Residential Property Paralegal in Richmond

We are seeking an experienced Residential Property Paralegal to join our established team, in Richmond.

This office‑based role offers the opportunity to support a varied caseload of residential and mixed‑use property matters, working closely with fee earners to progress matters from instruction to post‑completion.

Key responsibilities

• Support fee earners on a broad range of residential property transactions including freehold and leasehold sales and purchases, remortgages, transfers of equity, new build transactions, shared ownership and mixed‑use matters; assist in managing matters from initial instruction to post‑completion registration and file closure in accordance with firm procedures.
• Draft standard correspondence, completion statements and routine documentation using firm precedents; prepare and check contracts, transfer deeds, mortgage forms and related paperwork for review by fee earners.
• Carry out and interpret searches, assist with pre‑contract enquiries, review title reports, leases and leasehold management packs; identify potential title, leasehold, restrictive covenant and indemnity issues and highlight matters for escalation.
• Prepare and manage completion packs, assist with client and accountant completion statements; handle client funds and completion monies under supervision and in accordance with the firm's accounts procedures and regulatory requirements.
• Prepare Land Registry applications and SDLT information for submission, liaise with the Land Registry and HMRC as required, and assist with post‑completion registration and remedial actions.
• Ensure compliance with regulatory obligations including anti‑money laundering checks, client identification, conflict checks, file audits and data protection; complete required file reviews and ensure files meet the firm's compliance standards.
• Provide support and mentoring to more junior administrative staff; contribute to maintaining and improving precedents, templates and team workflows to promote efficiency and consistency.
• Key skills and experience
• Previous experience as a paralegal or legal assistant within residential property/conveyancing in a law firm or conveyancing practice; ideally 12 months+ relevant experience.
• Practical understanding of residential property transactions including leasehold matters, remortgages, transfers and new build processes; able to recognise common title issues and indemnity requirements.
• Accurate drafting, strong attention to detail and good numeracy when preparing completion statements and client documentation.
• Working knowledge of Land Registry processes, SDLT procedures and basic leasehold legislation; comfortable dealing with indemnities and title rectification issues under supervision.
• Confident user of Microsoft Office and experience of case management and document management systems; able to learn new systems and contribute to improved workflows.
• Excellent interpersonal and communication skills with a professional manner when liaising with clients, fee earners, lenders, estate agents and third parties; able to handle sensitive matters with tact and discretion.
• Organised, commercially aware and able to prioritise competing demands to meet deadlines; a collaborative team player who can also work independently.
• Understanding of and commitment to regulatory and compliance obligations including confidentiality, anti‑money laundering and data protection requirements.
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