Regimental Administrative Officer

Principal advisor to the Commanding Officer for Unit personnel administration, Service financial matters and compliance & assurance. Leads the career management of all unit AGC(SPS)/GSPS and civilian HR personnel.
This position is advertised at 37 hours per week., Main Objectives
+ Advising the Command Team on all personnel administration, financial services, staff support and associated J1 & J8 matters.
+ Management, development and reporting of all administrative staff, including RAWO, FSA, all SPS personnel and other administrative civilian staff in both Command and Department locations.
+ Delivering personnel administration and associated G1 services, financial services and staff support to a level which attains or exceeds the requirement of extant regulations.
+ Admin preparation of the unit and its personnel for mobilisation and deployment on operations.
+ Civilian Workforce Advisor – Act as the focal point for all civilian staff and LM for appropriate staff, leading with workforce management and recruitment.
+ Act as Imprest Checking Officer of the Unit Account and JPA Audits and advise the CO on aspects of Public Funds accounting policy and implementation.
+ Act as auditor for Service Charitable Funds, providing advice and guidance to the Fund Managers for expenditure requirements.
+ Data Protection Advisor.
+ All other tasks commensurate of role as directed by the Chain of Command., We\’ll assess you against these behaviours during the selection process:
+ Leadership
+ Communicating and Influencing
+ Seeing the Big Picture
+ Making Effective Decisions
+ Developing Self and Others
+ Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
+ Leadership
+ Communicating and Influencing
+ Seeing the Big Picture
+ Making Effective Decisions
+ Developing Self and Others, This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history and previous skills and experience.
Candidates will be required to provide a statement of suitability. (500 Words)
At sift, you will be assessed against your CV and Statement of suitability and the following:
+ Leadership
+ Communicating and Influencing
+ Seeing The Big Picture
+ Making Effective Decisions
+ Developing Self and Others
At interview, you will be assessed against the following
+ Leadership
+ Communicating and Influencing
+ Seeing The Big Picture
+ Making Effective Decisions
+ Managing A Quality Service
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
The application sift will be completed within 10 working days of the advert closing.
Interviews will be held in September 2025.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command\’s transformation programme is committed to following the MOD\’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command\’s personnel and Trade Unions.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

+ Ability to work well with others in a supportive and constructive way.
+ Excellent presentation and communication skills, both verbal and written.
+ Strong organisational skills.
+ Excellent IT skills, including word-processing, PowerPoint, and spreadsheets.
+ Ability to prioritise, work under pressure and to meet strict deadlines.

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%
+ On-site parking, cafeteria and sports facilities
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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