At a Glance
- Tasks: Support subcontractor scheduling and manage contract documentation with a focus on accuracy.
- Company: Join a diverse team in a leading facilities management company.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Great chance to develop your career in contract administration and facilities management.
- Why this job: Be part of a dynamic environment where your organisational skills make a real difference.
- Qualifications: Experience in administration and proficiency in Microsoft Office, especially Excel.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
Days of Working: Monday to Friday – 08:00 to 16:30
Key Responsibilities
- Support with the scheduling of subcontractor work as and when required
- Updating internal CAFM system
- Working collaboratively with the contract helpdesk
- Working closely with the Account Manager, Tech Supervisor, and engineers to ensure delivery and support of planned maintenance and reactive tasks
- Administrative support for the engineer on-call rota
- Updating customer systems with required contractual updates
- Financial and Commercial administration
- Administration of contractual deliverables
- Support the Account Director with financial and contractual tasks, including budget tracking and cost analysis
- Prepare and compile monthly contract performance reports, ensuring accuracy and timeliness
- Develop and maintain KPI reports on behalf of the Account Director, highlighting key metrics and performance indicators
- Coordinate with internal teams and external contractors to gather necessary data for reporting
- Maintain accurate and up to date records of all contract-related documentation
- Ensure effective communication with clients, suppliers, and stakeholders regarding contract performance and compliance
- Review and submission of reactive and project quotations
- Ensure compliance with relevant regulations, standards, and best practices in contract administration
Key Hiring Criteria
- Experience working within facilities management (desirable)
- Good understanding and experience with Microsoft Office software packages and general IT knowledge, including intermediate Excel are essential for this position
- Highly organised and detailed Administrative experience is essential
- Experience in using CAFM or other management systems
- Prior experience in a similar role (desirable)
- Knowledge of using Concept Evolution and SharePoint (desirable)
- Knowledge of Power BI reporting (desirable)
- Applicant must have the right to work in the UK
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Contract Administrator in Keyworth employer: Manchester Arndale
As a Contract Administrator with us, you will thrive in a supportive and collaborative work culture that values diversity and inclusivity. We offer competitive benefits, opportunities for professional growth, and a chance to work closely with experienced teams in facilities management, all while enjoying a balanced work-life schedule from Monday to Friday. Join us in a role where your contributions directly impact contract performance and client satisfaction, making every day rewarding.
