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- Tasks: Coordinate operations to ensure smooth service delivery and support field engineering teams.
- Company: Join Malary Ltd, a family-owned business with over 40 years of experience.
- Benefits: Enjoy a competitive salary, 22 days holiday, pension scheme, and career progression.
- Why this job: Be part of a friendly team making a real impact in environmental services.
- Qualifications: GCSEs in Maths and English, strong IT skills, and administrative experience required.
- Other info: Dynamic work environment with opportunities for training and development.
The predicted salary is between 30000 - 34000 £ per year.
Malary Ltd is a privately owned family business trading for more than 40 years, operating in three main areas: the production of fuel for waste, recovery of hazardous waste, and industrial services to provide environmental risk reduction through preventative solutions. We pride ourselves on the development of innovative solutions for our customers to support their businesses by reducing environmental risk. We have a close, friendly team who work together, support each other, and are focused on delivering the best services possible. Join us to become part of our growing team!
Reporting To: Division Manager
Location: In Person
Contract Type: Permanent
Job Type: Full-Time
Role Summary: The Operations Coordinator plays a pivotal role to ensure the company delivers exceptional services to our clients from start to finish. The job holder will take day-to-day administration responsibility for the field engineering teams to ensure operations run smoothly. The role requires the Coordinator to provide daily support to the offsite engineering team reporting to the Fuel Division manager.
Key Responsibilities:
- Maintaining the planning tool for field engineers.
- Liaising with clients to book in work, provide updates, and general client support and communications.
- Preparation of Engineers Job pack accurately and fully completed – Phase 2 of Job pack creation (RAMs and methodology).
- Preparation of invoice measurement forms to provide to the Division Manager (add in “& finance”).
- Managing & booking Subcontractors.
- Liaising between Engineers and Division Manager.
- Ordering plant, parts, and consumables and then processing purchase orders.
- Completion of RAMs (generic/urgent) with support of Line Manager/Compliance Manager.
- Ensuring daily update email sent.
- Liaison with sales re job handovers.
- Recording expenditure sheet on all jobs over £10,000.
- Liaison with compliance for team training (e.g., AirDat).
- Completion of forms (defects/near misses/incidents) if required.
- Cover for manager if away.
The right person:
Qualifications and Training:
- Educated to GCSE level, incl. Maths & English (min. Grade 4, previously Grade C) (essential).
- IT literate (Microsoft Office) (essential).
Experience:
- Demonstrable administrative experience in a demanding work environment (essential).
- Strong Microsoft Office experience (Word, Excel) (essential).
- Dealing with customers (essential).
- Project management experience (essential).
Qualities and Behaviours:
- Confidence in dealing with customers (essential).
- Confident and friendly telephone manner (essential).
- Good organisational skills & attention to detail (essential).
- Approachable, with a helpful disposition (essential).
- Team player who is adaptable and able to multi-task (essential).
What we can offer:
- Attractive salary of £30,000 - £34,000.
- 22 days holiday + bank holidays.
- Pension scheme.
- Training & career progression opportunities.
- Refer a Friend Scheme.
- Onsite, free parking.
Operations Coordinator in Cottenham employer: Malary Ltd
Contact Detail:
Malary Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator in Cottenham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Malary Ltd and understanding their values. Show us that you’re not just another candidate but someone who genuinely cares about reducing environmental risk and supporting their mission.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to operations and project management. We want to see how you handle real-life scenarios, so think of examples from your past experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
We think you need these skills to ace Operations Coordinator in Cottenham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Operations Coordinator role. Highlight your administrative experience, project management skills, and any customer service roles you've had. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working with us at Malary Ltd. Mention specific aspects of the job description that excite you and how your background aligns with our mission of reducing environmental risk.
Show Off Your IT Skills: Since strong Microsoft Office skills are essential for this role, make sure to mention your proficiency in Word and Excel. If you have experience with planning tools or other relevant software, don’t forget to include that too. We love tech-savvy candidates!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our friendly team at Malary Ltd!
How to prepare for a job interview at Malary Ltd
✨Know the Company Inside Out
Before your interview, take some time to research Malary Ltd. Understand their history, values, and the services they provide. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Operations Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure smooth operations.
✨Prepare for Client Interaction Scenarios
Since the role involves liaising with clients, think about situations where you've dealt with customers in the past. Be prepared to share how you handled difficult conversations or provided exceptional service. This will highlight your confidence and friendly manner.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for planning, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
