At a Glance
- Tasks: Support compliance activities and ensure smooth operations in facilities management.
- Company: Join OCS, a leading facilities management company with a strong commitment to values.
- Benefits: Enjoy flexible pay, digital learning, and exclusive retail perks through our Hapi app.
- Other info: Be part of an award-winning employer that values diversity and professional growth.
- Why this job: Make a real impact by ensuring safe and compliant facilities while growing your career.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office required.
The predicted salary is between 31500 - 38500 £ per year.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn.
We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve.
Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
Why Work for OCS?
Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.
Retail Perks
With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
Professional Growth : 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
About The Role
- Working Pattern Monday to Friday 9am - 5pm
- THIS IS A 3 MONTH FIXED TERM CONTRACT
- Job Purpose
To provide efficient administrative and operational support to the Compliance Manager and Technical Services Managers, ensuring statutory compliance, accurate record keeping, and the smooth coordination of compliance activities across the Manchester Arndale Facilities Management Contract.
The role supports the delivery of safe, legally compliant, and well-maintained facilities by managing documentation, scheduling inspections, monitoring compliance deadlines, and liaising with internal and external stakeholders.
Key Responsibilities
- Provide comprehensive administrative support to the Compliance Manager.
- Maintain accurate compliance records, databases, and electronic filing systems using Vantify Risk
- Monitor and update compliance trackers for statutory inspections, certifications, and maintenance activities.
- Schedule and coordinate compliance inspections, audits, servicing, and contractor visits.
- Ensure compliance documentation, including certificates and reports, is received, reviewed, and stored appropriately.
- Assist in preparing reports, performance dashboards, and compliance data for management meetings.
- Liaise with contractors, suppliers, site managers, and internal departments to coordinate compliance works.
- Monitor contract documentation, insurance certificates, and accreditation records.
- Track corrective actions arising from audits and inspections, ensuring actions are completed within agreed timescales.
- Support the preparation of documentation for internal and external audits.
- Maintain confidentiality of sensitive information and records.
- Respond to compliance-related enquiries promptly and professionally.
- Assist with departmental projects and continuous improvement initiatives.
- Carry out other administrative duties as required to support the Facilities Management team.
- Key Areas of Compliance Support
The role may assist with administration relating to
- Fire Safety
- Health and Safety Compliance
- Gas Safety
- Electrical Safety
- Water Hygiene (Legionella)
- Asbestos Management
- Lift and Lifting Equipment Inspections
- Pressure Systems
- Emergency Lighting
- Fire Alarm Systems
- Fixed Wire Testing
- HVAC Maintenance
- Building Maintenance Compliance
Person Specification
Essential
- Previous experience in an administrative or business support role.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office, including Word, Excel, Outlook, and Teams.
- Experience maintaining databases and electronic filing systems.
- Excellent written and verbal communication skills.
- Ability to prioritise workload and meet deadlines.
- Professional approach with strong customer service skills.
- Ability to work independently and as part of a team.
Desirable
- Experience within Facilities Management, Property, Estates, or Compliance.
- Knowledge of statutory compliance requirements within facilities management.
- Experience using CAFM systems (e. g. Concept, Planon, Maximo, FSI, Vatify CAFAM, Vantif Risk or similar).
- Understanding of health and safety legislation.
- Experience supporting audits or compliance reporting.
Skills and Competencies
- Strong administrative skills
- Excellent organisational ability
- High level of accuracy
- Effective communication skills
- Problem-solving ability
- Confidentiality and discretion
- IT literacy
- Ability to manage multiple priorities
- Teamwork and collaboration
- Customer-focused approach
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals.
We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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Compliance Administrator in Manchester employer: Manchester Arndale
At Manchester Arndale, we pride ourselves on being an excellent employer by fostering a supportive and inclusive work culture that values every team member. Our part-time Evening Cleaner role offers flexible hours, allowing for a great work-life balance while contributing to a safe and welcoming environment for our customers. We are dedicated to employee growth, providing opportunities for training and development within a vibrant retail setting in the heart of Manchester.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance Administrator in Manchester
✨Dive into Industry Groups
Join compliance and risk management groups on platforms like LinkedIn and Facebook. These communities often share temp job postings and insights. You’d be surprised at how many temporary gigs float around through word of mouth!
✨Showcase Your Expertise
Consider creating content on compliance topics that get you noticed—think LinkedIn articles or even a blog. This not only shows off your knowledge but can grab the attention of companies like Manchester Arndale when they’re searching for someone to fill a temporary position.
✨Tap into Recruitment Agencies
Reach out to recruitment agencies that specialise in compliance and risk roles. They’re usually in touch with companies looking to fill temporary roles, which can save us a lot of time in our job search.
✨Go Local with Networking
Attend local compliance and risk seminars or workshops. Meeting professionals in our area can open up temp opportunities, and it’s a great way to make your face known in the industry—plus, you might even meet someone from Manchester Arndale!
We think you need these skills to ace Compliance Administrator in Manchester
Some tips for your application 🫡
Show Your Compliance Know-How:When you’re applying for a compliance-risk role like Compliance Administrator, make sure to highlight your understanding of industry regulations and risk management principles. Mention any relevant coursework, certifications, or projects that showcase your expertise in these areas—it's what sets you apart!
Highlight Your Analytical Skills:In the compliance-risk field, strong analytical skills are essential. Talk about your experiences that required critical thinking and data analysis, whether in past roles, internships, or academic projects. Show us how you've identified risks and implemented solutions in the past.
Tailor Your CV for the Temporary Role:Since this is a temporary role, focus on your availability and flexibility in your CV. Highlight any previous short-term roles or projects that demonstrate your ability to adapt quickly and deliver results in a fast-paced environment. This helps employers see you as an easy fit in their team!
A Concise Cover Letter is Key:Keep your cover letter short and focused! Explain why you're interested in the compliance-risk area specifically for this temporary position at Manchester Arndale. Mention what you hope to learn and achieve, showing your enthusiasm and motivation to contribute positively during your time there.
How to prepare for a job interview at Manchester Arndale
✨Know Your Compliance Basics
Make sure you're clued up on the key compliance and risk regulations pertinent to the industry you're applying to. Understanding frameworks like GDPR or AML will not only impress but also show that you’re ready to hit the ground running in your temporary role at Manchester Arndale.
✨Prepare for Scenarios
Expect scenario-based questions that test your problem-solving skills. They might ask how you'd handle a specific compliance issue. Think through real situations you’ve encountered in past roles or study hypothetical cases to showcase your analytical skills and practical judgement during the interview.
✨Highlight Your Adaptability
Since this is a temporary position, emphasise your ability to adapt quickly to new environments and team dynamics. Share examples of how you’ve successfully adjusted to changes in past roles and how this flexibility can benefit Manchester Arndale in the short term.
✨Gather Your Technical Tools
Familiarise yourself with commonly used compliance tools or software, as they might come up in the interview. If you've used tools for risk assessments or compliance tracking, mention those and be ready to discuss how they can streamline processes at Manchester Arndale.
