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For Companies At a Glance
- Tasks: Support the CEO by managing communications, payroll, and project oversight in a dynamic digital marketing agency.
- Company: Join a fast-paced digital marketing agency with a focus on innovation and growth.
- Benefits: Competitive hourly rate, performance bonuses, and opportunities for long-term career growth.
- Why this job: Be an essential partner to the CEO and help streamline operations while using cutting-edge tools.
- Qualifications: 3+ years as an Executive Assistant, strong communication skills, and proficiency with digital tools.
- Other info: Ideal for self-starters who thrive in a fast-paced environment and love solving problems.
The predicted salary is between 13 - 16 £ per hour.
Core Responsibilities
- Financial Operations
- Process payroll for team members using Wise and PayPal (bi-monthly and weekly schedules)
- Track payment schedules and ensure timely, accurate disbursements
- Maintain organized records of all transactions
- Communication Management
- Manage and triage email inbox, flagging urgent items and drafting responses
- Monitor Slack channels daily, compiling critical messages and action items into digestible summaries
- Serve as a filter so only the most important communications reach the CEO
- Vendor & Third-Party Coordination
- Communicate with vendors and third-party partners to ensure timely delivery of services
- Follow up on outstanding deliverables and hold external parties accountable
- Maintain relationships and serve as the primary point of contact for routine vendor matters
- Project & Team Oversight
- Review Asana regularly to assess employee engagement, task completion rates, and potential bottlenecks
- Provide weekly insights on team productivity and project health
- Flag overdue tasks or disengaged team members proactively
- Client Intelligence
- Analyze client reporting dashboards to identify accounts needing attention
- Create prioritized lists of at-risk clients or opportunities for outreach
- Track client health metrics and alert leadership to trends
- Calendar & Travel Management
- Maintain optimal calendar balance between meetings and focused work time
- Manage scheduling across multiple time zones during frequent travel
- Proactively adjust availability settings and block appropriate work periods
- Coordinate travel logistics as needed
- Systems & Process Optimization
- Identify inefficiencies and propose solutions
- Help streamline and standardize operations where possible
- Document processes and maintain SOPs
What We’re Looking For
- Required
- 3+ years of experience as an Executive Assistant, preferably supporting entrepreneurs or agency owners
- Proficiency with Slack, Asana (or similar PM tools), Google Workspace, spreadsheets
- Experience with Wise, PayPal, or similar payment platforms
- Exceptional written communication skills
- Strong analytical abilities—you can look at data and extract meaningful insights
- Self-starter mentality with minimal need for direction
- Availability to overlap with US Eastern business hours
- Capabilities to use AI tools to improve work performance and speed
- Strongly Preferred
- Experience in digital marketing, SEO, or agency environments
- Familiarity with AI tools (ChatGPT, Claude, etc.) and enthusiasm for using them to work smarter
- Experience supporting executives who manage multiple businesses
- Background in creating reports, dashboards, or summaries from complex information
The Ideal Candidate
- Learns your preferences quickly and anticipates needs before being asked
- Thinks like a business partner, not just a task-completer
- Comfortable with ambiguity and shifting priorities
- Takes initiative to solve problems using whatever resources are available—including AI
- Communicates proactively and over-communicates when in doubt
What Success Looks Like
- In 30 Days You’ve mastered our communication tools, understand the rhythm of the business, and are independently managing email triage and calendar.
- In 60 Days You’re providing weekly insights on team and client health, payroll runs without issues, and you’ve identified at least 2-3 process improvements.
- In 90 Days You’re an indispensable partner who has meaningfully improved how the agency operates. The CEO has significantly more time for strategic work.
Compensation & Details
- Competitive hourly rate based on experience (please include your rate in your proposal)
- Long-term position with growth potential
- Performance bonuses for exceptional work
To Apply
Email scott@keeverseo.com
Please Include In Your Proposal
- A brief summary of your relevant experience supporting executives or agency owners
- Your experience with the tools mentioned (Slack, Asana, Wise, PayPal)
- An example of how you’ve used AI tools to work more efficiently
- Your availability and time zone
- Your hourly rate expectations
We’re looking for someone who wants to grow with us. If you’re the type of person who sees problems as puzzles to solve and takes pride in making chaos disappear, we want to hear from you.
Executive Assistant to CEO – Digital Marketing Agency in Manchester employer: Manchester Digital
Contact Detail:
Manchester Digital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO – Digital Marketing Agency in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the digital marketing space and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Nail that interview prep! Research the company, understand their values, and be ready to discuss how your skills align with their needs. Practise common interview questions and prepare some thoughtful questions of your own to show your interest.
✨Tip Number 3
Show off your tech-savviness! Since this role involves tools like Slack and Asana, be prepared to demonstrate your proficiency. Maybe even share a quick example of how you've used these tools to improve efficiency in past roles.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to keep yourself top of mind and show your enthusiasm for the position.
We think you need these skills to ace Executive Assistant to CEO – Digital Marketing Agency in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your experience that aligns with the role. Use keywords from the job description to show we’re on the same page and you understand what we’re looking for.
Show Off Your Communication Skills: Since exceptional written communication is key for this role, take the time to craft a clear and concise cover letter. Let your personality shine through while keeping it professional—this is your chance to make a great first impression!
Highlight Relevant Tools Experience: We want to see your familiarity with tools like Slack, Asana, Wise, and PayPal. Mention specific instances where you’ve used these platforms effectively in your previous roles to demonstrate your capability.
Be Proactive and Enthusiastic: Show us your self-starter mentality! In your application, share examples of how you’ve taken initiative in past roles or how you’ve used AI tools to improve efficiency. We love candidates who are eager to grow and solve problems!
How to prepare for a job interview at Manchester Digital
✨Know Your Tools
Familiarise yourself with Slack, Asana, Wise, and PayPal before the interview. Be ready to discuss how you've used these tools in your previous roles, as this will show you’re not just a user but someone who can leverage them effectively.
✨Showcase Your Communication Skills
Prepare examples of how you've managed communications in past positions. Highlight your ability to triage emails and summarise important messages, as this is crucial for the role. Practise articulating your thoughts clearly and concisely.
✨Demonstrate Analytical Thinking
Be ready to discuss how you've analysed data in previous roles. Bring examples of reports or dashboards you've created and explain how you extracted insights from them. This will showcase your strong analytical abilities.
✨Emphasise Your Proactivity
Think of instances where you took the initiative to solve problems or improve processes. Share specific examples that demonstrate your self-starter mentality and how you’ve anticipated needs before being asked.
