HR Administrator in Malvern

Location – Malvern, UK – 4 days onsite, 1 day home working.

Role Type: Permanent – Full time.

Role benefits: Competitive Salary + Benefits + 25 holidays and more.

About the role

We have an exciting opportunity for a HR Administrator to join our UK HR team to help provide an effective and efficient HR service to managers and employees across the UK covering HR administration, system support and general HR queries. In addition to offering project support to global HR people initiatives, our business plans, forecasts, projects, analysis and identifying opportunities for growth.

What you will bring to the role:

• Ensure the HR management system Workday is maintained accurately reflecting new starters, leavers, job & manager changes, promotions, salary increases and changes to working schedules.
• Coordinate the HR inbox and assign emails to the correct HR team member.
• Provide internal and external audit support and maintain HR Business management system documents.
• Ensure that the UK HR team is always updated on any HR activities and issues during daily and weekly meetings.
• Process invoices and creation of POs for HR related expenditure.
• Provide ongoing support to the HRBPs in their day‑to‑day role including note‑taking, checking and advising on policy and letters such as probationary review invites / dismissal letters.
• Prepare offer letters, contracts of employment and ensure all new starters receive and return the correct documentation.
• Organise and update personnel files for all UK new and current employees, ensuring the correct documentation is held for each employee, including right to work documentation, references and certificates.
• Ensure new employees are assigned the relevant induction e‑learning modules.
• Renewal of benefits and distribution of materials.
• Handle payroll queries.
• Liaise with the payroll provider to ensure deadlines are met.
• Support the HR team to ensure employee details are updated correctly.

About you:

• Working towards or CIPD level 5 qualified.
• HR administration experience ideally gained within a commercial business environment.
• Attention to detail and accuracy.
• Proficient in using HR systems.
• Experience of working with confidential information.
• Excellent customer service, interpersonal skills.
• Strong organisational skills with the ability to multi‑task and prioritise in an environment with frequent interruptions.
• Ability to meet deadlines and handle sensitive, confidential information on a regular basis.
• Knowledge and experience of using Workday and ADP would be an advantage.

Why you should join Malvern Panalytical:

• Be a part of an ambitious, fast‑growing, international company with a friendly and inclusive culture.
• Drive growth within a leading global organisation whose purpose is to work with our customers, to make the world a better place.
• Be a key member of our team in our amazing Malvern offices, with a hybrid working model.
• Access to an onsite restaurant.
• Gym discounts.
• Volunteering days and much more.

About Us:

Malvern Panalytical, Micromeritics and SciAps. Together we are a powerful and highly complementary combination of market leading technologies. We are the toolmakers for the world's most innovative companies, academic institutions, and government laboratories. We are their partners in discovery. Malvern Panalytical instruments analyse the chemical, physical and structural nature of materials, from proteins to polymers and semiconductors to minerals. Our leading technologies measure particle size, shape, concentration and zeta potential, biomolecular interactions and stability, elemental concentrations and crystallographic structure. Micromeritics manufactures systems for the characterization of particles, powders, and porous materials for a wide range of end markets including catalysts, chemicals, building materials, clean‑tech and battery. Our leading technologies measure surface area, porosity, density, adsorption and particle activity. SciAps specialises in portable X‑ray fluorescence (XRF), laser‑based (LIBS) and near‑infrared (NIR) analyzers to measure any element in any environment. SciAps is the Center of Excellence for our handheld instruments. We have a global footprint with R&D and manufacturing sites in North America, Europe, and Asia. We are more than 2,500 employees in a customer‑focused organization with sales and service offices in 20 countries, all committed to delivering expert and responsive customer support. Part of Spectris plc, a publicly traded FTSE 250 company, Spectris combines precision with purpose, delivering progress for a more sustainable world. Precision is at the heart of what we do – our leading, high‑tech instruments and software equip our customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. Malvern Panalytical, Micromeritics & SciAps, part of the Spectris Group, are committed to a diverse and inclusive culture where everyone can thrive and achieve a fulfilling career. Changing the world isn’t something you can do on your own, or with a single way of thinking; it takes a wide collection of experiences, stories, knowledge, and expertise. We encourage applications from underrepresented individuals and people with diverse backgrounds. Although we always select the most qualified applicant for each role and make all decisions without regard to race, sex, age, or any other protected class, we are an inclusive, equal opportunity organization that prizes diversity. Your unique perspective is important to us.