (mandatory).
  • Relevant qualification in Document Control, Records Management, Business Administration, Information Management, or a related discipline.
• Experience
  • Minimum 2 years' experience in a Document Controller or Records Management role.
  • Experience supporting engineering, infrastructure, construction, or project-based environments.
  • Proven experience managing large volumes of technical and project documentation.
  • Strong understanding of document control processes, procedures, and best practices.
• Technical Skills
  • Essential experience with Electronic Document Management Systems (EDMS), including:
  • Asite
  • ProjectWise
  • AssetWise
  • Autodesk platforms
  • Strong working knowledge of:
  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
  • Microsoft Teams
  • SharePoint
  • Knowledge of additional systems such as Business Collaborator, AutoCAD document management environments, or similar platforms would be advantageous.
• Key Competencies
  • Excellent organisational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to work under pressure and manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a multidisciplinary team.
  • Adaptable and responsive to changing project requirements.
  • Strong problem-solving and stakeholder management skills.
  • Professional, proactive, and quality-focused approach.

Additional Information

Candidates must be willing to travel to project sites and other office locations when required. Hybrid working arrangement with a minimum of three days per week in the office or on-site. This is an excellent opportunity for an experienced Document Controller to join a dynamic project environment, supporting the successful delivery of major engineering and infrastructure programmes.