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- Tasks: Create and manage personalised timetables for students, ensuring a smooth academic experience.
- Company: Join a supportive college known for its individualised approach to education.
- Benefits: Enjoy competitive pay, professional development, and access to staff facilities.
- Why this job: Make a real difference in students' academic journeys while developing your skills.
- Qualifications: Experience in academic timetabling or willingness to learn iSAMS is preferred.
- Other info: Dynamic role with opportunities for growth and collaboration in a friendly team.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a meticulous and analytical College Timetabler to take responsibility for the construction and management of our college’s bespoke, dynamic timetabling. This is a pivotal role in the academic operations of a college known for its individualised approach to education, where each student follows a tailored programme of study. As such, timetabling here is not simply logistical, it is personal, adaptable, and at the heart of ensuring a smooth academic experience for both students and staff.
Experience with iSAMS, particularly the Academic Management and Timetabling modules, is preferred but not essential. Candidates with experience in other MIS platforms who are willing to train in iSAMS are also encouraged to apply.
About the Role:
Working closely with the Registrar and the Vice Principal Academic, the Timetabler will be responsible for building and maintaining individualised student timetables that reflect each student's unique subject combination, learning needs, and programme of study. In addition to creating and managing bespoke timetables, the postholder will also:
- Compile data to support college analysis and performance monitoring
- Support the Registrar with census submissions and academic progress tracking
This role demands a keen eye for detail, strong systems literacy, and a calm, solutions-focused approach to problem-solving.
Key Responsibilities:
- Design and manage bespoke academic timetables for individual students, adapting to changes throughout the academic year
- Input and maintain scheduling data within iSAMS (or similar MIS), ensuring accuracy across subjects, staffing, and rooming
- Collaborate with academic staff and pastoral teams to ensure student needs are fully reflected in their schedules
- Resolve timetable clashes and manage timetable adjustments with efficiency and care
- Compile accurate academic data to support internal analysis, performance reporting and curriculum planning
- Work closely with the Registrar to provide data for DfE and ISC censuses, monitor student attendance and progress, and ensure regulatory compliance
- Produce and interpret data reports relating to curriculum delivery, student grouping, staffing and resource allocation
About You:
- Experience in academic timetabling, preferably in a college or university setting
- Familiarity with MIS systems—iSAMS preferred, though training will be provided
- Excellent Excel and data handling skills
- An ability to think clearly and flexibly under pressure
- Strong communication skills and a collaborative working style
- An appreciation of the demands and rewards of working in a student-centred academic environment
What We Offer:
- A key operational role in a dynamic and supportive college
- Training in iSAMS and ongoing professional development
- A friendly and professional team environment
- Opportunities for involvement in academic planning and analysis
- Access to staff facilities including common room, café, and library
Job Types: Full-time, Permanent
Canteen Company pension Discounted or free food Life insurance Sick pay
Timetabling Officer employer: Mander Portman Woodward Limited (MPW)
Contact Detail:
Mander Portman Woodward Limited (MPW) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timetabling Officer
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Mander Portman Woodward on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to timetabling and data management. We recommend using the STAR method to structure your answers—this will help you showcase your problem-solving skills effectively.
✨Tip Number 3
Show off your tech skills! If you have experience with any MIS platforms, be ready to discuss how you've used them in the past. Even if it’s not iSAMS, demonstrating your adaptability can set you apart.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Timetabling Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with timetabling and any relevant systems. We want to see how your skills align with our needs, so don’t hold back on showcasing your strengths!
Showcase Your Attention to Detail: Since this role is all about precision, be sure to demonstrate your meticulous nature in your application. Use clear examples of how you've managed complex data or resolved scheduling conflicts in the past.
Highlight Your Collaborative Spirit: We value teamwork here at StudySmarter, so mention any experiences where you’ve worked closely with others to achieve a common goal. This could be with academic staff or in any other collaborative settings.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Mander Portman Woodward Limited (MPW)
✨Know Your Timetabling Stuff
Make sure you brush up on your timetabling knowledge before the interview. Familiarise yourself with iSAMS and other MIS platforms, even if you haven't used them before. Being able to discuss how you would approach creating bespoke timetables will show that you're serious about the role.
✨Show Off Your Data Skills
Since this role involves compiling and interpreting data, be ready to talk about your experience with Excel and data handling. Prepare examples of how you've used data in previous roles to support decision-making or improve processes. This will demonstrate your analytical skills and attention to detail.
✨Be a Problem Solver
The job requires a calm, solutions-focused approach to problem-solving. Think of specific instances where you've resolved scheduling conflicts or adapted plans under pressure. Sharing these experiences will highlight your ability to handle challenges effectively.
✨Communicate and Collaborate
This role involves working closely with various teams, so emphasise your strong communication skills. Prepare to discuss how you've collaborated with others in the past to meet student needs or achieve common goals. This will show that you can work well in a team-oriented environment.