Catering & Logistics Administrator (Casual) in Manchester

We are looking for a highly organised and proactive Catering & Logistics Administrator to support the smooth operation of catering, compliance, logistics and staffing activities across our football performance sites at The Cliff and Littleton Road. This fast‑paced and varied role is central to the day‑to‑day success of our catering and travel performance food operations, supporting multiple teams and departments across the club. You will play a key role in ensuring operational efficiency, maintaining compliance standards, supporting staffing processes, coordinating logistics and delivering accurate administrative support across all football catering functions.

Key Responsibilities

• Managing all compliance administration, stock control, logistics coordination and operational documentation.
• Using Venue Aware to create weekly events and shifts, manage staffing changes, monitor attendance and support payroll accuracy and efficiency.
• Managing procurement and invoice administration through Medius, including orders, deviations, credit notes and football‑related purchasing activities.
• Supporting staffing operations including welfare calls, uniform management, handling staffing queries and responding to last‑minute cancellations to minimise service disruption.
• Delivering daily front‑of‑house pre‑service briefings and documenting performance issues where required.
• Coordinating Travel Performance Food operations for all 12 teams, including delivery schedules, rotas and logistics across all four sites.
• Updating weekly staff restaurant QR codes and reporting forecasted and actual covers to relevant culinary, front‑of‑house and finance teams.
• Supporting finance processes including payroll queries, cover reporting and waste reporting.
• Acting as the point of contact for internal events and ensuring all catering, labour and operational costs are correctly captured and coded.
• Managing compliance systems, allergen communication and food safety documentation in line with company policy and regulatory requirements.
• Coordinating maintenance communications and supporting refrigerated delivery vehicle administration and reporting.
• Ensuring all company drivers hold the appropriate licences and insurance documentation.
• Supporting training administration, onboarding compliance and identifying performance or development gaps across the catering team.

The Person

• Previous experience in an administrative, logistics, hospitality or catering support role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience working with staffing systems, scheduling platforms or procurement systems.
• Excellent communication and interpersonal skills, with the confidence to work across multiple teams and stakeholders.
• A proactive approach to problem‑solving and the ability to adapt quickly to changing operational demands.
• Strong attention to detail, particularly when handling compliance records, payroll accuracy and financial reporting.
• The ability to work flexibly, including responding to last‑minute operational changes linked to fixtures and events.
• Confidence using Microsoft Office and other digital administration systems.
• A collaborative approach and commitment to maintaining high standards in a high‑performance environment.

Manchester United is committed to safeguarding children and vulnerable adults, and all candidates will undergo a Disclosure and Barring Service check and reference checks. It is unlawful to employ a person in a UK‑based job who does not have permission to live and work in the UK. You should make yourself aware of how immigration laws apply to you before applying for any of our roles.