Casual Administrator

About the Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values – Trust, Respect, Unity, and Empowerment.

About the Role

This position will be based at Willesden Centre For Health & Care, casual working staff to cover weekend and weekdays for A/L and sickness. As an Administrator at OCS, you will play a key role in supporting the smooth and efficient running of day-to-day operations. You will be responsible for a wide range of administrative tasks, including recruitment coordination, document management and stakeholder support, ensuring processes are delivered accurately and in line with company standards. This is a fast‑paced and varied role, offering an excellent opportunity to further develop your administration and organisational skills within a professional Facilities Management environment.

Key Responsibilities

• Support recruitment activities, including resourcing, arranging interviews, managing offers, vetting and start dates
• Raise purchase orders and ensure accurate receipting of goods
• Take and record meeting minutes, ensuring accurate documentation where required
• Support the preparation of monthly KPI reports and presentations
• Handle telephone and email queries, providing timely and professional responses
• Respond to staff enquiries (e.g. parking permits, general queries)
• Maintain accurate records and ensure all administrative processes are completed in line with company procedures

Ideal Candidate Criteria

• Right to Work in the UK and willingness to undergo a DBS check
• NVQ Level 3 in Administration or equivalent qualification/experience
• Experience working in a busy administrative or office environment
• Strong organisational skills, with the ability to manage multiple tasks and priorities
• Advanced IT skills, including Microsoft Word, Excel and Outlook
• Ability to support or create PowerPoint presentations
• Excellent attention to detail and accuracy
• Strong communication skills, with the ability to interact with a range of stakeholders
• A proactive, reliable and professional approach to work

Why Join OCS?

OCS is ranked 36th on Glassdoor’s Best Companies to Work For in 2025, reflecting our commitment to creating a workplace where our colleagues feel supported and valued. We are passionate about developing our people. Through the OCS Academy, you’ll have access to learning opportunities that support your personal development and career progression. With the Hapi app, you can access a wide range of discounts, rewards and wellbeing resources.

Equal Opportunity Statement

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.