Accounts Payable in City of Westminster

About the job

Based at Mandarin Oriental Mayfair, London within the Finance Department, the Accounts Payable colleague works closely with the Finance Supervisor and Management Accountant to support the implementation and maintenance of effective internal control systems across income, expenditure, assets, and liabilities for both the hotel and residences. The Accounts Payable colleague reports directly to the Director of Finance.

As Accounts Payable, you will be responsible for the following duties:

• Ensure the accurate and timely processing of invoices and payments for suppliers in respect of goods and services rendered.
• Knowledge of the process of receiving and processing invoices within the Hotel and operating within this system accurately and efficiently.
• Statements and supplier accounts reconciliation on a monthly basis.
• Ensure when paying suppliers that all invoices have full supporting back up such as purchase orders, delivery notes, authorisation etc.
• Keep tidy and efficient filing system of all invoices, payments, and reports.
• Keep accurate and up to date record / log of invoices.
• Ensure that all month end journals and accruals are completed within the required deadline.
• VAT reconciliations after month end.
• Assisting in providing the relevant month-end / year-end information within the required deadlines.
• Dealing efficiently with all telephone queries to and from suppliers.

The ideal candidate will have experience working within the hotel industry, bringing a strong understanding of hospitality finance operations alongside proven ability to thrive in a fast-paced Accounts Payable environment. They will also be proficient in accounting systems, with experience using SUN Systems considered an advantage.

Our commitment to you:

• Learning & Development: Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay: When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Health & Colleague Wellness: Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans: When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
• 1 paid Charity Day per year to dedicate to a charity of your choice.
• Increased holiday entitlement with Length of Service, up to 33 days off.
• Access to Hospitality Action’s Employee Assistance Programme.

Sustainability at Mandarin Oriental: Corporate responsibility values are deeply ingrained in Mandarin Oriental’s culture, and sustainability implications are carefully considered with every decision across the Group, aligning our sustainable development efforts with the industry criteria set by the Global Sustainable Tourism Council. We strive for a better future for the next generation. Protecting the environment, people and communities are the fundamental pillars to which we devote our efforts. We are very proud of the initiatives our colleagues have implemented to help us on the path to achieving our sustainability goals, such as single-use plastic elimination, ethical supply chain and procurement, community and colleague engagement, technology practices and waste reduction. We are committed to doing the right thing, every day.

Diversity & Inclusion: We believe a diverse and inclusive culture is better for everyone. Bringing individuals together is essential to the long-term success of our people, our business and the societies and economies in which we operate. All colleagues, regardless of ethnicity, gender, age, sexual orientation, disability, background or religion, should be treated fairly and with respect, should be given equal opportunities, and be valued for the contributions they make in their roles. No form of bullying, intimidation, discrimination or harassment of others will be tolerated.

Eligibility to work in the UK: Please note, all candidates applying for this role must have obtained the right to work and live in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process.