At a Glance
- Tasks: Support financial administration and manage vendor payments in a dynamic environment.
- Company: Join OCS UK & Ireland, a leading facilities management company with a diverse workforce.
- Benefits: Enjoy a competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Be part of a company that values Trust, Respect, Unity, and Empowerment.
- Why this job: Make a real impact while working with a supportive team in a fast-paced setting.
- Qualifications: Fluent German speaker with experience in accounts payable and ERP systems.
The predicted salary is between 30000 - 40000 € per year.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award‑winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values – Trust, Respect, Unity, and Empowerment.
About The Role
Fixed Term Contract. As an Operations Finance Coordinator, this role is designed to support the financial administration of the European Facilities Management team and requires German speaking, reading and writing ability to a fluent standard. Responsible for the accurate and timely payment of vendors for goods and services. This role involves contact with internal and external customers in a fast paced and challenging environment.
Desirable Skills
- Accounts Payable and Oracle or equivalent ERP systems experience.
- Excel use to intermediate/advanced level.
- Experience of managing supplier accounts, overdue invoices and internal processes.
- Purchase Order processes and managing invoices on hold.
- German speaking, reading and writing language ability.
Responsibilities
- Creating Purchase Orders and sending them to contractors with supporting documentation (including German speaking contractors).
- Liaising with Expenses Payable for queries relating to the payment of vendors.
- Investigate and clear invoice exceptions, i.e. on hold or rejected to ensure vendors are paid within agreed payment terms.
- Ensure Purchase Orders have been accurately raised to the correct Need-By date.
- Produce monthly checks to ensure Purchase Orders have been raised to the correct accounts.
- Managing customer service. Answering incoming calls and dealing with supplier and internal Associate queries within agreed SLA’s.
- Any other ad‑hoc tasks assigned by Facilities Management Team.
- Participate in project work as requested.
Equal opportunity statement
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Operations Finance Coordinator (German Speaking) FTC in Ipswich employer: Manchester Arndale
OCS UK & Ireland is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to employee growth and development, we provide comprehensive training and career advancement opportunities, all while upholding our TRUE values of Trust, Respect, Unity, and Empowerment. Located in a vibrant community, our team enjoys a supportive culture that values diversity and inclusivity, making it a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Finance Coordinator (German Speaking) FTC in Ipswich
✨Tip Number 1
Network like a pro! Reach out to current or former employees at OCS UK & Ireland on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by brushing up on your German skills. Since this role requires fluent communication, practice discussing finance-related topics in German. It’ll show you’re serious about the position!
✨Tip Number 3
Showcase your Excel skills! Be ready to discuss specific examples of how you've used Excel in past roles. Maybe even bring along a quick demo if you can – it’ll impress them and set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Operations Finance Coordinator (German Speaking) FTC in Ipswich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Finance Coordinator role. Highlight your experience with accounts payable, ERP systems, and any relevant financial administration skills. We want to see how your background aligns with our needs!
Show Off Your Language Skills:Since this role requires fluent German, don’t forget to showcase your language abilities! Include any relevant experiences where you’ve used German in a professional setting. We love seeing candidates who can communicate effectively in both English and German.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. Explain why you’re interested in the role and how your skills make you a great fit. We appreciate straightforward communication, so avoid fluff and get straight to the good stuff!
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at Manchester Arndale
✨Know Your Numbers
As an Operations Finance Coordinator, you'll be dealing with financial data daily. Brush up on your knowledge of accounts payable processes and be ready to discuss how you've managed supplier accounts or resolved invoice issues in the past. This will show your potential employer that you understand the role's requirements.
✨Fluent German is Key
Since this role requires fluent German speaking, reading, and writing, make sure you're prepared to demonstrate your language skills during the interview. You might be asked to translate a document or respond to questions in German, so practice beforehand to boost your confidence.
✨Familiarise Yourself with ERP Systems
The job mentions experience with Oracle or equivalent ERP systems. If you have prior experience, be ready to share specific examples of how you've used these systems to manage purchase orders or invoices. If not, do some research on how these systems work and be prepared to discuss your willingness to learn.
✨Customer Service Mindset
This role involves liaising with both internal and external customers, so highlight any previous experience in customer service. Think of examples where you've successfully handled queries or resolved issues, as this will demonstrate your ability to thrive in a fast-paced environment.
