At a Glance
- Tasks: Ensure accurate inventory data across systems and lead reconciliation processes.
- Company: Join a family-owned nursery furniture brand with over 30 years of experience.
- Benefits: Flexible working arrangements, potential for contract extension, and a supportive team environment.
- Other info: Opportunity to collaborate across departments and improve inventory processes.
- Why this job: Be part of a growing company making a difference for new parents.
- Qualifications: Experience with ERP/WMS systems and advanced Excel skills required.
The predicted salary is between 30000 - 40000 € per year.
About Tutti Bambini
Tutti Bambini is a family-owned nursery furniture company founded over 30 years ago by Michael and Debra Samuel with the goal of supporting new mothers and fathers during their first steps into parenthood. After years working in nursery retail, and as parents themselves, Michael and Debra realised that nursery furniture available on the market often didn’t offer the versatility, value, and safety that new parents needed for their little ones. Drawing on a background in technical design, and on their own parenting experiences, Michael and Debra created Tutti Bambini: a nursery furniture range combining elegance and beauty with innovation and practicality. From its beginnings in a little London store, the Tutti Bambini brand has grown to become a feature in nurseries across the UK, and includes ranges of cots, cot beds, nursing chairs, highchairs, and more. Crafted to the highest standards of quality and safety, every piece of Tutti Bambini furniture is designed to be loved, and used, by families for years to come. Tutti Bambini has been acquired by Heroes in 2023, and is now part of Heroes' family of brands.
About the role
We are looking for a detail-oriented Inventory & Systems Coordinator to join our team during a critical phase of growth, for a 6 months contract, with potential for extension. You will be the bridge between our PIM (Salsify), our ERP (NetSuite), and our WMS (OrderWise). Your primary mandate is to ensure our system data reflects physical reality, reconciling discrepancies and establishing a robust weekly "source of truth." This role requires a balance of disciplined, repetitive data stewardship and the ability to identify and solve the root causes of inventory inaccuracies.
Responsibilities
- Data Integrity & Management: Ensure product master data is accurately replicated and maintained across Salsify, NetSuite, and OrderWise. Execute the necessary data entry to keep systems aligned while we transition to full automation. Perform daily/weekly health checks on cross-system product information (descriptions, dimensions, pricing, and classifications).
- Inventory Reconciliation: Lead the weekly reconciliation process between OrderWise (WMS) and NetSuite (ERP), and verify against physical counts in the warehouse. Identify and rectify discrepancies in inventory transactions (receipts, stock moves, shipments). Drive the cross-functional workflow to ensure all warehouse and purchasing activities are "cut off" and synced at the designated weekly deadline.
- Process Improvement & Collaboration: Partner with warehouse and procurement teams to investigate why discrepancies occur, moving beyond simple fixes to implement long-term preventative measures. Work closely with our Process Engineer to refine the weekly cut-off workflow and ensure that manual data entry points are phased out as integrations are completed. Act as the internal point of contact for inventory data accuracy, helping to document standard operating procedures (SOPs) for inventory management.
About you
- ERP/WMS Proficiency: Demonstrable experience working within NetSuite and OrderWise (or comparable systems).
- Data Fluency: Advanced Excel skills (must be able to perform VLOOKUPs, Pivot Tables, and use Power Query for data comparison).
- Analytical Mindset: An ability to "connect the dots" between a transaction error in the WMS and the corresponding financial impact in the ERP.
- Attention to Detail: A high degree of accuracy is non-negotiable; you should be the person who notices when a SKU count is off by one before anyone else does.
- Strong Communication: Must be comfortable working across departments to enforce new workflows and gather the information needed to resolve data gaps.
Location: we would like this person to split their time between the London office in Whestone (North Finchley) and the warehouse in Milton Keynes, with one day per week working from home (Fridays). Contract type: this role is originally a 6 months contract, with potential for extension.
Inventory & Systems Coordinator - 6 months cont... Supply Chain · Tutti Bambini Head office in London employer: Makeheroes
Tutti Bambini is an exceptional employer that values its employees and fosters a supportive work culture, particularly for those in the Inventory & Systems Coordinator role. With a commitment to employee growth and development, the company offers opportunities to engage in meaningful work while being part of a family-owned business that prioritises quality and safety in nursery furniture. The unique blend of working between the London office and the Milton Keynes warehouse, along with flexible remote work options, makes this position not only rewarding but also adaptable to your lifestyle.
StudySmarter Expert Advice🤫
We think this is how you could land Inventory & Systems Coordinator - 6 months cont... Supply Chain · Tutti Bambini Head office in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Tutti Bambini. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Tutti Bambini’s products and values. Show us how your skills in data management and systems coordination can help keep their inventory on point.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience with ERP and WMS systems, and how you can tackle discrepancies like a champ.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Tutti Bambini family.
We think you need these skills to ace Inventory & Systems Coordinator - 6 months cont... Supply Chain · Tutti Bambini Head office in London
Some tips for your application 🫡
Show Your Attention to Detail:In your application, make sure to highlight your attention to detail. Mention specific examples where you've successfully managed data or resolved discrepancies, as this role is all about accuracy and precision.
Demonstrate Your Data Skills:Since we're looking for someone with strong data fluency, don't shy away from showcasing your Excel skills. Include any relevant experience with VLOOKUPs, Pivot Tables, or Power Query in your CV or cover letter.
Connect the Dots:We want to see that you can think analytically. In your application, try to illustrate how you've identified root causes of issues in past roles. This will show us that you can go beyond surface-level fixes.
Apply Through Our Website:Make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about Tutti Bambini and our values.
How to prepare for a job interview at Makeheroes
✨Know Your Systems
Familiarise yourself with NetSuite, OrderWise, and Salsify before the interview. Be ready to discuss your experience with these systems and how you've used them in past roles. This will show that you understand the technical requirements of the Inventory & Systems Coordinator position.
✨Showcase Your Attention to Detail
Prepare examples that highlight your meticulous nature. Discuss specific instances where your attention to detail prevented errors or improved processes. This is crucial for a role that demands high accuracy in data management.
✨Demonstrate Problem-Solving Skills
Think of scenarios where you've identified discrepancies in data or inventory. Be ready to explain how you approached the problem, what steps you took to resolve it, and the outcome. This will illustrate your analytical mindset and ability to tackle root causes.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since this role involves collaboration across departments, being able to convey information effectively is key. Consider preparing questions to ask the interviewer about team dynamics and communication practices at Tutti Bambini.
