At a Glance
- Tasks: Provide top-notch secretarial support to our Residential Conveyancing team and manage client interactions.
- Company: Join Manak Solicitors, a reputable firm known for exceptional client care and a supportive culture.
- Benefits: Enjoy competitive salary, annual reviews, bonuses, private medical insurance, and career progression.
- Other info: Collaborative work culture with opportunities for ongoing professional development.
- Why this job: Be part of a growing team where your contributions directly impact client satisfaction and success.
- Qualifications: Previous secretarial experience in a legal environment and strong organisational skills are essential.
The predicted salary is between 35000 - 42000 £ per year.
With five offices across Kent, Manak Solicitors has built a strong reputation for delivering exceptional client care and practical legal advice.
Our modern, paper-light approach, combined with excellent administrative support, enables our legal teams to focus on achieving the best outcomes for our clients.
We are proud of our supportive culture, reflected in our low staff turnover and commitment to investing in our people.
As our Residential Conveyancing department continues to grow, we are looking for a motivated and organised Conveyancing Secretary to join our team and develop their career with us.
The Role
As a Conveyancing Secretary, you will provide high-quality secretarial and administrative support to our Residential Conveyancing team, helping our fee earners deliver an efficient, professional and client-focused service.
You will support solicitors and conveyancers across a broad range of residential property transactions, including:
- Freehold and leasehold sales and purchases
- Remortgages
- Transfers of equity
- New build transactions
- Shared ownership matters
- Equity release transactions (where applicable)
This is an excellent opportunity for someone who takes pride in delivering accurate, efficient and proactive support within a busy and collaborative department.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to fee earners within the Residential Conveyancing department.
- Open, maintain and close client files in accordance with the firm’s procedures.
- Prepare and amend legal documents, correspondence, completion statements and forms from dictation, templates and fee earner instructions.
- Assist with the progression of residential property transactions from instruction through to completion and post-completion.
- Manage solicitors’ and conveyancers’ diaries, arrange appointments and coordinate meetings.
- Liaise professionally with clients, estate agents, mortgage lenders, brokers, developers and other solicitors throughout the conveyancing process.
- Handle telephone enquiries, take accurate messages and provide updates to clients where appropriate.
- Prepare contract packs, issue draft contracts and assist with completion documentation.
- Scan, save and organise documents within the firm’s case management system.
- Maintain accurate records, diary entries and task lists to ensure key dates and deadlines are met.
- Provide general administrative support to ensure the efficient running of the department.
- Work collaboratively with solicitors, conveyancers and colleagues to deliver an outstanding client experience.
About You
We are looking for someone who is organised, proactive and committed to delivering exceptional client care. You will have:
- Previous secretarial or administrative experience, ideally within Residential Conveyancing or a legal environment.
- Experience supporting fee earners with conveyancing files, document preparation and diary management.
- A good understanding of the residential conveyancing process would be advantageous.
- Excellent communication and interpersonal skills, with the ability to build positive relationships with clients and third parties.
- Strong organisational skills, excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Accurate typing and document production skills.
- A proactive approach and willingness to learn new systems and processes.
- Good working knowledge of Microsoft Office. Experience with legal case management systems would be an advantage.
What We Offer
- Annual salary review
- Bonus opportunities
- Private Medical Insurance (presently Vitality)
- Life Assurance
- Discounted legal services for you and your family
- Ongoing CPD and professional development
- Genuine career progression opportunities
- Supportive and collaborative culture
- Subsidised parking (Orpington office)
- We currently have capacity to take on 2 new Conveyancing Secretaries
Manak Solicitors is a trading name of Manak Lawyers Limited registered at Companies’ House in England & Wales Company Number: 09877015
Manak Lawyers Limited is authorised and regulated by the Solicitors Regulation Authority under SRA No. 627738, 628462, 648124 & 8009629.
Manak Lawyers Limited does not accept service by fax or email.
#J-18808-Ljbffr
Conveyancing Secretary: 2 positions open employer: Manak Solicitors
Manak Solicitors is an exceptional employer, offering a supportive and collaborative culture that prioritises employee growth and career progression. With a commitment to modern working practices and excellent administrative support, our Private Client Solicitors can focus on delivering high-quality legal advice while enjoying benefits such as annual salary reviews, private medical insurance, and ongoing professional development opportunities. Join us in our Orpington office, where you can build a meaningful and rewarding career in a thriving department.
StudySmarter Expert Advice🤫
We think this is how you could land Conveyancing Secretary: 2 positions open
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Manak Solicitors, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Conveyancing Secretary: 2 positions open
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Manak Solicitors, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Manak Solicitors and the specific role of Conveyancing Secretary: 2 positions open. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Manak Solicitors’s culture!
How to prepare for a job interview at Manak Solicitors
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Manak Solicitors.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Manak Solicitors.
